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Annual Meeting Minutes 14 May 2014

Minutes of the Annual Meeting of the Parish Council held on Wednesday 14th May 2014 in the Council Chamber, Village Hall, Edwinstowe

Present: Cllrs Cocking, Ayre, Tattersall, Benson, Starbrook, Boughey, George, Brooks, J Peck, K Peck, Freeman

Meeting opened by the Chairman and handed to Vice-Chairman for the election of Chairman.

14/001 TO ELECT CHAIRMAN FOR THE ENSUING YEAR

Outgoing Vice-Chairman Tattersall called for nominations for Chairman for the ensuing year. Cllr Benson proposed Cllr Brooks, Cllr Cocking seconded - approved unanimously

14/002 TO RECEIVE THE CHAIRMAN'S DECLARATION OF ACCEPTANCE OF OFFICE

Cllr Brooks signed the Declaration of Acceptance of Office, witnessed and signed by the Clerk.

14/003 TO ELECT A VICE CHAIRMAN FOR THE ENSUING YEAR

The Chair called for nominations for Vice-Chairman for the ensuing year. Cllr Benson proposed Cllr Tattersall, Cllr Freeman seconded - approved unanimously

14/004 TO RECEIVE THE VICE CHAIRMAN'S DECLARATION OF ACCEPTANCE OF OFFICE

Cllr Tattersall signed the Declaration of Acceptance of Office, witnessed and signed by the Clerk.

14/005 DISCLOSURES OF INTEREST BY MEMBERS AND EMPLOYEES IN ITEMS ON THE AGENDA

None

14/006 RESOLUTION APPROVING DISPENSATION REQUESTS FROM ALL COUNCILLORS CONCERNING
THE SETTING OF PRECEPT

The Chair moved a resolution to approve a dispensation (until May 2015) for all members to be able to participate on the matter of setting the precept under the Local Government Finance Act 1992 where the member, their spouse, partner or person with whom they are living as spouse or civil partner holds property interests within the district (including owning or renting a home within the district) and that without the dispensation no member of the Council would be able to participate on the matter.

Cllr J Peck proposed accepting the motion, Cllr Freeman seconded - approved unanimously

14/007 APPROVAL OF PARISH COUNCIL CONSTITUTION

14/008 APPROVAL OF FINANCIAL REGULATIONS

14/009 APPROVAL OF FINANCIAL RISK ASSESSMENT

14/010 APPROVAL OF STANDING ORDERS - CODE OF CONDUCT DISTRIBUTED TO ALL
COUNCILLORS WITH AGENDA

Cllr Starbrook proposed adopting Agenda items 14/007 - 14/010 for the coming year, Cllr George seconded - approved unanimously

14/011 TO APPOINT REPRESENTATIVES FOR THE FOLLOWING WORKING GROUPS AND COMMITTEES

N.B. Working Groups are closed meetings with no decision making powers; Committees are public meetings with the ability to make decisions.

Cllr Ayre wished to be removed from and Cllr Benson wished to be added to the Events Working Group - approved unanimously

Cllr Cocking wished to be removed from the Planning Committee - approved unanimously

It was unanimously agreed that Cllr Brooks would be the liaison person for Sherwood Forest Trust

The tables below reflect the changes made

WORKING GROUPS AND COMMITTEES

WORKING GROUP/COMMITTEE CURRENT MEMBERS PROPOSED/SECONDED
Finance and Administration Committee Cllr John Peck
Cllr Celia Brooks
Cllr Karen Peck
Cllr Dennis Tattersall
 
Planning Committee Cllr Andy Freeman
Cllr Barbara Starbrook
Cllr Andrew George
Cllr Dennis Tattersall
 
Health & Safety and Emergency Planning Working Group Cllr Liz Benson
Cllr Dennis Tattersall
Cllr Barbara Starbrook
Cllr Andrew George
 
Cemetery Working Group Cllr Barbara Starbrook
Cllr Dennis Tattersall
Cllr Chris Ayre
 
Personnel/Staffing Working Group Cllr Liz Benson
Cllr Celia Brooks
Cllr Josie Cocking
Cllr Barbara Starbrook
 
Events Working Group Cllr Jim Boughley
Cllr Barbara Starbrook
Cllr Karen Peck
Cllr Chris Ayre
 
Parks, Open Spaces, Conservation, Recreational Areas and Footpaths Working Group Cllr Andy Freeman
Cllr Celia Brooks
Cllr Barbara Starbrook
Cllr Andrew George
 
Development of Facility for Older Children Working Group Cllr Karen Peck
Community Representatives
 
Newsletter Working Group Cllr John Peck
Cllr Josie Cocking
Robin Woodhead
 
Future Plans for Edwinstowe All Councillors  
Allotment Sub Committee Cllr Chris Ayre
Cllr Celia Brooks
Cllr Josie Cocking
Cllr Dennis Tattersall
 

ORGANISATIONS

ORGANISATION CURRENT MEMBERS PROPOSED/SECONDED
Nottinghamshire Association of Local Councils Cllr Celia Brooks  
Ollerton Citizens Advice Bureau Cllr Celia Brooks  
Village Hall Management Committee Cllr Dennis Tattersall
Cllr Barbara Starbrook
 
Sherwood Forest Regional Park Cllr John Peck  
Campaign to Protect Rural England Cllr Andy Freeman  
Safer Neighbourhood Group Cllr Dennis Tattersall
Cllr Barbara Starbrook
 
Edwinstowe Business Forum Cllr John Peck
Cllr Karen Peck
 
Rural Community Action Nottinghamshire Cllr Andy Freeman  
Sherwood Forest Trust Cllr Celia Brooks  

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