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Meeting Minutes July 2018

Draft Minutes of the Ordinary Meeting of the Council held on Wednesday 18 July 2018 at 7pm in the Council Chamber, Village Hall, Edwinstowe.

Present: Cllrs Brooks, Brown, Peacock, J Peck, K Peck, Tattersall, Troop

Apologies: Cllrs Ayre, Benson, Starbrook
No Apologies: Cllr McLaughlin

18/043 WELCOME BY CHAIRMAN INCLUDING ANY ANNOUNCEMENTS

The Chair opened the meeting, welcomed all present and asked if anyone was recording.

The Chair reminded the meeting about the conservation area event on Saturday 21st July in the library – all welcome.

There is meeting with Woodheads on Thursday at 10.00am to look at the Wetlands Area – let the Clerk Know if you would like to attend.

18/044 RECEIVE ANY APOLOGIES AND REASONS FOR ABSENCE

Reasons were accepted and approved unanimously.

18/045 DISCLOSURES OF INTERESTS BY MEMBERS (AND EMPLOYEES) IN ITEMS ON THE AGENDA

Cllr Brown 18/049(d) – allotments.

18/046 TO APPROVE THE MINUTES OF THE ORDINARY AND ANNUAL GENERAL MEETING OF THE COUNCIL HELD
ON 12th JUNE 2018

Minutes were approved unanimously and signed by the Chair.

18/047 MATTERS ARISING FROM PREVIOUS MEETINGS

  1. Car Park Electric Charging Point
    Information had been circulated to all Councillors. After a discussion it was agreed not to pursue the matter at the present time.

    There needs to a strategy for ensuring the charging points are placed in the appropriate places.
  2. Cemetery Mower
    The mower has a broken shaft and is too expensive to repair. The company that currently services our mowers has suggested purchasing a similar specification mower at a cost of £320. Agreed unanimously

    RESOLVED: - Clerk to order mower

18/048 TO RECEIVE QUESTIONS FROM COUNCILLORS (10 MINUTES)

Commenced 1910hrs

Cllr J Peck has received a complaint concerning an overgrown hedge on Beardsley Road. Clerk to send letter.

Cllr J Peck asked for an update about the High Street defibrillator. Letter has been sent to the Co-op – awaiting reply.

Cllr K Peck asked for an update on the British Telecom Building. N&SDC have not received a response and will chase it up.

Cllr K Peck informed the meeting about a damaged bench in the forest which appears to have been vandalised. Clerk to contact NCC.

Cllr Brown handed a petition to the meeting concerning the recent incidents on the High Street. Cllr Brooks to hand in at N&SDC Full Council Meeting.

Cllr Brown raised speeding vehicles on Rufford Road/ Mill Lane. Clerk to inform PCSO at Beat Surgery.

Cllr Brown asked for an update concerning the fence at the Old Methodist Church. This has been chased up with the N&SDC Conservation Officer.

Cllr Brown asked about the grass on the old Welfare site as it is very dry and potentially a hazard. Cllr Brooks has written to the Housing Authority that has submitted the planning application and has not yet received a response. Cllr Brooks to chase.

Cllr Brown reported young people on the Fourth Avenue play area disturbing local residents. Clerk to inform PCSO at Beat Surgery.

Cllr Brown reported damage to the skatepark. David already dealing with this.

Cllr Brown reported the poor condition of the resurfacing of the Manvers Estate. Cllr J Peck to report at 18/056.

Cllr Brown asked about the screening at the solar farm. Cllr Brooks informed the meeting that there is planting there that is very small but it does conform to planning conditions.

Ended 1920hrs

18/049 TO RECEIVE AND CONSIDER REPORTS AND MINUTES OF ANY COMMITTEE, WORKING GROUP OR SUB-COMMITTEE

  1. Health & Safety
    Risk assessments were reviewed, matters relating to workers PPE discussed. Clerk to ensure relevant COSHH sheets are on file. Minutes approved unanimously.

  2. Events
    An update was given concerning progress so far on the Christmas event. It was proposed to increase the price of the stalls to £20 from 2018 and to freeze the cost for three years. Approved unanimously

    An update was given concerning the Tour of Britain which will come through Edwinstowe again this year on Saturday 8th September. The Clerk has researched a pattern for a Robin Hood hat which will be circulated to all local groups and schools together with some paper.

    Minutes were approved unanimously

  3. Newsletter
    The meeting was with the magazine designers – layout options were discussed.

  4. Allotment Site Visit
    On the whole the site is looking good. Special mention was given to Little Oaks Playgroup as their plot is looking fantastic. There are some vacant plots which are overgrown. Other allotment holders have offered to put weed killer on the overgrown plots to prevent the weeds spreading to adjacent plots.
    1. Letter from Royal Oak Court Allotment Association
      Matters to be referred to the Allotment Sub-Committee.

