Draft Minutes of the Ordinary Meeting of the Council held on Wednesday 15 May 2019 following the AGM at 7pm in the Council Chamber, Village Hall, Edwinstowe.
Present: Cllrs Ayre, Brooks, Brown, Carlton, Freeman, Murphy Peacock, J Peck, K Peck, Rogers.
Apologies: Cllr Troop.
19/008 WELCOME BY CHAIRMAN INCLUDING ANY ANNOUNCEMENTS
The Chair opened the meeting and welcomed all present.
It was agreed to unanimously print future councillor attendance figures.
19/009 RECEIVE ANY APOLOGIES AND REASONS FOR ABSENCE
Apologies noted Cllr Troop.
19/010 DISCLOSURES OF INTERESTS BY MEMBERS (AND EMPLOYEES) IN ITEMS ON THE AGENDA
19/011 TO APPROVE THE MINUTES OF THE EXTRAORDINARY MEETING OF THE COUNCIL HELD
ON 2nd APRIL 2019
Minutes were approved and signed by the Chair.
19/012 MATTERS ARISING FROM PREVIOUS MEETINGS
19/013 TO RECEIVE QUESTIONS FROM COUNCILLORS (10 MINUTES)
19/014 TO RECEIVE AND CONSIDER REPORTS AND MINUTES OF ANY COMMITTEE, WORKING GROUP OR SUB-COMMITTEE
Cllr Peacock reported images unsuitable for final etching onto the Thoresby Memorial lectern panel. Cllr Peacock has obtained additional photos which could be used. Lectern has been ordered.
Resolved – Clerk to arrange new meeting.
Cllr K Peck reported that a meeting has been arranged between herself, the clerk and Karen Wakefield of the Sherwood Forest Education Partnership.
19/016 Correspondence (COPIES ARE AVAILABLE TO VIEW IN COUNCIL CHAMBERS)
19/017 ANY APPOINTMENTS TO COMMITTEES, WORKING GROUPS OR
SUB-COMMITTEES OR OTHER BODIES
19/018 FINANCIAL MATTERS (TO BE REFERRED TO THE FINANCE COMMITTEE, if necessary)
19/019 CHEQUES/INVOICES FOR APPROVAL
|DATE||PAYEE||DESCRIPTION||AMOUNT inc VAT|
|11.03.2019||NSDC||NON DOMESTIC RATE BILL PUBLIC CONVENIENCES MANSFIELD ROAD TO BE PAID BY MONTHLY DIRECT DEBIT||£920.37|
|11.03.2019||NSDC||NON DOMESTIC RATE BILL CEMETERY CHURCH STREET TO BE PAID BY MONTHLY DIRECT DEBIT||£601.48|
|11.03.2019||NSDC||NON DOMESTIC RATE BILL CAR PARK MANSFIELD ROAD TO BE PAID BY MONTHLY DIRECT DEBIT||£687.40|
|11.03.2019||NSDC||NON DOMESTIC RATE BILL CAR PARK WEST LANE TO BE PAID BY MONTHLY DIRECT DEBIT||£491.00|
|11.03.2019||NSDC||NON DOMESTIC RATE EAST LANE CAR PARK TO BE PAID BY MONTHLY DIRECT DEBIT||£576.93|
|20.03.2019||BETTER CONNECTED||LANDLINE & BROADBAND||£88.73|
|24.03.2019||UK FUELS PLUS||DS06FVA DIESEL||£68.76|
|31.03.2019||UK FUELS PLUS||PETROL CEMETERY MOWER||£21.54|
|02.04.2019||NOTTS CC||FORMER RUFFORD COMPREHENSIVE SCHOOL RENT RECEIVABLE CHARGE PERIOD 25.04.19-24.04.20||£1.00|
|02.04.2019||B & Q TRADE POINT||FENCE PAINT / OIL MOWER POWER TOOLS||£40.08|
|03.04.2019||EON||EON ELECTRICITY INVOICE CHRISTMAS ILLUMINATIONS 010318-280219||£94.30|
|03.04.2019||EON||EON ELECTRICITY INVOICE 010119-310319 CAR PARK CHARGES||£856.63|
|05.04.2019||EON||EON ELECTRICITY INVOICE CHRISTMAS ILLUMINATIONS 010318-280219||£34.49|
|07.04.2019||UK FUELS PLUS||DS06FVA DIESEL / PETROL MOWER||£80.36|
|08.04.2019||BETTER CONNECTED||TELEPHONE LANDLINE & BROADBAND||£88.13|
|10.04.2019||DVLA TAX||VEHICLE TAX DS06 VFA 12 MTHS 01.05.19 - 30.04.20 TO BE PAID BY MONTHLY DIRECT DEBIT||£250.00|
|10.04.2019||CAME & COMPANY||HISCOX LOCAL COUNCIL INSURANCE POLICY||£4,189.68|
|11.04.2019||CENTRAL GARAGE||REPLACED VAN SEAT||£216.00|
|11.04.2019||B & Q TRADE POINT||B & Q PAINT & BRUSHES||£57.54|
|21.04.2019||UK FUELS PLUS||PETROL FOR MOWERS||£17.39|
|28.04.2019||UK FUELS PLUS||FUEL VAN||£85.78|
|29.04.2019||TOWN AND COUNTRY||GRASS CUTTING||£2,203.20|
|30.04.2019||UNIVERSAL FABRICATIONS LTD||MEASURE SUPPLY INSTALL GALVANISED RAILINGS AND GATE EDWINSTOWE VILLAGE||£2,058.00|
|05.05.2019||UK FUELS PLUS||PETROL FOR MOWERS||£17.39|
The Chair noted that the invoice from Echium World Memorial planting be paid which had not been listed. Agreed by the council.
19/020 REPORTS FROM COUNTY AND DISTRICT COUNCILLORS
(VERBAL REPORT AT MEETING; COPY OF REPORT TO CLERK)
