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Meeting Minutes March 2017

Draft Minutes of the Ordinary Meeting of the Council held on Tuesday 14 March 2017 at 7.00 pm in the Council Chamber, Village Hall, Edwinstowe.

Present: Cllrs Ayre, Benson, Brooks, Brown, McLaughlin, Peacock, J Peck, K Peck, Starbrook, Tattersall, Troop

Apologies: None

16/142 WELCOME BY CHAIRMAN INCLUDING ANY ANNOUNCEMENTS

The Chair opened the meeting, welcomed all present and asked if anyone was recording. One indicated they were.

16/143 RECEIVE ANY APOLOGIES AND REASONS FOR ABSENCE

None.

16/144 DISCLOSURES OF INTERESTS BY MEMBERS (AND EMPLOYEES) IN ITEMS ON THE AGENDA

Cllrs Brown and McLaughlin 16/148 (iii)

16/145 APPROVE THE MINUTES OF THE ORDINARY MEETING OF THE COUNCIL HELD
ON 14th February 2017

Minutes were approved and signed by the Chair

STANDING ORDERS SUSPENDED (1902hrs) FOR PRESENTATION BY
CARMEL HARKNESS FROM HETTY'S CHARITY

Carmel outlined the history and the purpose of Hetty’s who provide support to anyone affected by substance misuse across Nottinghamshire (excluding the City)

Support is provided in various ways including via phone, internet, text, 1 to 1, focus groups, referrals from mental health and peer support. The service is open 9.00am - 7.00pm every day.

Thanks to Carmel and Tracey. Standing Orders reinstated 1913hrs

16/146 MATTERS ARISING FROM PREVIOUS MEETINGS

  1. Self-Care Hub
    Further Presentation about ‘Beyond Diagnosis’ a service that supports people affected by cancer.
    Invite to Annual Parish Meeting in April.

    RESOLVED: - Clerk to contact

  2. Car Parks (minute reference 16/131 (iii) refers.)
    Correspondence has been received from both traders and residents concerning the use of the village car parks. Some residents feel there should be a charge to deter people from parking all day, whilst others think parking should remain free. The Parish Council agreed to take over responsibility of the car parks from N&SDC to ensure they remain free.

    Various options were discussed and it was agreed to agenda for April’s meeting for a fuller discussion and for Parks and Open Spaces (POS) Sub Committee to meet and look at the various suggestions.

    RESOLVED: - Clerk to agenda for April and arrange POS meeting.

16/147 TO RECEIVE QUESTIONS FROM COUNCILLORS (10 MINUTES)

Commenced 1930hrs

Cllr Brown reported vehicles double parking along East Lane. C/Cllr Peck to respond later in the meeting.

Cllr Peacock has received a complaint concerning inconsiderate parking along Trinity Road especially during school drop off/pick up times. Cllr Brooks to respond during Safer Neighbourhood Group feedback.

Cllr Ayre asked whether the new 'No Dog Fouling' signs could be illuminated. Clerk to look at options.

Cllr Ayre informed the meeting that the roots of the tree outside Abbey Road Centre are causing the paving slabs to lift creating a trip hazard.

RESOLVED: - Clerk to write to H&S Homes

Cllr K Peck requested a letter be sent to British Telecom concerning the condition of the building at the bottom of the High Street. She will send photos to the office.

RESOLVED: - Clerk to write letter

Cllr Brown asked whose responsibility the footpath at the bottom of Sherwood Fields is because it is becoming churned up.

RESOLVED: - Clerk to contact footpaths and bridleways

Cllr Brown asked for an update on the planning application for the Fun Park. It is understood it has now been resolved but nothing is in writing yet.

Ended 1940hrs

16/148 TO RECEIVE AND CONSIDER REPORTS AND MINUTES OF ANY COMMITTEE, WORKING GROUP OR SUB-COMMITTEE

Available from Parish Council Office.

  1. Allotment Sub Committee
    A general meeting for all allotment holders was held on 5th March. Around 20 allotment holders attended and various items were discussed including: -
    Thoresby Colliery development and its impact on the allotments
    Rent
    Allotment Shed
    Allotment Road

    The following day the allotment committee visited the site and carried out their first inspection of the year. We were very impressed with the general state of the allotments and found no area in such a state of bad maintenance that letters were needed.

    Rent letters for this year have been sent out and to date 29 have paid their rent and two no longer want their plots.

    There are currently 4 vacant plots and one person on the waiting list.

    The meeting remembered all those allotment holders who had passed away during the year.

    Report accepted unanimously.

    A letter was read to the meeting concerning the council's policy on asbestos on the allotment site.

    Undamaged asbestos mix sheets are fine however, if the asbestos mix is damaged, it should be double bagged and taken to the appropriate place for disposal. Every tenant visits the site to look at the available plots, signs an agreement and takes the plot on as seen.

