Draft Minutes of the Ordinary Meeting of the Council held on Tuesday 16 October 2018 at 7pm in the Council Chamber, Village Hall, Edwinstowe.
Present: Cllrs Brooks, Peacock, J Peck, K Peck, Starbrook, Tattersall, Troop
Apologies: Cllrs Ayre – illness, Brown – family illness, McLaughlin – message left (see agenda item 18/084)
18/083 WELCOME BY CHAIRMAN INCLUDING ANY ANNOUNCEMENTS
The Chair opened the meeting, a minute silence was observed in respect of the late Cllr Liz Benson.
The Chair made the following announcements:
‘We have been advised by electoral services that a notice regarding a vacancy should be posted not more than two weeks after the funeral of a councillor. This means a notice will be posted on 23rd October 2018.’
Cllr Benson’s family have requested that her photos are left on the noticeboards and on the website for the time being.
18/084 RECEIVE ANY APOLOGIES AND REASONS FOR ABSENCE
Reasons given for Cllrs Ayre and Brown were approved.
The reason given by Cllr McLaughlin was noted but not accepted.
18/085 DISCLOSURES OF INTERESTS BY MEMBERS (AND EMPLOYEES) IN ITEMS ON THE AGENDA
18/086 TO APPROVE THE MINUTES OF THE EXTRAORDINARY MEETING OF THE COUNCIL HELD
ON 11th SEPTEMBER 2018
Minutes were approved and signed by the Chair.
18/087 MATTERS ARISING FROM PREVIOUS MEETINGS
18/088 TO RECEIVE QUESTIONS FROM COUNCILLORS (10 MINUTES)
Cllr Troop has received queries concerning the planning application for a caravan site on land adjacent to the Ollerton Road allotments. Comments to N&SDC & the Parish Council.
Cllr Troop has received positive comments concerning the new visitor centre which has brought more visitors to the church and craft centre.
Cllr Peacock met with Thoresby Estates concerning the application for a caravan park. It would seem the primary reason is to have a new access road created.
Cllr Brooks reported that Jane from the Flower Room has offered to make the flower arrangements for the vases on the War Memorial free of charge. The Clerk has informed a member of the British Legion and is awaiting a response.
Remembrance Sunday falls on 11th November this year, please can all councillors attend.
RESOLVED: - Clerk to get details from the Parade Organiser.
The Parish Council has not yet been approached by the British Legion to pay for this year’s booklet as in previous years.
RESOLVED: - Clerk to write to British Legion.
Cllr K Peck asked for an update concerning the British Telecom building. Cllr Brooks to chase.
18/089 TO RECEIVE AND CONSIDER REPORTS AND MINUTES OF ANY COMMITTEE, WORKING GROUP OR SUB-COMMITTEE
18/091 Correspondence(COPIES ARE AVAILABLE TO VIEW IN COUNCIL CHAMBERS)
18/092 ANY APPOINTMENTS TO COMMITTEES, WORKING GROUPS OR
SUB-COMMITTEES OR OTHER BODIES
18/093 FINANCIAL MATTERS (TO BE REFERRED TO THE FINANCE COMMITTEE, if necessary)
18/094 CHEQUES/INVOICES FOR APPROVAL
|DATE||PAYEE||DESCRIPTION||AMOUNT inc VAT|
|07.09.2018||Water Plus||Water Charges – Public Conveniences||£133.98|
|14.09.2018||Ironmongery Direct||RADAR Lockset||£193.20|
|14.09.2018||Marvellous Memories (inv)||Banners for Christmas Event||£121.68|
|18.09.2018||Town & Country Grounds Ltd (inv)||Tree Works at War Memorial Garden||£270.00|
|18.09.2018||PHS Group (inv)||Annual Duty of Care||£90.30|
|19.09.2018||Konica Minolta (inv)||Photocopier Charges||£83.41|
|20.09.2018||Town & Country Grounds Ltd (inv)||Village Grass Cutting||£1,396.80|
|20.09.2018||Lexis Nexis (inv)||Copy of Local Council Administration 11th Edition||£110.99|
|24.09.2018||PKF Accountants (inv)||Annual Audit||£480.00|
|28.09.2018||Konica Minolta (inv)||Photocopier Print Charges||£1.01|
|01.10.2018||A Busby||Delivery of Parish Magazine||£200.00|
|01.10.2018||Town & Country Grounds Ltd (inv)||Works to Henton Road Play Park||£540.00|
|02.10.2018||PPE Work Solutions Ltd||Work Gloves||£29.98|
|08.10.2018||E.On (inv)||Car Park Lighting Electricity Charges||£744.14|
|19.10.2018||A Buckingham||Grave Dig||£250.00|
|19.10.2018||Festive Lights||Replacement Christmas Lights||£1,093.22|
Cheques were approved and signed by the Chair.
