Parish Council Menu

Village Magazine

Catch up with what is happening in your village in our Village Magazine.

Find the latest issues here >>>


Major Oak Medical Practice

Opening Times

Monday: 7.00 - 18.00
Tuesday: 7.00 - 18.00
Wednesday: 8.00 - 18.00
Thursday: 8.00 - 18.00
Friday: 7.00 - 18.00
Weekend: Closed

Visit the website for information Here >>>


Library Opening Times

Tuesday: 9.30 - 1.15 & 2.00 - 6.30
Thursday: 9.30 - 1.00
Friday: 9.30 - 1.15 & 2.00 - 5.30
Saturday: 9.30 - 12.30
Monday, Wednesday & Sunday: Closed


Totally Locally

Open your eyes to the great independant shops and businesses in Edwinstowe.

Find out more >>>
Visit Totally Locally

Meeting Minutes June 2016

Draft Minutes of the Ordinary Meeting of the Council held on Tuesday 14 June 2016 at 7.00 pm in the Council Chamber, Village Hall, Edwinstowe.

Present: Cllrs Ayre, Brooks, Brown, McLaughlin, J Peck, Starbrook, Tattersall and Troop

Apologies: Cllrs Benson - ill health, Peacock and K Peck - work commitments

16/024 WELCOME BY CHAIRMAN INCLUDING ANY ANNOUNCEMENTS

The Chair opened the meeting, welcomed all present and asked if anyone intended recording the meeting - one member of the public indicated they would be recording.

The Safer Neighbourhood Group meeting with the police is next Tuesday 21st June at 6.00pm at the Village Hall. Everyone is welcome to attend.

Harworth Estates are holding a public consultation on 21st July 2016, 2pm - 8pm at Thoresby Colliery for the new development on the site. Leaflets will be posted to every house in the village.

16/025 RECEIVE ANY APOLOGIES AND REASONS FOR ABSENCE

Reasons were approved unanimously.

16/026 DISCLOSURES OF INTERESTS BY MEMBERS (AND EMPLOYEES) IN ITEMS ON THE AGENDA

Cllr McLaughlin for item 16/031(v) - personal interest.

16/027 APPROVE THE MINUTES OF THE ORDINARY MEETING OF THE COUNCIL HELD
ON 10th May 2016

Minutes were approved unanimously and signed by the Chair.

16/028 MATTERS ARISING FROM PREVIOUS MEETINGS

None.

Standing Orders suspended.

INEOS SHALE PRESENTATION BY PETER REILLY & JOHN HUNTER including a question session for Councillors

Peter gave a brief outline of the company and the whole process from start to finish including investigative works and informed the meeting that it is strictly regulated and subject to planning approval.

INEOS do not hold the licences for Edwinstowe but do hold licences surrounding the village and Sherwood Forest. The company that does is called EGDON.

Urban areas and designated sites, such as Sherwood Forest cannot be drilled into. No works will take place before all seismic and other data are reviewed.

INEOS have offered to meet previously with Frack Free Notts and the offer still stands.

Questions were raised concerning: -

  • The appropriateness of a coal mining area - fracking is deeper than mining so should not interfere as the mine workings are avoided.

  • Water contamination like what has been suffered in USA - unlike the USA, all water that is removed will be stored in sealed tanks and then removed for processing for reuse.

  • Is the horizontal drilling restricted to the area the licence covers? - yes it is.

Copies of the PowerPoint presentation are available from the Parish Council office.

1924hrs - Standing Orders reinstated

Thanks to Peter and John

16/029 TO RECEIVE QUESTIONS FROM COUNCILLORS (20 MINUTES)

Commenced 1926hrs

The grass verges have been cut but the grass is still long.

RESOLVED: - Clerk to enquire with NCC highways.

Ended - 1930hrs

16/030 TO RECEIVE AND CONSIDER REPORTS AND MINUTES OF ANY COMMITTEE, WORKING GROUP OR SUB-COMMITTEE

Available from Parish Council Office.