  2. Date for Finance Committee
    RESOLVED: - Clerk to arrange a meeting.

16/149 AGENDA

  1. ANESCO
    The Parish Council agreed to support the application and ANESCO promised to provide solar panels for a public building in the Village. N&SDC and NCC did not support the application therefore it was refused.

    It would appear that Lee Adams (ANESCO) has decided that the blame for the refusal lies entirely with Cllr Brooks. He has now been informed about how the planning system works and that D/Cllr Brooks only has 1/15th of the vote on any application. According to Mr Adams, the aforementioned promise of solar panels has been withdrawn because of the increased cost of going to appeal.

    At some point Thoresby Sporting Trust contacted ANESCO and agreed a £1,000 donation towards work planned at Thoresby Cricket Club. This has not come through the Parish Council and we have no knowledge of how it came about.

    A lengthy discussion took place it was explained that the promise was included in the appeal documentation.

    RESOLVED: -
    To write further letter to ANESCO including clarification of why only donating to Thoresby Sporting Trust.
    To write to N&SDC Planning to ensure that when further applications for Solar Farms in the district are received, they must fulfil their promised obligations.
    To write to N&SDC to ask what our options are now.

  2. Provisional Meeting Dates 2017/18
    Approved unanimously.

    RESOLVED: - Clerk to circulate and publish

  3. Sherwood Fields Fencing
    Robin Hood Colts have asked whose responsibility the fencing around the football pitches is as they have received claims from two individuals who have injured themselves whilst climbing over the fence when the gates were locked.

    RESOLVED: - Clerk to check with our insurance company re our liability.

  4. Millennium Stained Glass Window
    The library is being refurbished and they would like to relocate the Millennium Stained Glass Window.

    RESOLVED: - Clerk to ask whether the Village Hall or the Church would like the window.

  5. Car Park Lighting
    The Clerk recently met with N&SDC Officer to discuss our options for the lighting in all the village car parks.

    It is currently on an unmetered supply using dawn until dusk sensors.
    Surplus lights could be decommissioned by removing the fuses.
    The light heads could be swapped for more economical LED heads and put on a metered supply.

    N&SDC will provide relevant costings.

    It was felt this needs to be done asap as we are paying far too much for the supply.

    RESOLVED: - Clerk to keep in contact with N&SDC

16/150 Correspondence(COPIES ARE AVAILABLE TO VIEW IN COUNCIL CHAMBERS)

  1. Mansfield District Council - Gypsy & Traveller Land Availability Assessment
    Noted.

  2. N&SDC - Consultation on Draft Charging Schedule of Community Infrastructure Levy
    Noted. The levy in Edwinstowe is currently 0.

  3. Robin Hood Line
    The Chair read an update from NCC concerning the Robin Hood Line. (Copy available on request) The key points are:-
    • NCC supports the extension of the Robin Hood Line and so far have spent £225,000 on the scheme (the only organisation that has contributed financially to the scheme)
    • To reopen the line, funding is needed for five elements:
      • development and design
      • renovation of stations at Warsop and Edwinstowe
      • bringing the infrastructure up to standard
      • alterations to Network Rail’s test track
      • annual revenue subsidy
    • The capital costs are estimated at £20m with ongoing revenue expenditure of £1m
    • Government funding (New Stations Fund and Growth Fund) will not be available until 2020

    NCC are still actively pursuing funding.

    RESOLVED: - Clerk to put full letter on website.

16/151 ANY APPOINTMENTS TO COMMITTEES, WORKING GROUPS OR
SUB-COMMITTEES OR OTHER BODIES

  1. Safer Neighbourhood Group
    The Chair read a report to the meeting. The main points are as follows: -
    • No arrests have been made concerning the recent burglaries on Rufford Road and Beardsley Road.
    • The Police are not aware of any drug users using hyperdermic needles in Edwinstowe. She had not received any reports of needles being found in the village.
    • The crime statistics (reported on police.uk) remained consistent at around 21 per month
    • Very few antisocial behaviour incidents were reported
    • The police are monitoring the car parking on Trinity Road - especially at key times
    • Theft of garden pots in the village - PCSO Bowditch was hoping to make an arrest and some of the pots have been recovered.
    • Speeding and parking issues were discussed

    The next meeting will be in June at the Village Hall and will be the AGM. Residents are welcome.

    The report was accepted as a correct record.

    The meeting was also informed to be aware of the increase in vans driving around the village looking for scrap metal - walking onto private property and looking through skips.

    RESOLVED: - Report to be put on website. Notices to be placed around village concerning scrap collectors. Link on website informing residents how to dispose of large items such as fridges appropriately

    Any needles found should be reported to N&SDC

16/152 FINANCIAL MATTERS (TO BE REFERRED TO THE FINANCE COMMITTEE, if necessary)

None.