Cllr J Peck on behalf of NCC, reported that a large plan for Ollerton roundabout had been bought over for the meeting. Work is due to start in April 2021 and will take two years to start with an additional year to complete. The plan will be available to view.
Full council meeting at NCC is due to promote a motion – to make a consideration for climate change in all that the council does in every policy. Including all its properties.
Review traffic management for Swinecote road – expecting a report from this in the future.
Cllr Peacock on behalf of NSDC has received a few reports that the roads around the former Miners’ Welfare and car park were accumulating dust and debris from the building site. I have reported this to the appropriate Business Manager at NSDC who has had the site inspected and contacted the developer. The developer is aware of the issue, they are finding it difficult to keep the roads tidy due to parked cars in the area. However the developer has made a commitment to maintain the roads as well as possible. NSDC will make regular checks on this.
I have received reports of older children abusing the play park on Fourth Avenue and also getting inside the building compound at the former Miners’ Welfare. I have visited the site and found bins upended on the play-park and rubbish strewn across the play park. I have asked the police to make more regular patrols in the area on evenings and also requested that EPC change the bins at the play park so that they cannot be upended.
I have been in constant contact with Mike Manley from NSDC on this matter for some months now. I have asked Mike to make an assessment of where the best place is to site a single camera as well as creating 3 additional points for re-deployable cameras, so as to give wider more flexible cover. Currently NSDC are waiting for two companies who are putting together such an assessment that will include technical information and costings. Mike tells me one of the problems for the delay is that the signal transmissions are complex from Edwinstowe. I have also asked Mike to provide an assessment of how affective a single camera will be with a view to looking at other complimentary crime prevention measures.
In 2015 I engaged with NSDC estates officials to look at improvements to Sherwood Forest Craft Centre. At the time I had received complaints regarding the heating systems, toilets and various other minor complaints from existing tenants. I spent 2 years working with the estates department to build a business case to make transformational changes to the craft centre and to redevelop the former toilet block into commercial use. In April 2017 I secured £250,000 within the NSDC Capital Programme for this. The plan going forward was in two phases, firstly to redevelop the old toilet block and secondly make transformational changes to the craft centre including building new toilets onsite, outside covered areas, increased number of units to let out, new heating system, increased parking spaces and many minor repairs. For two years I have been pressing for this work to be done, which has been extremely disappointing, as NSDC has lost valuable income from rents. In recent weeks I have had a frank exchange with the Director of Growth who has intervened personally to speed up the process of the first phase, with steels now in place and the promise of completion by mid July 2019. The second phase will commence later in the autumn of 2019.
The craft centre has been suffering from people parking their cars in the centre whilst visiting the visitor centre and forest. NSDC have planned to close the craft centre car park to prevent this from happening. I have been contacted by traders at the centre who have not been consulted about the plans. I have organised a meeting on the 22nd of May at the craft centre at 5pm between NSDC senior officers and the traders to determine what traders feel about the car park. I have asked the NSDC officers to take on board what traders have said and to take the necessary actions that will be agreed at the meeting.
