Draft Minutes of the Ordinary Meeting of the Council held on 14 June 2011 in the Council Chamber, Village Hall, Edwinstowe
Present: Cllrs Brooks, Cocking, George, Starbrook, Tattersall, Boughey, Ayre, Benson, J Peck, K Peck, Freeman
There were no apologies for absence.
WELCOME BY CHAIRMAN INCLUDING ANY ANNOUNCEMENTS
11/029 DISCLOSURES OF INTERESTS BY MEMBERS (AND EMPLOYEES) IN ITEMS ON THE AGENDA
Cllr J Peck, Brooks and Benson for Home-Start grant Application (item 11/041 (3))
11/030 CHAIRPERSON'S ANNOUNCEMENTS
11/031 TO APPROVE THE MINUTES OF THE ORDINARY MEETING OF THE COUNCIL HELD
ON 18th May 2011
Minutes were approved and signed as accurate
TO APPROVE THE MINUTES OF THE ANNUAL GENERAL MEETING OF THE COUNCIL HELD ON 18th May 2011
The minutes were approved and signed as accurate.
11/032 TO RECEIVE QUESTIONS AND PETITIONS FROM MEMBERS OF THE PUBLIC (20 MINUTES)
Presentation by Izi Banton.
Robin Hood Festival
This year's festival will take place over 5 days from 10th - 14th August inclusive. After consultation with Highways Department and Nottinghamshire Police, Nottinghamshire County Council have no other option but to close a section of Swinecote Road during the festival period to allow the safe passage of visitors to the event from Naish's Field. The road will be closed between 9.00am and 5.00pm. Swinecote Road will also have a 30mph speed limit during the event.
Cllr J Peck recognised the impact the road closure would have on residents of the village and stressed the Parish Council had taken no part in the decision to close the road.
Cllr K Peck was concerned that although the road would only be closed between 9.00am and 5.00pm, none of the road signs reflected that fact. A discussion took place concerning how best to communicate the facts to residents/visitors. Izi to talk to Highways Dept about adding times to road closure signs and/or turning signs over at the end of each day; posters to be placed in shops, health centre, library, community centres and all prominent places.
Information to be placed on the Edwinstowe website.
Habitat Management in Sherwood Forest
Sherwood Forest is possibly the most unique hunting forest in Europe and should consist of wood pasture and not high forest. Over the last 50 years trees have regenerated themselves creating a different habitat and therefore losing valuable wildlife. There are only 10 major sites in the country with the woodland pasture system.
15 years ago work started to return the forest to wood pasture. This work is quite drastic and is being done in conjunction with Natural England, paid for by external funding. The programme will continue for approximately a further ten years.
If any councillors would like to discuss what is happening in the forest, a site meeting has been proposed for September. Agenda in July
Cllr Brooks thanked Izi for her very valuable and interesting contribution.
11/033 TO RECEIVE QUESTIONS FROM COUNCILLORS (20 MINUTES)
Cllr Benson has been approached by a resident concerned with speeding vehicles on Mill Lane. Clerk to contact Police/Highways Dept for better road signs, speed limit painted on road etc.
Cllr J Peck was also concerned that the speed limit should be reduced to 20mph as there is no footpath and with the parked vehicles it can be quite dangerous when walking along Mill Lane. Clerk to enquire and to invite representative of Highways Dept to an Ordinary Meeting. The survey of East Lane needs to be completed before a Highways representative attends a meeting. Noted
Cllr J Peck asked whether NCC had been contacted about spraying the increasing number of weeds around the village. The Clerk confirmed that they had and it would be chased up this week.
11/034 MATTERS ARISING FROM THE MINUTES
11/035 ANY BUSINESS REMAINING FROM PREVIOUS MEETINGS
11/036 CHAIRPERSONS CORRESPONDENCE
11/037 RECEIVE PETITIONS
11/038 TO RECEIVE REPORTS MINUTES & RECOMMENDATIONS FROM WORKING GROUPS
11/039 ANY APPOINTMENTS TO COMMITTEES AND OTHER BODIES
11/040 RESOLUTIONS OR RECOMMENDATIONS
The councillors agreed that the financial information currently distributed is sufficient.