No meetings have taken place since the last Ordinary Meeting.

RESOLVED: - Clerk to arrange the following meetings

  • Health & Safety
  • Finance
  • Allotment
  • Cemetery
  • Parks & Open Spaces

16/031 AGENDA

  1. Twinning with Robiac-Rochessadoule and forthcoming visit
    The visit will take place 4th August - 7th August 2016. They will arrive on Thursday evening and leave early Sunday morning. They have sent a draft programme including places they would like to visit such as the library, fire station etc. A tour of Thoresby Colliery site and the proposed development has also been arranged.

    There will be an evening reception on Thursday, venue to be decided, involving local representatives from groups and organisations in the Village and Saturday will be spent at the Robin Hood Festival. The Chair requested approval to spend up to £250 on the reception.

    Suggestions for the evening receptions were made including Edwinstowe House and Edwinstowe Cricket Club.

    All available councillors - please attend

    RESOLVED: - £250 budget unanimously agreed. Clerk to enquire with venues for availability, costings etc

  2. Fourth Avenue Play Area
    1. Site Visit - agenda item 16/030 refers

    2. Safety Barrier
      An email has been received from a resident concerning the lack of safety barrier at the new Fourth Avenue Play Area and the risk of children running straight out into the road.

      The play area had to be moved as CISWO wanted to develop the site. There is a barrier in situ at the old site which could be moved.

      RESOLVED: - Clerk to contact NCC Highways to enquire.

    The Chair requested swapping the order of the following two agenda items - agreed unanimously

  3. External Audit Completion Report 2014.15
    The report has been circulated to all councillors. There are only three recommendations on the report which only involve procedural amendments.

    Thanks were expressed to the Clerk for her hard work.

    The report has cost residents £5,520.

  4. Amendments to Financial Regulations
    The amendments, as checked with NALC, have been circulated to all councillors.

    RESOLVED: - To adopt the amended Financial Regulations unanimously.

  5. Allotments
    1. Standpipes
      We have received a quote of £160 to replace the standpipes on the allotment site. There is enough money in the budget to cover this cost.

  6. Fencing around Jubilee Park Car Park
    The knee high fencing at the rear of the car park has been knocked down. A repair has been carried out. As the fencing is to the rear of the car park, it would be possible to remove it completely. Parks and Open Spaces sub-committee to visit the site to look at options.

    More holes are appearing on the skate park that do not seem to be caused by the users. Temporary repairs that are screwed down are being smashed off. The joiner will visit the site this week as one of the replaced panels is flaking badly.

    A suggestion was made to place a sign in the area stating 'CCTV may be operating in this area'

    RESOLVED: - Clerk to make enquiries

  7. Request from 1st Edwinstowe Scouts to camp on Sherwood Fields
    After a discussion it was agreed that as long as the suitable insurance is in place, it is used 'at own risk' and Robin Hood Colts are happy the council has no issue with the request.

    RESOLVED: - Clerk to write to Robin Hood Colts and 1st Edwinstowe Scouts

  8. Village Hall Lease incl Garden
    The lease needs updating to include the garden.

    RESOLVED: - To contact Newark & Sherwood to draw up a new lease - unanimously agreed.

16/032 Correspondence(COPIES ARE AVAILABLE TO VIEW IN COUNCIL CHAMBERS)

  1. NSDC - The determination of the nomination of an Asset of Community Value in Edwinstowe - St Mary's Church Rooms
  2. NCC - Community Events to commemorate the Great War
  3. Centenary Fields Programme - protecting valuable green space across the country
  4. Ministry of Defence - Fly the flag this Armed Forces Day
  5. NCC - NCC's new contract with Via East Midlands Ltd to deliver highways services in Notts

16/033 ANY APPOINTMENTS TO COMMITTEES, WORKING GROUPS OR
SUB-COMMITTEES OR OTHER BODIES

None.

