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Meeting Minutes April 2017

Draft Minutes of the Ordinary Meeting of the Council held on Tuesday 18 April 2017 at 7.00 pm in the Council Chamber, Village Hall, Edwinstowe.

Present: Cllrs Ayre, Benson, Brooks, Brown, J Peck, K Peck, Starbrook, Tattersall, Troop

16/159 WELCOME BY CHAIRMAN INCLUDING ANY ANNOUNCEMENTS

The Chair opened the meeting, welcomed all present and asked if anyone was recording. No.

The Chair made the following announcement: - The Parish Council has come under criticism lately on Facebook and a in locally distributed publication. Actions will be taken in regard to all unfair comments. This is a hardworking and diligent Parish Council and will not tolerate its name being brought into disrepute.

16/160 RECEIVE ANY APOLOGIES AND REASONS FOR ABSENCE

Cllr McLaughlin – prior
Cllr Peacock – work
Reasons were approved unanimously

16/161 DISCLOSURES OF INTERESTS BY MEMBERS (AND EMPLOYEES) IN ITEMS ON THE AGENDA

Cllr Brown – 16/165 (iv), Allotments

16/162 TO APPROVE THE MINUTES OF THE ORDINARY MEETING OF THE COUNCIL HELD
ON 14th MARCH 2017

Minutes were approved unanimously and signed by the Chair

16/163 MATTERS ARISING FROM PREVIOUS MEETINGS

  1. Traffic Lights at the top of West Lane/Mansfield Road
    The Chair has spoken to NCC Highways who are taking the matter seriously but they require more information including times/dates, waiting times etc.

    RESOLVED: - To look at ways to collect information informally.

16/164 TO RECEIVE QUESTIONS FROM COUNCILLORS (10 MINUTES)

Commenced 1904hrs

Cllr Brown has been approached by a resident reporting vehicles speeding along Rufford Road/Mill Lane/Sherwood Pines using the route as a circuit.

RESOLVED: - Residents to be encouraged to report incidents to the police. Take to SNG

Cllr Brown has been approached by a resident suspecting youths smoking cannabis in the forest car parks.

RESOLVED: - Clerk to contact Visitor Centre. Residents to be encouraged to report incidents to the police. Take to SNG

Cllr Ayre reported a resident taking a dog on the children’s play park on Henton Road despite signs stating “no dogs”. Need more information.

RESOLVED: - Report to dog warden when more information received.

Cllr Troop reported the speeding vehicles on Rufford Road.

Cllr Starbrook was not happy being named in the recent publication circulated around the village. She did not do any of the actions mentioned in it.

Ended 1908hrs

16/165 TO RECEIVE AND CONSIDER REPORTS AND MINUTES OF ANY COMMITTEE, WORKING GROUP OR SUB-COMMITTEE

Available from Parish Council Office.

  1. Cemetery Sub Committee
    Proposed amendments to Forest Cemetery Rules & Regulations

    After a discussion it was agreed to take the proposed amendments to the next Sub Committee Meeting to review in detail and then for approval at the next full council meeting.

    RESOLVED: - Agenda for May meeting. Arrange sub-committee meeting

  2. Finance Committee
    The financial position as at 31st March 2017 was reviewed fully.

    The Parish Council have managed to keep within budget despite several items of unexpected expenditure forced on us including the by election and additional audit fee.

  3. Parks & Open Spaces Sub Committee
    All car parks were visited. The lighting, shrubbery and white lines were reviewed and recommendations made.

    Fourth Avenue play area was visited. Spoke to two members of the Bowls Club who expressed concerns about children continuing to play football against the fence. It was decided to ask the Parish Council to consider putting a small football pitch on the play area and look at providing equipment for younger children and extra seating in appropriate spaces.

    Report accepted. It was questioned whether Henton Road areas were visited.

    RESOLVED: - Cllrs to visit Henton Road areas next sub-committee meeting.

  4. Allotments/Allotment Visit
    Both sites were visited and both are well maintained. The car park at Ollerton Road has been sprayed with weedkiller. No negative comments were received from plot holders during the visit.

    There is a tree at the Ollerton Road site overhanging the shed that needs looking at.

    RESOLVED: - Clerk to visit the site to look at the tree and report if necessary.

    There is only one outstanding rent for this year. There are three people on the waiting list and four vacant plots.

    Letters concerning the allotments delivered to the office today were distributed to all councillors at the meeting. The Clerk also received three letters.

    RESOLVED: - Agenda at May meeting.

16/166 AGENDA

  1. Bowls Club Lease Update
    After a discussion it was agreed to offer the Bowls Club an annual agreement at a peppercorn rent because they maintain the area which saves the council money.

    The Parish Council lease the whole area from CISWO.

    The Bowls Club no longer require the electric supply to be reconnected as they only need it for 7 Saturdays per year.