18/095 GRANT APPLICATIONS
After a discussion it was unanimously agreed to award both applicants £200.
RESOLVED: - Clerk to raised cheques.
It was reported that the British Legion had declined to apply for a grant for either the WW1 Memorial or Remembrance Day Parade.
It was also reported that a member of the British Legion is stating that the Parish Council had refused to pay for this year’s booklet – this is not correct, the Parish Council have not been asked this year.
RESOLVED: - Clerk to write to British Legion.
18/096 REPORTS FROM COUNTY AND DISTRICT COUNCILLORS
(VERBAL REPORT AT MEETING; COPY OF REPORT TO CLERK)
There will be a district wide consultation about views of the District Council starting around November.
There is a new Chair of N&S Homes.
N&S Homes are in the second year of their house building programmes.
D/Cllr Peacock gave a motion about fracking at the full council meeting. The motion is to ensure that fracking applications are considered as part of the planning process and not allowed through permitted development. The motion, with a few minor amendments, was approved unanimously.
D/Cllr Brooks handed in the petition concerning CCTV on the High Street, with an explanation, to the full council meeting.
RESOLVED: - Send letter to traders informing.
There was a motion at the last full council meeting against permitted development rights for fracking. This was approved unanimously, with a few minor amendments.
Cllr Peck has arranged a meeting with members of Sherwood Catchment Partnership concerning the wetlands area next to Edwinstowe House on 29th October 2018.
The draft design for the £18m grant applied for by NCC councillors, for improvements to Ollerton roundabout and various junctions along the A614 has been received. Cllr Peck will continue to monitor the situation.
The next round of LIS applications is due soon. After a discussion it was agreed to apply for a grant for new signs for the entrances to the village. We will need 4 signs in total. It was also agreed that the Parish Council will contribute up to 25% of the total cost.
RESOLVED: - Clerk to make application and get quotes.
18/097 PUBLIC PARTICIPATION - STANDING ORDERS WILL BE SUSPENDED
FOR THE DURATION OF THIS SECTION. PLEASE REFER TO GUIDANCE PROVIDED (ALSO AVAILABLE ON THE PARISH COUNCIL WEBSITE) - 15 MINS
No public in attendance.
1. Application No: 18/01405/FUL
Applicant: Mr Tuck
Proposal: Householder application for proposed single storey extensions and rendering of existing dwelling.
Address: 79 Rufford Road, Edwinstowe, Notts
DECISION: Grant Full Planning Permission
2. Application No: 18/00822/RMAM
Applicant: Mr Gombos
Proposal: Reserved matters application for residential development of 28 dwellings following outline approval for up to 35 dwellings (reference 16/00313/OUTM)
Address: Land to the rear of Ollerton Road, Edwinstowe, Notts
DECISION: Application Permitted Reserved Matters Major
APPLICATION FOR TREE WORKS: WORKS TO TREES SUBJECT TO A TPO AND/OR NOTIFICATION OF PROPOSED WORKS TO TREES IN CONSERVATION AREAS
1. Application No: 18/01802/TWCA
Applicant: Mrs Wells
Address: St Mary’s C of E Primary School, Paddock Close, Edwinstowe, Notts
2. Application No: 18/01749/TWCA
Applicant: Mr Knowlea
Address: Huntingdon, 20 Church Street, Edwinstowe, Notts
18/099 DATE OF NEXT MEETING: TUESDAY 13th November 2018 – Noted
Meeting closed 2055hrs
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