Draft Minutes of the Ordinary Meeting of the Council held on Tuesday 16 January 2018 at 7.00pm in the Council Chamber, Village Hall, Edwinstowe.
Present: Cllrs Ayre, Brooks, Brown, Peacock, J Peck, K Peck, Starbrook, Troop
Apologies: Cllr Benson – ill, Cllr McLaughlin – personal reasons, Cllr Tattersall – ill
17/111 WELCOME BY CHAIRMAN INCLUDING ANY ANNOUNCEMENTS
The Chair opened the meeting, welcomed those present and asked if anyone was recording – one person indicated.
17/112 RECEIVE ANY APOLOGIES AND REASONS FOR ABSENCE
Reasons were approved unanimously.
17/113 DISCLOSURES OF INTERESTS BY MEMBERS (AND EMPLOYEES) IN ITEMS ON THE AGENDA
The Chair requested permission to move items 17/117, 17/121 and 17/124 (County Councillor’s report) to after item 17/114 – approved unanimously.
17/114 TO APPROVE THE MINUTES OF THE ORDINARY MEETING OF THE COUNCIL HELD
ON 14th NOVEMBER 2017
Minutes were approved unanimously and signed by the Chair.
17/117 Robin Hood Colts/John Benson Pavilion
The pavilion was handed over to Robin Hood Colts on a 99 year lease. Recently, there has been some confusion over responsibilities so the Parish Council have met with Robin Hood Colts to clarify what was agreed when the lease was originally signed. We have taken advice from our solicitor and have confirmed that the Parish Council is only responsible for the fabric of the building.
The pumps in the wet well sewerage system have broken down and it is thought that they were not fit for purpose when the building was transferred therefore; Cllr J Peck proposed repairing the pumps as a one-off gesture at a total cost of £2.2k – agreed unanimously. All future costs are the responsibility of Robin Hood Colts.
RESOLVED: - Clerk to arrange repair work and send letter to Robin Hood Colts.
17/124 County Council
NCC are proposing reducing the verge cutting to one per year. (Later agenda item).
NCC have applied for a New Housing Grant of £7m towards Ollerton Roundabout – Harworth Estates are contributing approx. £1.8m. The cost of the improvement works have increased from £4.8m to approx. £8m – C/Cllr Peck is trying to find out why.
The Manvers Estate is due to be resurfaced over the next couple of weeks.
£500 donation to King Edwin Primary School towards their D.A.R.E. Project.
£250 donation to Feel Good Foods.
Cllr J Peck left the meeting – unwell.
17/115 MATTERS ARISING FROM PREVIOUS MEETINGS
17/116 TO RECEIVE QUESTIONS FROM COUNCILLORS (10 MINUTES)
Cllr Starbrook reported dog fouling on Henton Road Park. Clerk to report to Dog Warden.
Cllr Starbrook has received complaints concerning fracking from a resident. Agenda item in February.
Cllr Ayre reported parking problems on Carver Close – details passed to D/Cllr Brooks.
A resident has expressed concern to Cllr Troop relating to the lack of parking on the Rufford Pastures estate. Has consideration been given to double yellow lines? D/Cllr Brooks informed the meeting that 19 properties have garages and there is provision for 157 spaces on the estate in total.
A resident has some old postcards of Edwinstowe and would like to know where to take them. Cllr Troop to bring to Council Office.
Cllr K Peck informed the meeting that seismic testing equipment has been placed in Sherwood Forest. Details to the office, agenda item February.
Cllr Brown requested an update on the car park lighting and suggested the Parks and Open Spaces Sub Committee have a look where LED lights are already in situ to see how effective they are. Clerk to arrange POS meeting.
