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Annual Meeting Minutes 9 May 2017

Minutes of the Annual Meeting of the Parish Council held on Tuesday 9th May 2017 at 7.30 pm in the Council Chamber, Village Hall, Edwinstowe.

Present: Cllrs Ayre, Benson, Brooks, Brown, Peacock, J Peck, K Peck, Starbrook, Tattersall, Troop

Meeting opened by the Chairman.

Call for nominations for Chairman for the ensuing year.

17/001 TO ELECT A CHAIRMAN FOR THE ENSUING YEAR

Cllr K Peck nominated Cllr Brooks, Cllr Starbrook seconded – agreed unanimously.

17/002 THE CHAIRMAN SIGNED THE DECLARATION OF ACCEPTANCE OF OFFICE

17/003 TO ELECT A VICE CHAIRMAN FOR THE ENSUING YEAR

Cllr Ayre nominated Cllr Tattersall, Cllr J Peck seconded – agreed unanimously.

17/004 THE VICE CHAIRMAN SIGNED THE DECLARATION OF ACCEPTANCE OF OFFICE

17/005 APPROVAL OF THE FOLLOWING DOCUMENTS (available on the website)

  1. Constitution
  2. Standing Orders
  3. Financial Regulations
  4. Financial Risk Assessment
  5. Code of Conduct
  6. Internal Audit

17/006 COUNCILLORS REGISTER OF MEMBERS INTEREST FORMS - UPDATE

The Chair requested Councillors complete up to date Register of Interest Forms and give to Clerk to forward to N&SDC.

RESOLVED: - Clerk to circulate new Register of Interest Forms with minutes.

17/007 RESOLUTION APPROVING DISPENSATION REQUESTS FROM ALL COUNCILLORS CONCERNING THE SETTING OF PRECEPT

Proposed Cllr K Peck, seconded Cllr Brown approved unanimously.

After a discussion, the following were agreed unanimously.

17/008 TO APPOINT REPRESENTATIVES FOR THE FOLLOWING WORKING GROUPS, SUB COMMITTEES, COMMITTEES AND ORGANISATIONS

N.B. Working Groups & Sub Committees are closed meetings with no decision making powers; Committees are public meetings with the ability to make decisions. (Working Groups & Sub Committees can include non-council members.

After discussion, the following was unanimously agreed.

WORKING GROUPS AND COMMITTEES

SUB COMMITTEE/COMMITTEE MEMBERS
Finance and Administration Committee Cllr Brooks
Cllr Brown
Cllr Peacock
Cllr J Peck
Cllr Tattersall
Planning Committee All Councillors -
excluding Cllr Brooks
Health & Safety and Emergency Planning Sub Committee Cllr Ayre
Cllr Benson
Cllr Brown
Cllr Tattersall
Cemetery Sub Committee Cllr Ayre
Cllr Starbrook
Cllr Tattersall
Cllr Troop
Personnel/Staffing Sub Committee Cllr Ayre
Cllr Benson
Cllr Peacock
Cllr Tattersall
Events Sub Committee Cllr Benson
Cllr Brown
Cllr McLaughlin
Cllr K Peck
Cllr Starbrook
Cllr Troop
Parks, Open Spaces, Conservation, Recreational Areas and Footpaths Sub Committee Cllr Brooks
Cllr McLaughlin
Cllr Peacock
Cllr J Peck
Cllr Troop
Thoresby Memorial Sub Committee Cllr Mclaughlin
Cllr Peacock
Cllr J Peck
3 Residents
Newsletter Sub Committee Cllr Benson
Cllr J Peck
Cllr K Peck
Allotment Sub Committee Cllr Ayre
Cllr Brooks
Cllr Tattersall
Cllr Troop

ORGANISATIONS

ORGANISATION
Nottinghamshire Association of Local Councils As required
Village Hall Management Committee Cllr McLaughlin
Cllr Tattersall
Sherwood Forest Regional Park Cllr J Peck
Campaign to Protect Rural England As required
Safer Neighbourhood Group As required
Rural Community Action Nottinghamshire As required

The Chair for each sub-committee/committee will be decided at the first meeting.

1937hrs – meeting closed

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