    RESOLVED: - Clerk to draw up agreement and bring to next meeting.

  2. Car Park Lighting
    We are still awaiting quotes for electrical work from N&SDC and confirmation of ownership of the light on the jitty between East Lane car park and High Street.

    RESOLVED: - Clerk to chase up information

  3. Agricultural vehicles & speeding on Mill Lane/Rufford Road – Cllr J Peck
    See County Council report.

  4. Red Phone Box – Response
    The Parish Council wanted to adopt a kiosk for a defibrillator but have received the following response;

    ‘Unfortunately there are no red phone boxes within your Parish. There are also none available nearby. […] it is not possible to simply lift a red kiosk from one location and use it at another; this is because the structure can become damaged whilst being lifted from the ground.’

    RESOLVED: - To ask for more information concerning defibrillator at Annual Parish Meeting tomorrow (19th April) and agenda for May meeting for full discussion.

  5. Former Welfare Site – Fourth Avenue
    At a recent meeting with the Chief Executive and Estates Manager from CISWO, councillors requested the site of the former welfare be cleared and the loose railings be removed. CISWO do not have any money to fund maintenance and clearing at the site. They have now received a Community Protection Order from N&SDC to;

    Cut back overgrown vegetation from the site. Remove/treat any invasive plant species such as Ragwort. Remove or repair all insecure/dangerous railings from the edge of the car park. Inspect the land once a month to ensure that it is kept in a safe well maintained condition and litter pick as necessary.

    The Parish Council offered to carry out the works if CISWO would reimburse the cost to the council. They refused.

    It was unanimously agreed to leave the matter in N&SDC hands.

  6. Purchase of External Hard Drive to Replace Old Desktop Computer
    Option 1 allows both laptops to connect to it, automatically backs everything up and can be accessed remotely. - £251.41

    Option 2 can only be accessed by one computer at a time and does not back itself up - £74.99

    RESOLVED: - It was unanimously agreed to purchase option 1.

  7. Signage outside Public Toilets Mansfield Road
    A request has been received from a business in Church Farm Workshops to place an advertising sign in the garden outside the toilets on Mansfield Road. After a discussion it was agreed to write a letter to the business owner with alternative ideas.

    RESOLVED: - Clerk to write letter

16/167 Correspondence(COPIES ARE AVAILABLE TO VIEW IN COUNCIL CHAMBERS)

  1. Portland College - request for funding and invitation to visit one of their programmes
    After a discussion it was agreed to send a grant application form for completion and consideration at October meeting.

    RESOLVED: - Clerk to send grant application form with covering letter

  2. NIDAS - request for financial or in-kind contribution
    The area covered by the organisation is Mansfield and Ashfield, not Newark & Sherwood. After a discussion it was agreed to send a letter explaining why it would not be considered.

    RESOLVED: - Clerk to send letter

  3. UK Parliament Week
    RESOLVED: - To send copy letter to primary schools and Dukeries Academy and in library.

  4. The Echium Garden - Charity Open Day 29th May 2017
    The next open day is Monday 29th May 2017, 11am – 3pm at Edwinstowe House. Organisers are disappointed that no councillors have visited the garden on previous open days.

  5. Supporting Local Communities Fund Update
    The following reply was read to the meeting;

    ‘Although your application scored highly, as your organisation has received SLC funding during the last two financial years your project has been included as a reserve scheme in the 2017/18 SLC programme.’

16/168 ANY APPOINTMENTS TO COMMITTEES, WORKING GROUPS OR
SUB-COMMITTEES OR OTHER BODIES

  1. Twinning
    Cllr Peacock – agreed unanimously

16/169 FINANCIAL MATTERS (TO BE REFERRED TO THE FINANCE COMMITTEE, if necessary)

None.

16/170 CHEQUES/INVOICES FOR APPROVAL

DATE PAYEE DESCRIPTION AMOUNT inc VAT
09.03.2017 NCC Pension - Month 11 £1,176.35
09.03.2017 HMRC PAYE/NIC - Month 11 £1,102.14
14.03.2017 A Busby Newsletter Delivery £200.00
14.03.2017 HMRC PAYE/NIC - Month 12 £1,166.40
14.03.2017 NCC Pension - Month 12 £1,193.32
29.03.2017 Cash Petty Cash £86.35
March Staff Salaries £5,123.26
25.03.2017 Thoresby Estates (Inv) Allotment Rent £370.10
27.03.2017 N&SDC (Inv) Dog Bin Contract £1,881.86
28.02.2017 N&SDC (Inv) Cemetery Refuse Collection £566.80
20.03.2017 JKE Web Design (Inv) Website Maintenance £350.00
24.03.2017 CISWO (Inv) Playground Rent £81.84
30.03.2017 Dean Thomas & Co (Inv) Legal Services £366.00
05.04.2017 NCC (Inv) Rent (Jubilee Park Site) £1.00
06.04.2017 E.ON (Inv) Car Park Lighting £589.16

Cheques were approved unanimously and signed by the Chair. Cheques are not sent out until after approval unless under contract or within the Clerk’s designated power to authorise between meetings.