Cllr Brown requested some ‘it’s 30 for a reason’ signs for Rufford Road/Mansfield Road/Ollerton Road. Clerk to enquire with Highways
17/117 TO RECEIVE AND CONSIDER REPORTS AND MINUTES OF ANY COMMITTEE, WORKING GROUP OR SUB-COMMITTEE
17/119 Correspondence(COPIES ARE AVAILABLE TO VIEW IN COUNCIL CHAMBERS)
17/120 ANY APPOINTMENTS TO COMMITTEES, WORKING GROUPS OR
SUB-COMMITTEES OR OTHER BODIES
17/121 FINANCIAL MATTERS (TO BE REFERRED TO THE FINANCE COMMITTEE, if necessary)
17/122 CHEQUES/INVOICES FOR APPROVAL
|DATE||PAYEE||DESCRIPTION||AMOUNT inc VAT|
|13.11.2017||Trade UK Account||Plants & Materials||£104.96|
|13.11.2017||Konica Minolta||Copier Charges||£100.37|
|14.11.2017||VHMC||Gas Charges to 14.11.2017||£34.54|
|17.11.2017||JKE Web Design||Village Newsletter Design||£550.00|
|21.11.2017||Location Audio||Marquee & PA System for Christmas Event||£575.00|
|21.11.2017||M Godber||Christmas Event Fee – Punch & Judy||£180.00|
|21.11.2017||Pet’s Paradise||Selection Boxes for Christmas Event||£180.00|
|21.11.2017||Sherwood Forest Brass||Christmas Event Fee||£80.00|
|21.11.2017||Gavin Kenning Engineering Ltd||Stall Hire for Christmas Event||£469.20|
|21.11.2017||Ultimate Print||Village Newsletter Printing||£955.00|
|21.11.2017||The Dukeries Singers||Christmas Event Fee||£80.00|
|22.11.2017||Major Oak Pop Choir||Christmas Event Fee||£100.00|
|22.11.2017||Blidworth Welfare Band||Christmas Event Fee||£50.00|
|22.11.2017||Marvellous Memories||Christmas Event Banners||£88.80|
|22.11.2017||D A Williams||Electrical Testing & Inspection of Christmas Lights & Infrastructure||£252.00|
|27.11.2017||Water Plus||Public Convenience Water Charges||£50.91|
|01.12.2017||A Buckingham||Grave Digging||£750.00|
|01.12.2017||NSDC||2 x Litter Bins||£240.00|
|01.12.2017||A Busby||Newsletter Delivery||£200.00|
|05.12.2017||HMRC||PAYE/NIC Month 8||£1,114.33|
|05.12.2017||NCC||Staff Pensions Month 8||£1,621.99|
|12.12.2017||NCC||Staff Pensions Month 9||£1,666.77|
|12.12.2017||HMRC||PAYE/NIC Month 9||£1,154.34|
|05.12.2017||Thoresby Estate||Backdated Ollerton Road Allotment Rent (Mar 2010 – Mar 2018 inc)||£559.30|
|06.12.2017||Foys Solicitors||Professional Charges||£72.00|
|08.12.2017||Konica Minolta||Copier Charges||£100.37|
|14.12.2017||VHMC||Electricity Charges to 14.12.17||£90.94|
|18.12.2017||Custom Stamps Online||Stamps||£96.77|
|18.12.2017||The National Allotment Society (inv)||Membership Renewal||£66.00|
|05.01.2018||A Buckingham||Grave Digging||£250.00|
|08.01.2018||E.on (inv)||Car Park Lighting Electricity Charges||£656.98|
|11.01.2018||County Supplies||Litter Pickers x 3||£67.32|
|11.01.2018||County Supplies||Litter Bins x 2||£129.60|
Cheques were approved and signed by the Chair.
17/123 GRANT APPLICATIONS
17/124 REPORTS FROM COUNTY AND DISTRICT COUNCILLORS
(VERBAL REPORT AT MEETING; COPY OF REPORT TO CLERK)
There is a new 60 bed extra care unit in Newark – referrals come from NCC and N&SDC.
N&SDC are also looking at having one at Ollerton.
D/Cllr Peacock is pressing for improvements to the Craft Centre and the old toilet block on Forest Corner. The decision will be made at the next Economic Development meeting.
17/125 PUBLIC PARTICIPATION - STANDING ORDERS WILL BE SUSPENDED
FOR THE DURATION OF THIS SECTION. PLEASE REFER TO GUIDANCE PROVIDED (ALSO AVAILABLE ON THE PARISH COUNCIL WEBSITE) - 15 MINS
A resident reported there are no garages on the Rufford Pastures development, only car ports.
A resident said that as the village is increasing in size, this will mean the cemetery is used more and therefore the prices should remain the same.
A resident reported that fracking is already taking place in surrounding villages.
Ended - 2037hrs
PLANNING – OTHER (APPLICATION FOR TREE WORKS – TREES SUBJECT TO A TREE PRESERVATION ORDER AND/OR IN CONSERVATION AREAS)
1. Application No: 17/02154/TWCA
Site Address:The Vicarage, 5 West Lane, Edwinstowe
DECISION: No objection
17/127 DATE OF NEXT MEETING: Tuesday 13th February 2018 at 7.30 pm
Meeting closed 2038hrs
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