16/153 CHEQUES/INVOICES FOR APPROVAL

DATE PAYEE DESCRIPTION AMOUNT inc VAT
February Staff Salaries £4,956.95
10.02.17 Severn Trent Water Allotment Water £62.59
22.02.17 Gravedigger Gravedigger Fee £50.00
24.02.17 Severn Trent Water Mansfield Road Toilets £102.71
24.02.17 Konica Minolta Copier Charge £100.37
27.02.17 Viking Copier Charge £26.68
01.03.17 Cash Petty Cash £70.34
03.03.17 EvoWeb Newsletter Design & Print £2,165.00
06.03.17 Glasdon UK Dog Bin £208.44
06.03.17 EON Electricity Charge - Christmas Lights £28.09
07.03.17 Severn Trent Water Cemetery Water £60.22

Approved and signed by the Chair.

16/154 GRANT APPLICATIONS

None.

16/155 REPORTS FROM COUNTY AND DISTRICT COUNCILLORS
(VERBAL REPORT AT MEETING; COPY OF REPORT TO CLERK)

County Council

Sue, our lollipop lady has now retired. A survey was carried out over a week to establish whether we need a replacement. As there are very few unaccompanied children walking to school, we do not qualify. Further surveys will be carried out.

C/Cllr Peck visited a resident on East Lane to look at the parking problems. The resident has raised a petition for resident parking scheme which has been presented to NCC. Vehicles are also parking on the grass verges on a regular basis – C/Cllr visited with a Highways Officer who will look at available options.

C/Cllr Peck has managed to get the filter light at the top of the High Street in the capital programme for 2017/8 - it is going to the NCC Committee on Thursday.

C/Cllr Peck has met with the NCC Parks Manager and believes the application is now resolved but not in writing yet.

District Council

N&SDC part of the council tax is increasing by over 1%.

D/Cllr Peacock has spoken to CISWO about the old Welfare Site and has been told CISWO have no problem with the site and want to develop it asap. Any issues with the site should be reported to CISWO

N&S Homes and Communities - there are 10 known rough sleepers in the district, all with complex problems. N&SDC now have access to funding

It was unanimously agreed to put the circulated planning information on the website.

RESOLVED: - Clerk to arrange

16/156 PUBLIC PARTICIPATION - STANDING ORDERS WILL BE SUSPENDED
FOR THE DURATION OF THIS SECTION. PLEASE REFER TO GUIDANCE PROVIDED (ALSO AVAILABLE ON THE PARISH COUNCIL WEBSITE) - 15 MINS

Commenced 2057hrs

A resident asked whether West Lane could have double yellow lines on both sides as this would help ease the traffic congestion.

RESOLVED: - Clerk to contact Highways

A resident asked that CISWO be contacted about the ragwort growing on the old Welfare site.

RESOLVED: - Clerk to contact CISWO

A resident asked whether an ARMCO barrier could be placed on the boundary of Rufford Pastures near to where the play area will be positioned.

RESOLVED: - Clerk to make enquiries

A resident stated that as it had been reported that the Welfare Site was a H&S Risk, should the Parish Council give CISWO notice to clear the site?

RESOLVED: - Clerk to arrange a meeting with CISWO representatives

A resident asked whether the Thoresby Memorial Working Group had met yet. No

A resident asked where users of the Robin Hood Line would park. Parking will be provided at the station.

16/157 PLANNING

  1. Wetlands Area
    RESOLVED: - Finance Committee Agenda

  2. Planning Process
    See earlier agenda item.

PLANNING DECISIONS

1. Application No: 16/02137/FUL
Applicant: Mrs Kosinoga
Proposal: Householder application to demolish existing ground floor extensions and to build a new ground floor extension to rear and side of property
Site Address: 24 Mill Lane, Edwinstowe, Notts
DECISION: Permitted

2. Application No: 17/00009/FUL
Applicant: Mr Shipley
Proposal: Householder application for construction of a two storey extension to rear elevation of existing property with existing garage roof being changed from flat to pitched. Additional window to be added to side elevation (first floor level) and door to covered walkway on rear elevation
Site Address: 3 Birkland Drive, Edwinstowe, Notts
DECISION: Permitted

3. Application No: 17/00068/FUL
Applicant: Miss Long
Proposal: Householder application for a first floor side extension over existing garage and kitchen
Site Address: 19 Brocklehurst Drive, Edwinstowe, Notts
DECISION: Permitted

4. Application No: 17/00053/FUL
Applicant: Ms Devonshire
Proposal: Householder application for proposed white PVCU conservatory to the rear and side elevation
Site Address: 14 Pinewood Avenue, Edwinstowe, Notts
DECISION: Permitted

16/158 DATE OF NEXT MEETING: Tuesday 18th April 2017

The Chair requested the start time for the Annual Parish Meeting be changed to 7.00pm instead of 6.30pm - agreed unanimously

2110hrs - meeting closed.

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