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Annual Meeting Minutes 15 May 2013

Minutes of the Annual Meeting of the Parish Council held on Wednesday 15th May 2013 in the Council Chamber, Village Hall, Edwinstowe

Present: Cllrs L Benson, Cocking, Brooks, Starbrook, Tattersall, Ayre, Freeman, George, J Peck

Apologies: Cllrs Boughey - illness, K Peck - work commitments

Meeting opened by the outgoing Chairman and then handed over to the Clerk.

Clerk to call for nominations for Chairman for the ensuing year.

13/001 TO ELECT CHAIRMAN FOR THE ENSUING YEAR

Cllr J Peck proposed Cllr Brooks. Cllr Starbrook seconded. Unanimously approved.

13/002 TO RECEIVE THE CHAIRMAN'S DECLARATION OF ACCEPTANCE OF OFFICE

Cllr Brooks signed the declaration of acceptance, witnessed by the Clerk

13/003 TO ELECT A VICE CHAIRMAN FOR THE ENSUING YEAR

Cllr Cocking proposed Cllr Tattersall for the position of Vice Chairman because she was very conscious of all the extra work Cllr J Peck was taking on in his new role at the County Council and we need to protect him from over-burdening himself. Cllr George seconded.

Cllr Brooks nominated Cllr J Peck. Cllr Starbrook seconded

As there were two nominees, a secret ballot took place. Result: - Cllr Tattersall 5 votes, Cllr J Peck 4 votes

Cllr Brooks thanked Cllr J Peck for his hard work and support as Vice Chairman.

13/004 TO RECEIVE THE VICE CHAIRMAN'S DECLARATION OF ACCEPTANCE OF OFFICE

Cllr Tattersall signed the declaration of acceptance, witnessed by the Clerk

13/005 DISCLOSURES OF INTEREST BY MEMBERS AND EMPLOYEES IN ITEMS ON THE AGENDA

None

13/006 RESOLUTION APPROVING DISPENSATION REQUESTS FROM ALL COUNCILLORS CONCERNING
THE SETTING OF PRECEPT

The Chair moved a resolution to approve a dispensation (until May 2015) for all members to be able to participate on the matter of setting the precept under the Local Government Finance Act 1992 where the member, their spouse, partner or person with whom they are living as spouse or civil partner holds property interests within the district (including owning or renting a home within the district) and that without the dispensation no member of the Council would be able to participate on the matter.Cllr Cocking proposed accepting the motion, Cllr George seconded – approved unanimously

13/007 APPROVAL OF PARISH COUNCIL CONSTITUTION

Cllr Tattersall proposed, Cllr Starbrook seconded - approved unanimously

13/008 APPROVAL OF FINANCIAL REGULATIONS

Cllr Tattersall proposed, Cllr Starbrook seconded - approved unanimously

13/009 APPROVAL OF FINANCIAL RISK ASSESSMENT

Cllr Tattersall proposed, Cllr Starbrook seconded - approved unanimously

13/010 APPROVAL OF STANDING ORDERS - CODE OF CONDUCT DISTRIBUTED TO ALL
COUNCILLORS WITH AGENDA

Cllr Tattersall proposed, Cllr Starbrook seconded - approved unanimously

13/011 TO APPOINT REPRESENTATIVES FOR THE FOLLOWING WORKING GROUPS AND COMMITTEES

Cllr Freeman proposed, Cllr Benson seconded - approved unanimously

N.B. Working Groups are closed meetings with no decision making powers; Committees are public meetings with the ability to make decisions

Planning Committees will be held every four weeks commencing 31st May 2013 at 10.30am. List of dates to be circulated to Planning Committee members.

WORKING GROUPS AND COMMITTEES

WORKING GROUP/COMMITTEE CURRENT MEMBERS
Finance and Administration Committee Cllr John Peck
Cllr Celia Brooks
Cllr Karen Peck
Cllr Dennis Tattersall
Planning Committee Cllr Andy Freeman
Cllr Barbara Starbrook
Cllr Andrew George
Cllr Dennis Tattersall
Cllr Josie Cocking
Health & Safety and Emergency Planning Working Group Cllr Liz Benson
Cllr Dennis Tattersall
Cllr Barbara Starbrook
Cllr Andrew George
Cemetery Working Group Cllr Barbara Starbrook
Cllr Dennis Tattersall
Cllr Chris Ayre
Personnel/Staffing Working Group Cllr Liz Benson
Cllr Celia Brooks
Cllr Josie Cocking
Cllr Barbara Starbrook
Events Working Group Cllr Jim Boughley
Cllr Barbara Starbrook
Cllr Karen Peck
Cllr Chris Ayre
Jill Sansom
Julie Hallam
Parks, Open Spaces, Conservation, Recreational Areas and Footpaths Working Group Cllr Andy Freeman
Cllr Celia Brooks
Cllr Barbara Starbrook
Cllr Andrew George
Development of Facility for Older Children Working Group Cllr Karen Peck
Community Representatives
Newsletter Working Group Cllr John Peck
Cllr Josie Cocking
Robin Woodhead
Jill Sansom
Future Plans for Edwinstowe All Councillors

ORGANISATIONS

ORGANISATION CURRENT MEMBERS
Nottinghamshire Association of Local Councils Cllr Celia Brooks
Ollerton Citizens Advice Bureau Cllr Celia Brooks
Village Hall Management Committee Cllr Dennis Tattersall
Cllr Barbara Starbrook
Sherwood Forest Regional Park Cllr John Peck
Campaign to Protect Rural England Cllr Andy Freeman
Safer Neighbourhood Group Cllr Dennis Tattersall
Cllr Barbara Starbrook
Edwinstowe Business Forum Cllr John Peck
Cllr Karen Peck
Rural Community Action Nottinghamshire Cllr Andy Freeman

Meeting closed at 18.45pm

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