16/034 FINANCIAL MATTERS (TO BE REFERRED TO THE FINANCE COMMITTEE, if necessary)

The budget statement had been circulated to all councillors prior to the meeting.

The allotment income crosses two year ends, so there will not be an accurate figure until March when the next rent is due.

RESOLVED: - To unanimously approve the financial statement.

16/035 CHEQUES/INVOICES FOR APPROVAL

DATE PAYEE DESCRIPTION AMOUNT inc VAT
13.05.2016 Swinton Council Van Insurance Renewal £456.56
16.05.2016 Cash Petty Cash £110.95
20.05.2016 Grant Thornton Audit Fee £5,520.00
26.05.2016 Central Garage Council Van MOT & Service £294.69
26.05.2016 A Buckingham Grave Digs £500.00
26.05.2016 Trade UK Ltd Plants/Materials £184.51
26.05.2016 NALC Magazine Subscription £17.00
26.05.2016 The Flower Room Decoration for Queen's 90th Birthday Beacon £50.00
26.05.2016 VHMC Gas Charges to 10.05.2016 £171.00
26.05.2016 Ashfield Effluent Services Empty Tank at Sherwood Pavillion £248.10
26.05.2016 Glasdon UK Ltd Dog Bin £103.82
26.05.2016 Viking Stationery £37.58
26.05.2016 Town & Country Village Grass Cutting £1,420.80
27.05.2016 Clarkson Building & Joinery Village Hall Repairs £325.00
08.06.2016 HM Revenue & Customs May PAYE/NIC £1,766.93
08.06.2016 Nottinghamshire County Council May Pension £1,825.71
08.06.2016 Nottinghamshire County Council Post for Dog Bin on Lansbury Road £96.00
08.06.2016 Trade UK Ltd Hose & Strimmer Line £44.00
April/May 2016 Staff Wages & Salaries (5 x 2 wkly pd and 3 x 4 wkly pd) £13,581.49
08.06.2016 A Buckingham Grave Digs £500.00
08.06.2016 Thoresby Estate Land Licence £50.00
08.06.2016 Tracey Robb Hanging Baskets £1,026.00

We received two-thirds of the cost of the hanging baskets from local businesses.

Cllr Peck, as Chair of the Finance Committee, made the following statement concerning the invoice from Grant Thornton;

Our normal annual audit fee is £600+VAT, this year it is £4,600+VAT.

Last year (2013.14), two residents asked questions of the auditors, as they are allowed to do. The auditors can charge an additional fee if they feel the questions are worthy of an investigation. They invoiced the council and additional £600 which we challenged as they had not followed the proper procedure in their investigations. They subsequently dropped the additional charge.

This year (2014.15), the same two people, officers of a community association, have mounted a long standing campaign against the Parish Council - one was opposed to building the skate park and the other encouraged anarchists to attend and disrupt two Parish Council meetings.

The same two residents visited the Parish Council offices last year, with two activists from Keighley in Yorkshire, to go through our accounts for the year. Some of the questions they asked of the auditors could have been asked at any time during the year. They chose not to ask the questions directly, but lied to the auditors stating that we had refused to answer their questions.

In August 2015, the auditors were ready to sign off the audit but the two residents requested that they had not completed their investigations and asked for more time. Three weeks later they formally lodged their complaints.

The auditors can decide whether to investigate the questions raised and whether they are considered vexatious. They chose to investigate - of the 21 questions raised, there were only 2 or 3 trivial points raised, most of the questions were disregarded. Five of the requests by the residents were to declare the Parish Council unlawful. This has cost residents £5,520. This could happen every year.

Over the last few years, we have cut the council tax but it is unlikely that we will be able to continue with this.

These actions will cost tax payers as we will have to either put the precept up next year or not be able to everything we had planned to do.

It is not right that people can hide behind anonymity in such matters.

After a discussion, it was unanimously agreed to challenge the invoice - only pay the standard audit fee, write to the government minister and civil servants and make a formal complaint to the auditors.

