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Annual Meeting Minutes 10 May 2016

Minutes of the Annual Meeting of the Parish Council held on Tuesday 10th May 2016 at 6.30 pm followed immediately by the Ordinary Meeting of the Council, in the Council Chamber, Village Hall, Edwinstowe

Present: Cllrs Ayre, Benson, Brooks, Brown, McLaughlin, J Peck, K Peck, Starbrook, Tattersall

Meeting opened by the Chairman.

Call for nominations for Chairman for the ensuing year.

16/001 TO ELECT A CHAIRMAN FOR THE ENSUING YEAR

Cllr J Peck nominated Cllr Brooks, Cllr Starbrook seconded - agreed unanimously.

16/002 TO RECEIVE THE CHAIRMAN'S DECLARATION OF ACCEPTANCE OF OFFICE

The Chairman signed the declaration of acceptance of office.

16/003 TO ELECT A VICE CHAIRMAN FOR THE ENSUING YEAR

Cllr Ayre nominated Cllr Tattersall, Cllr Benson seconded - agreed unanimously.

16/004 TO RECEIVE THE VICE CHAIRMAN'S DECLARATION OF ACCEPTANCE OF OFFICE

The Vice Chairman signed the declaration of acceptance of office.

16/005 APPROVAL OF THE FOLLOWING DOCUMENTS (available on the website)

  1. Constitution
  2. Standing Orders
  3. Financial Regulations
  4. Financial Risk Assessment
  5. Code of Conduct
    This document has only just been put on the website as advised by N&SDC. It is the recommended version used by N&SDC and was adopted by this council in July 2012 after the Localism Act. Approved unanimously

16/006 RESOLUTION APPROVING DISPENSATION REQUESTS FROM ALL COUNCILLORS CONCERNING
THE SETTING OF PRECEPT

Proposed by Cllr McLaughlin, seconded by Cllr Brown - agreed unanimously.

16/007 TO APPOINT REPRESENTATIVES FOR THE FOLLOWING WORKING GROUPS, COMMITTEES AND ORGANISATIONS

N.B. Working Groups are closed meetings with no decision making powers; Committees are public meetings with the ability to make decisions.

After a discussion, the following were agreed unanimously.

WORKING GROUPS AND COMMITTEES

WORKING GROUP/COMMITTEE INTERESTED MEMBERS
Finance and Administration Committee Cllr Brown
Cllr Brooks
Cllr Peacock
Cllr J Peck
Cllr Tattersall
Planning Committee All Councillors
Health & Safety and Emergency Planning Sub Committee Cllr Ayre
Cllr Benson
Cllr Brown
Cllr Tattersall
Cemetery Sub Committee Cllr Ayre
Cllr Starbrook
Cllr Tattersall
Cllr Troop
Personnel/Staffing Sub Committee Cllr Ayre
Cllr Benson
Cllr Peacock
Cllr Tattersall
Events Sub Committee Cllr Benson
Cllr Brown
Cllr K Peck
Cllr Starbrook
Cllr Troop
Parks, Open Spaces, Conservation, Recreational Areas and Footpaths Sub Committee Cllr Brooks
Cllr McLaughlin
Cllr Peacock
Cllr Troop
Newsletter Sub Committee Cllr Benson
Cllr J Peck
Cllr K Peck
Allotment Sub Committee Cllr Ayre
Cllr Brooks
Cllr Brown
Cllr Tattersall

ORGANISATIONS

After a discussion the following were agreed unanimously.

ORGANISATION INTERESTED MEMBERS
Nottinghamshire Association of Local Councils As required
Village Hall Management Committee Cllr McLaughlin
Cllr Tattersall
Sherwood Forest Regional Park Cllr J Peck
Campaign to Protect Rural England As required
Safer Neighbourhood Group All Councillors
Rural Community Action Nottinghamshire As required

Meeting closed at 1845hrs.

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