      The fence at Boy Lane is now in situ. The Parish Council has received a thank you from the owner of the horses.

18/050 AGENDA

  1. Resident Request for Dog Bin Junction Birkland Drive/Mansfield Road
    The Clerk has spoken to the Dog Warden who will monitor the area initially to establish the extent of the problem.

  2. Correspondence received from Lyndene Children’s Home
    The Manager would like to meet with Councillors to share information and answer any questions.

    RESOLVED: - Clerk to organise an evening meeting.

  3. Tour of Britain – Update
    Confirmation has been received that the route will travel down the High Street. 500metres of bunting has arrived and a donation has been received from a local business.

    D/Cllr Peacock reported that the budget allocated by N&SDC this year is £10k, £5k of which is for OVO Energy. Last budget last year was £49k – D/Cllr Peacock requested to increase this year’s budget but was turned down.

    D/Cllrs Brooks and Peacock to chase up a share for Edwinstowe.

    There is no budget for the clear up after the event.

    RESOLVED: - Write to N&SDC for traffic management plan
    Letters to local sports clubs with details of event
    Letters to other businesses for donations

  4. Trees at Jubilee Park and War Memorial Garden
    There are some large trees on Jubilee Park near to the properties on Trinity Road. A resident has complained about their size and has asked for them to be cut back. Advice has been given that the trees need to be cut back 50%.

    The cherry tree at the War Memorial needs a light prune at the top and 3’4ft cut off either side.

    RESOLVED: - Works were authorised unanimously. Clerk to arrange.
    Clerk to write to resident and inform of loss of privacy

  5. SNG
    The meeting was not very well attended by the public. The usual matters were raised – speeding vehicles, antisocial behaviour etc

    Notes from the meeting are on the village website.

  6. Kirkstall Lodge
    The fridge has now been removed and the Japanese knotweed is being treated this week.

  7. Motion proposed by Cllr J Peck. Seconded by Cllr Brooks
    “In view of the series of break ins and vandalism to businesses on Edwinstowe High Street, this Parish Council supports the traders in their call for monitored CCTV to be installed on the High Street”

    There have been a spate of incidents on the High Street recently culminating in the cash machine being taken outside the Co-op. Cllr J Peck has spoken to Police Commissioner to increase patrols and informed the traders. The Parish Council to establish how the increase in policing will affect the village.

    The Parish Council is fully behind the traders in their request for CCTV and back the petition. The Parish Council is fully supportive of all local businesses.

    After a discussion the following amended motion was proposed by Cllr J Peck, seconded by Cllr Brooks

    “In view of the series of break ins and vandalism to businesses on Edwinstowe High Street, this Parish Council supports the principle of CCTV on the High Street to try to combat further incidents”

    Unanimously approved

    N&SDC have the final decision concerning CCTV. If agreed, the Parish Council would like to know how the CCTV will monitored and any incidents followed up.

    RESOLVED: - Clerk to arrange a meeting with local traders and the police to look at how local businesses can manage their own security.

    Clerk to write to traders to inform the petition will be formally handed to N&SDC Full Council Meeting on 9th October 2018.

  8. Anti-Social Behaviour Reports
    Antisocial behaviour has been reported at skate park, Black Swan, East Lane car park. These have all been reported to the police.

    As policing has been cut, incidents and antisocial behaviour has risen.

    RESOLVED: - Clerk to arrange a meeting with new Neighbourhood Team Sgt

18/051 Correspondence(COPIES ARE AVAILABLE TO VIEW IN COUNCIL CHAMBERS)

  1. Notts County Council – Proposed changes to road weight limits
    noted C/Cllr Peck to report at 18/056

18/052 ANY APPOINTMENTS TO COMMITTEES, WORKING GROUPS OR
SUB-COMMITTEES OR OTHER BODIES

None.

18/053 FINANCIAL MATTERS (TO BE REFERRED TO THE FINANCE COMMITTEE, if necessary)

None.