CHEQUES/INVOICES FOR APPROVAL
|PAYEE||DESCRIPTION||AMOUNT inc VAT|
|JKP Services||Lawn Mower Parts||£15.50|
|Town & Country||Grass Cutting May||£1,873.20|
|Ridgewood Plants||Hanging Baskets||£646.80|
|SAS||Tap, Timber, Key Cut, Garden Hose, Bolts, Fluorescent Light, Tie Wraps||£100.55|
|Thoresby Estate||Licence River Maun||£35.00|
|N&SDC||Trade Waste Cemetery||£516.88|
|Tuxford Rd Garage||Petrol||£97.74|
|Konica Minolta||Photo Copier||£31.03|
|Oak Industrial||Bleach, Disinfectant||£73.44|
|Central Garage||Bowser Repair||£47.00|
Cheques approved and signed.
11/042 TO RECEIVE REPORTS CONCERNING THE PARISH FROM COUNTY AND DISTRICT
The District Councillors report had already been circulated.
D/Cllr Brooks had one further item that was not for discussion but information only. Councillors can make recommendations to the District Council if desired.
The Hammer and Wedge have applied for a minor variation to the premises licence as follows:-
Any noise produced or associated with the regulated entertainment must not be audible at the facade of the nearest residential, commercial or industrial premises.
Any noise produced or associated with the regulated entertainment shall not cause annoyance or give reasonable cause for complaint by the occupier or any nearby residential property.
D/Cllr Brooks will be responding as a District Councillor immediately
2055hrs Cllr Freeman left the meeting - after referring to the Chair.
C/Cllr Ward is seriously ill therefore any county issues will be raised directly with Nottinghamshire County Council directly.
11/043 Correspondence(COPIES ARE AVAILABLE TO VIEW IN COUNCIL CHAMBERS)
|NCC||Decision to proceed with admission from 3 years into St Mary's Early Learning Unit||The Parish Council has written previously however we cannot directly affect the decision. Noted|
|Robin Woodhead||Letter of Congratulations||Noted|
|Sherwood Forest||Map of Road Closure for the 2011 Robin Hood Festival||As previously explained by Izi Banton|
|N&SDC||Annual Play Ground Inspection 2011||It was agreed to have the inspection by N&SDC this year including the disabled access inspection. Cost £37. Any faults will be reported to the supplier/installer of the new equipment|
|Town & Country||Chafer Bug Treatment Quote (Cemetery)||
The Chafer Bugs have returned. The larvae eat the roots of the grass which kills it. The cost of the treatment is £500. The bugs have also been seen in the field next to the cemetery. This causes concern if we pay for treatment, they will return next year. The alternative is to wait until autumn and re-seed the affected areas.
There is a Cemetery Working Group meeting on 21st June. Recommendations to be brought to next ordinary meeting for discussion.
11/044 REPORTS from Councillors TO BE SENT OUT WITH AGENDA
11/045 PLANNING MATTERS
1. Application No: 11/00511/FUL
Applicant: Mr A Sansom
Proposal: Fixing of a two faced clock on number 16 High Street Edwinstowe with time visible up & down
Site Address: 16 High Street
DECISION: APPROVED BY N&SDC
1. Application No: 11/00764/FUL
Applicant: Mr & Mrs L Freeman
Proposal: Single Storey Rear Bedroom/Ensuite Extension
Site Address: 25 Thoresby Avenue
1. Application No: 11/00764/FUL
Applicant: Dudley Taylor Properties
Proposal: Erection of 3 Dwellings
Site Address: Ye Olde Jug & Glass
11/046 DATE OF NEXT MEETING: 12 July 2011
Meeting Closed at 2110hrs
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