Draft Minutes of the Ordinary Meeting of the Council held on Tuesday 14 June 2016 at 7.00 pm in the Council Chamber, Village Hall, Edwinstowe.
Present: Cllrs Ayre, Brooks, Brown, McLaughlin, J Peck, Starbrook, Tattersall and Troop
Apologies: Cllrs Benson - ill health, Peacock and K Peck - work commitments
16/024 WELCOME BY CHAIRMAN INCLUDING ANY ANNOUNCEMENTS
The Chair opened the meeting, welcomed all present and asked if anyone intended recording the meeting - one member of the public indicated they would be recording.
The Safer Neighbourhood Group meeting with the police is next Tuesday 21st June at 6.00pm at the Village Hall. Everyone is welcome to attend.
Harworth Estates are holding a public consultation on 21st July 2016, 2pm - 8pm at Thoresby Colliery for the new development on the site. Leaflets will be posted to every house in the village.
16/025 RECEIVE ANY APOLOGIES AND REASONS FOR ABSENCE
Reasons were approved unanimously.
16/026 DISCLOSURES OF INTERESTS BY MEMBERS (AND EMPLOYEES) IN ITEMS ON THE AGENDA
Cllr McLaughlin for item 16/031(v) - personal interest.
16/027 APPROVE THE MINUTES OF THE ORDINARY MEETING OF THE COUNCIL HELD
ON 10th May 2016
Minutes were approved unanimously and signed by the Chair.
16/028 MATTERS ARISING FROM PREVIOUS MEETINGS
Standing Orders suspended.
INEOS SHALE PRESENTATION BY PETER REILLY & JOHN HUNTER including a question session for Councillors
Peter gave a brief outline of the company and the whole process from start to finish including investigative works and informed the meeting that it is strictly regulated and subject to planning approval.
INEOS do not hold the licences for Edwinstowe but do hold licences surrounding the village and Sherwood Forest. The company that does is called EGDON.
Urban areas and designated sites, such as Sherwood Forest cannot be drilled into. No works will take place before all seismic and other data are reviewed.
INEOS have offered to meet previously with Frack Free Notts and the offer still stands.
Questions were raised concerning: -
Copies of the PowerPoint presentation are available from the Parish Council office.
1924hrs - Standing Orders reinstated
Thanks to Peter and John
16/029 TO RECEIVE QUESTIONS FROM COUNCILLORS (20 MINUTES)
The grass verges have been cut but the grass is still long.
RESOLVED: - Clerk to enquire with NCC highways.
Ended - 1930hrs
16/030 TO RECEIVE AND CONSIDER REPORTS AND MINUTES OF ANY COMMITTEE, WORKING GROUP OR SUB-COMMITTEE
Available from Parish Council Office.
No meetings have taken place since the last Ordinary Meeting.
RESOLVED: - Clerk to arrange the following meetings
16/032 Correspondence(COPIES ARE AVAILABLE TO VIEW IN COUNCIL CHAMBERS)
16/033 ANY APPOINTMENTS TO COMMITTEES, WORKING GROUPS OR
SUB-COMMITTEES OR OTHER BODIES
16/034 FINANCIAL MATTERS (TO BE REFERRED TO THE FINANCE COMMITTEE, if necessary)
The budget statement had been circulated to all councillors prior to the meeting.
The allotment income crosses two year ends, so there will not be an accurate figure until March when the next rent is due.
RESOLVED: - To unanimously approve the financial statement.