18/054 CHEQUES/INVOICES FOR APPROVAL

DATE PAYEE DESCRIPTION AMOUNT inc VAT
June Staff Salaries £5,192.94
June NCC Pension £1,934.72
June HMRC PAYE/NIC £1,192.56
18.06.2018 Bunzl (inv) Cleaning Supplies £154.79
18.06.2018 Viking (inv) Copier Paper £23.72
19.06.2018 Notts County Supplies (inv) Broom Handles x 3 £14.76
20.06.2018 Trade UK (inv) Misc Gardening Supplies £63.95
22.06.2018 Marvellous Memories (inv) Sign for Cemetery Gate £93.60
25.06.2018 Thoresby Estate (inv) Land by River Maun Rent £65.00
27.06.2018 Town & Country Grounds Ltd (inv) Village Grass Cutting £1,396.80
29.06.2018 Information Commissioner’s Office Registration Fee £40.00
13.07.2018 Staff (2 wkly paid) Salaries £1,622.14
01.07.2018 A Busby Summer Newsletter Delivery £200.00
02.07.2018 Eon (inv) Car Park Electricity Charges £728.53
03.07.2018 Party Puffin Yellow Bunting £121.95
03.07.2018 Cash Petty Cash £71.99
05.07.2018 Pierrepont Settlement (inv) Supply and Erect Fence £1,908.00
09.07.2018 JKE Web Design (inv) Newsletter Design £500.00
11.07.2018 Dukeries Gas (inv) Village Hall Boilers Safety Checks £140.00
11.07.2018 Ultimate Print (inv) Village Newsletter Printing £955.00

Cheques approved and signed by the Chair.

The Parish Magazine costs £710 less per issue.

The car park electric has gone up £117/quarter. We need to ensure the lights are changed asap. The Chair and Clerk are meeting the electrician next week. Once we have a price, we need to take to N&SDC for a contribution.

18/055 GRANT APPLICATIONS

None.

18/056 REPORTS FROM COUNTY AND DISTRICT COUNCILLORS
(VERBAL REPORT AT MEETING; COPY OF REPORT TO CLERK)

County Council

The reduction in vehicle weight limit from 18T to 7.5T coming through the village was requested by C/Cllr Peck a year ago. Parish Council to send letter of support.

C/Cllr Peck is well aware of the poor workmanship on the Manvers Estate roads and is due to meet the Area Highways Manager in August to walk the site.

C/Cllr Peck handed the Parish Councils petition opposed to fracking was to NCC.

C/Cllr Peck has reported various potholes and faulty streetlights.

C/Cllr Peck has given donations to local groups and organisations.

The result of the consultation of the East Midlands Rail Franchise about the Robin Hood Line has been received. There were 2,000 responses, 90% of which were on favour of the extension. The Government’s response is that whoever is the successful company needs to include it in their business case. This is slightly disappointing but C/Cllr Peck will continue to campaign for the extension to the Robin Hood Line.

There was a motion put to NCC Full Council requesting permission to send a letter to the Secretary of State asking for the 7 Nottinghamshire District Councils to be disbanded and the authority handed to the County Council. No business case was presented showing how this would work. After an amendment to the motion, it was passed.

District Council

The motion about disbanding the district councils was discussed. D/Cllrs were concerned about the impact on Parish Councils.

The District Council are launching a new initiative – Safer/Greener/Cleaner.

18/057 PUBLIC PARTICIPATION - STANDING ORDERS WILL BE SUSPENDED
FOR THE DURATION OF THIS SECTION. PLEASE REFER TO GUIDANCE PROVIDED (ALSO AVAILABLE ON THE PARISH COUNCIL WEBSITE) - 15 MINS

No public in attendance.

18/058 PLANNING

PLANNING APPLICATIONS

1. Application No: 18/00747/FUL
Applicant: Mrs Morley
Proposal: Householder application for the removal of existing conservatory and erection of two storey rear extension to form living area and bedroom
Address: 41 Fourth Avenue, Edwinstowe, Notts
DECISION: Permitted

2. Application No: 18/00934/FUL
Applicant: Mr & Mrs Padgett
Proposal: Householder application for erection of a single storey extension to the front of property to form porch and double garage
Address: 22 Greendale Avenue, Edwinstowe, Notts
DECISION: Permitted

3. Application No: 18/00917/FUL
Applicant: Mr & Mrs Smithies
Proposal: Householder application for proposed formation of a pitched roof over the existing flat roof to the integral garage
Address: 54 Greendale Avenue, Edwinstowe, Notts
DECISION: Permitted

PLANNING OTHER – NOTICE OF APPEAL

1. Appeal Ref No: APP/B3030/D/18/3202392
Appellant: Mr & Mrs Cheesmond
Proposal: Householder application for proposed front, rear and side extension with internal alterations. New alternative vehicular access with new drop kerb
Address: 8 Paddock Close, Edwinstowe, Notts

18/059 DATE OF NEXT MEETING: WEDNESDAY 11th September 2018 – noted

Meeting closed 2050hrs

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