In the long term a solution needs to be sought to satisfy the needs of all stakeholders on forest corner with regards to parking, stakeholders include the craft centre tenants, NSDC, YHA, RSPB, Edwinstowe Cricket Club, St. Mary’s School and Edwinstowe Parish Council (cemetery parking)
Cllr Carter on behalf of NSDC reported that he attended the Sir David Naish memorial and signed the card on behalf of the Parish Council.
Since being elected for the first time to Newark and Sherwood District Council, naturally a lot of time initially has been taken up with inductions and meets greets. I can confirm in my role as a newly Elected District Councillor I have undertaken the following:
Attended the Councillors Induction Workshop and had a guided tour of Castle House. Signed in presence of the Chief Executive, the Official Declaration. Updated Castle House Records so they have the relevant contact details for me. Met with numerous Officers (as well as fellow Councillors) as to who undertakes what function, whilst trying to remember more importantly names. Attended many training events, in order to prepare me to undertake my duties as a Councillor. Submitted nominations to the relevant committees. Completed, signed and returned the Official Register of Interests.
In addition to the above, I along with Cllr Brown have been undertaking the following: Establishing ourselves in the community, meeting many residents, business owners, community groups and other Parish Councils.
We are in the due course of arranging surgeries, so if constituents would like to talk directly to a District Councillor (more information to follow).
Liaising with several constituents on specific case, which is confidential.
Sign posting residents to relevant council services at NSDC or to other public bodies, or responsible councillors.
Met with officers to ascertain a more in-depth view of the issues surrounding the Craft Centre, Edwinstowe, and vice versa with business owners. Some points relating to Health and Safety of remedial works have been actioned. In addition we are working to re-establish the craft centre Business’s Tenants Association.
Received communications of members of the public re: parking around the village. This has now been passed to enforcement who will be attending the village, including Sundays. It is being done in a way that doesn’t put off, people from visiting or shopping, i.e. twice weekly sweeps, but reinforces that there are parking restrictions in place. I.e. the High Street being one hour.
Received communications from members of the public re: dog fouling particularly at the Henton Road Dog Area, where some owners are not cleaning up. Again this has been passed to NSDC to look into.
Met with Officers re: Fly tipping in general around the Ward, and it is currently being explored in a number of ways to try to combat the issues which is to include warning signs. Covert surveillance is being explored by has legal ramifications that have to be considered first.
Arranged a meeting to get an update on the CCTV for the High Street so we keep the Parish Council involved as a part of the process.
We are working with a member of the public to provide another Litter Pick focussing on approach roads only, into the village. The next one will be 2nd June 2019 at 11am. Details to follow as all members can get involved if they so wish.
Cllr Brown on behalf of NSDC; firstly I would like to thank Celia Brooks for her hard work and time given on NSDC. As a new Councillor I have attended the introduction cyber and security and will be attending any and all training relevant to the roles I will be undertaking as the new NSDC councillor.
In Edwinstowe I have had dealing with multiple businesses including the craft centre over issues with facilities and the functioning of the landlord of the craft centre as this seems to have been slightly let down so I am trying to reconnect and trying to get a better working relationship between NSDC and the tenants.
Parking I have after discussion with Alan Batty Business manager environmental health and licensing regarding the issue of parking on the high street this is now being put on a regular schedule for the parking wardens/enforcement officers So it will be regularly surveyed so as to try and ease the parking issue on the high street also with the Rufford park project this is where enforcement officers go down Rufford Abbey on a Sunday to assess parking on grass verges instead of in car parks and as the Enforcement team will be in the area they will be doing regular checks on the high street to reduce the lengthy stays and increase flow within the village.
Have reaffirmed to NSDC I'm working on projects within the Sherwood side of the council.
19/021 PUBLIC PARTICIPATION - STANDING ORDERS WILL BE SUSPENDED
FOR THE DURATION OF THIS SECTION. PLEASE REFER TO GUIDANCE PROVIDED (ALSO AVAILABLE ON THE PARISH COUNCIL WEBSITE) - 15 MINS
19/022 DATE OF NEXT MEETING: 11TH JUNE 2019 AT 7.00 PM
Apologies in advance for next meeting, from Cllrs J Peck and K Peck.
Meeting closed at 9.15pm.
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