16/171 GRANT APPLICATIONS

  1. Thoresby Sporting Trust - grant request for renewal of cricket practice nets and football goal posts
  2. Mansfield Community First Responders - grant request for medical equipment/defibrillator

After a discussion Cllr J Peck proposed £250 for Thoresby Sporting Trust; seconded Cllr Starbrook

Cllr Ayre proposed £500 for Mansfield Community First Responders; seconded by Cllr Brown

Agreed unanimously

RESOLVED: - Clerk to write cheques

16/172 REPORTS FROM COUNTY AND DISTRICT COUNCILLORS
(VERBAL REPORT AT MEETING; COPY OF REPORT TO CLERK)

County Council

Mill Lane – Highways have investigated; the agricultural vehicles are within the allowed tonnage. NCC have raised the issues with local farms/companies and the NFU – all have confirmed they will speak to drivers requesting they drive with due consideration.

Potholes/streetlights have been reported.

Cllr Peck has contacted RSPB and Derek Higton (NCC) about the Fun Park and stressed the urgent need for the hard standing and electric hook up asap. The fun park owners are being kept informed.

Cllr Peck has been monitoring vehicles parking on grass verges around the village causing damage. His previous campaign outside Bright Beginnings to get knee rails installed on the verge was successful so he will continue to look at possible solutions with Highways.

Parking at Robin Hood Avenue is making it difficult for the bus to get through. Cllr Peck will revisit with Highways

District Council

There are now two full planning meetings a month due to the increased number of planning applications. The new housing bill means planning laws will be relaxed somewhat.

N&SDC are building 330 new homes across the district – they will all need planning permission.

The new district council offices will be open August/September. N&SDC did not allow enough money in the budget to replace the lorry park where the offices have been built. N&SDC need £800k to replace the spaces and are seeking committee approval to allocate the funding.

District Councillors on the west of the district including Edwinstowe and Clipstone are continually pressing for money to be spent in our side of the district and not just in Newark.

16/173 PUBLIC PARTICIPATION - STANDING ORDERS WILL BE SUSPENDED
FOR THE DURATION OF THIS SECTION. PLEASE REFER TO GUIDANCE PROVIDED (ALSO AVAILABLE ON THE PARISH COUNCIL WEBSITE) - 15 MINS

Commenced 2025hrs

Resident asked what the Parish Council’s response to the recent publication concerning the allotments. It is not obvious what the problems are or who’s behind the publication.

The Chair responded that at all site visits, there is a pleasant atmosphere. New plot holders are content to work on their plots. The issues mentioned in the magazine date back to when the Parish Council decided to take over the administration of the allotments.
Some of those behind the publication are not plot holders and will not let matters lie.

Resident asked about parking on Robin Hood Avenue; the situation is not getting any better. There is a particular vehicle involved. Residents were encouraged to report at the beat surgery next Thursday (27th) at 11.00am

Resident fully supports the decision to award a grant to Mansfield Community First Responder.

Ended 2032 hrs

16/174 PLANNING

PLANNING DECISIONS

1. Application No: 16/01631/FUL
Applicant: Mr Turvill
Proposal: Change of use of land for seasonal fairground and temporary siting of live/work mobile homes for a period of March until November (inclusive)
Site Address: Land at Church Street, Edwinstowe, Notts
DECISION: Permitted

2. Application No: 16/00135/FULM
Applicant: Robert Woodhead (Holdings) Ltd - Mr David Woodhead
Proposal: Mixed use development comprising: demolition of cottages at Edwinstowe House and surrounding structures. Remodeling & extensions of part of Edwinstowe House Centre for Business Excellence to form remodeled offices, new main entrance and café/restaurant facility. Configuration of associated car parking with Edwinstowe House. Erection of 34 no dwellings (use Class C3) to land east and south of Edwinstowe House Centre for Business Excellence. Associated highways works and landscaping. Associated public open spaces.
Site Address: Edwinstowe House Centre for Business Excellence, High Street, Edwinstowe, Notts
DECISION: Application permitted full planning permission major

3. Application No: 17/00250/FUL
Applicant: Mr & Mrs Hogg
Proposal: Householder application for single storey extensions to front and side
Site Address: 25 Robin Hood Avenue, Edwinstowe, Notts
DECISION: Permitted

16/175 DATE OF NEXT MEETING: Annual Parish Meeting 19th April 2017 at 7pm. Tuesday 9th May 2017 (including AGM) at 7pm.

2035hrs - meeting closed.

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