The possibility of writing to the financial ombudsman was also discussed - Clerk to investigate

RESOLVED: - To pay the standard audit fee and write letters as described. It was also agreed to write to the two residents to give them the opportunity to explain why they did it.

With the exception of the Grant Thornton invoice above, cheques were approved unanimously.

16/036 GRANT APPLICATIONS

None.

16/037 REPORTS FROM COUNTY AND DISTRICT COUNCILLORS
(VERBAL REPORT AT MEETING; COPY OF REPORT TO CLERK)

District Council

N&S Homes are in the process of building new homes in the district.

There are big changes in planning regulations and it will be increasingly difficult to turn down plans. Must be clear and have planning reasons for objections.

County Council

Parking outside King Edwin Primary School - C/Cllr Peck recently visited the site and no-one was parked on the zig-zag lines. The situation will continue to be monitored.

The High Street is still scheduled to be resurfaced in September - but there is still the possibility that it might be delayed.

Agreement has been reached with the owners of the Fun Park about its relocation but unsure whether documentation has been signed yet. The majority of the parking will be on Naishes Field.

NCC has put in £200k to the Robin Hood Line project so far - towards the feasibility study. For it to go ahead, there needs to be considerable money from the government.

Cllr McLaughlin asked if the traffic lights at the top of West Lane and at the High Street crossroads where synchronised.

RESOLVED: - Clerk to check with Highways

Cllr Brown asked about the recent reports of Romanians living in the forest. Enquiries had been made with Izi and the police - both were unaware of the matter. Cllr Peck said these had been proved to be false rumours.

Cllr McLaughlin asked about the holly bush at the entrance to Newbery Close. The tree is in the school grounds so N&S Homes will not cut it back. It is a long-standing problem that the school is not prepared to act on. If residents wish to cut it, they will have to dispose of the cutting themselves.

PUBLIC PARTICIPATION - commenced 2045hrs

How will the residents be informed when the new visitor centre plans are available to view?

A notice will be put in the noticeboards and on our website.

RSPB have previously said that there will be 24hr security on the new site, however it has now been said that it there will only be security whilst the new centre is being built.

RESOLVED: - Clerk to ask Ross at RSPB

Thanks were expressed to the council for hearing both sides of the fracking issue. The offer of a meeting with INEOS will be taken up by FrackFree Notts.

The new sign stating 'no ball games' for Fourth Avenue play area was questioned as there is a basketball net on site.

This is on the old site and the responsibility of CISWO.

A resident was disappointed that so few councillors had attended the presentation by Harworth Estates at the Annual Parish Meeting.

Six had attended, those that hadn't has genuine reasons for not attending. The Annual Parish Meeting is not a council event and councillors attend as residents.

A question was raised concerning building outside the village envelope.

The Chair will enquire and write to the resident.

16/038 PLANNING

PLANNING APPLICATIONS

1. Application No: 16/00683/FUL
Applicant: Mr Stirland
Proposal: Householder application to remove asbestos garage and replace with new log cabin style timber garage using the existing garage area.
Site Address: 14 Rufford Road, Edwinstowe, Notts
EPC DECISION: Object to proposal. The proposal is outside the original footprint.

PLANNING DECISIONS

1. Application No: 16/00443/FUL
Applicant: Mr & Mrs Turner
Proposal: Householder application for erection of single storey side extension.
Site Address: 69 High Street, Edwinstowe, Notts
DECISION: Permitted

PLANNING OTHER
(APPLICATION FOR TREE WORKS: works to trees subject to a TPO and/or notification of proposed works to trees in conservation areas)

1. Application No: 16/00623/TWCA
Site Address: Sherwood Forest Art & Craft Centre, Forest Corner, Edwinstowe, Notts

16/039 DATE OF NEXT MEETING: Tuesday 12th July 2016 - START TIME 7.15pm

Web Design by JKE Web Design