16/035 CHEQUES/INVOICES FOR APPROVAL
|DATE||PAYEE||DESCRIPTION||AMOUNT inc VAT|
|13.05.2016||Swinton||Council Van Insurance Renewal||£456.56|
|20.05.2016||Grant Thornton||Audit Fee||£5,520.00|
|26.05.2016||Central Garage||Council Van MOT & Service||£294.69|
|26.05.2016||A Buckingham||Grave Digs||£500.00|
|26.05.2016||Trade UK Ltd||Plants/Materials||£184.51|
|26.05.2016||The Flower Room||Decoration for Queen's 90th Birthday Beacon||£50.00|
|26.05.2016||VHMC||Gas Charges to 10.05.2016||£171.00|
|26.05.2016||Ashfield Effluent Services||Empty Tank at Sherwood Pavillion||£248.10|
|26.05.2016||Glasdon UK Ltd||Dog Bin||£103.82|
|26.05.2016||Town & Country||Village Grass Cutting||£1,420.80|
|27.05.2016||Clarkson Building & Joinery||Village Hall Repairs||£325.00|
|08.06.2016||HM Revenue & Customs||May PAYE/NIC||£1,766.93|
|08.06.2016||Nottinghamshire County Council||May Pension||£1,825.71|
|08.06.2016||Nottinghamshire County Council||Post for Dog Bin on Lansbury Road||£96.00|
|08.06.2016||Trade UK Ltd||Hose & Strimmer Line||£44.00|
|April/May 2016||Staff||Wages & Salaries (5 x 2 wkly pd and 3 x 4 wkly pd)||£13,581.49|
|08.06.2016||A Buckingham||Grave Digs||£500.00|
|08.06.2016||Thoresby Estate||Land Licence||£50.00|
|08.06.2016||Tracey Robb||Hanging Baskets||£1,026.00|
We received two-thirds of the cost of the hanging baskets from local businesses.
Cllr Peck, as Chair of the Finance Committee, made the following statement concerning the invoice from Grant Thornton;
Our normal annual audit fee is £600+VAT, this year it is £4,600+VAT.
Last year (2013.14), two residents asked questions of the auditors, as they are allowed to do. The auditors can charge an additional fee if they feel the questions are worthy of an investigation. They invoiced the council and additional £600 which we challenged as they had not followed the proper procedure in their investigations. They subsequently dropped the additional charge.
This year (2014.15), the same two people, officers of a community association, have mounted a long standing campaign against the Parish Council - one was opposed to building the skate park and the other encouraged anarchists to attend and disrupt two Parish Council meetings.
The same two residents visited the Parish Council offices last year, with two activists from Keighley in Yorkshire, to go through our accounts for the year. Some of the questions they asked of the auditors could have been asked at any time during the year. They chose not to ask the questions directly, but lied to the auditors stating that we had refused to answer their questions.
In August 2015, the auditors were ready to sign off the audit but the two residents requested that they had not completed their investigations and asked for more time. Three weeks later they formally lodged their complaints.
The auditors can decide whether to investigate the questions raised and whether they are considered vexatious. They chose to investigate - of the 21 questions raised, there were only 2 or 3 trivial points raised, most of the questions were disregarded. Five of the requests by the residents were to declare the Parish Council unlawful. This has cost residents £5,520. This could happen every year.
Over the last few years, we have cut the council tax but it is unlikely that we will be able to continue with this.
These actions will cost tax payers as we will have to either put the precept up next year or not be able to everything we had planned to do.
It is not right that people can hide behind anonymity in such matters.
After a discussion, it was unanimously agreed to challenge the invoice - only pay the standard audit fee, write to the government minister and civil servants and make a formal complaint to the auditors.
The possibility of writing to the financial ombudsman was also discussed - Clerk to investigate
RESOLVED: - To pay the standard audit fee and write letters as described. It was also agreed to write to the two residents to give them the opportunity to explain why they did it.
With the exception of the Grant Thornton invoice above, cheques were approved unanimously.
16/036 GRANT APPLICATIONS
16/037 REPORTS FROM COUNTY AND DISTRICT COUNCILLORS
(VERBAL REPORT AT MEETING; COPY OF REPORT TO CLERK)
N&S Homes are in the process of building new homes in the district.
There are big changes in planning regulations and it will be increasingly difficult to turn down plans. Must be clear and have planning reasons for objections.
Parking outside King Edwin Primary School - C/Cllr Peck recently visited the site and no-one was parked on the zig-zag lines. The situation will continue to be monitored.
The High Street is still scheduled to be resurfaced in September - but there is still the possibility that it might be delayed.
Agreement has been reached with the owners of the Fun Park about its relocation but unsure whether documentation has been signed yet. The majority of the parking will be on Naishes Field.
NCC has put in £200k to the Robin Hood Line project so far - towards the feasibility study. For it to go ahead, there needs to be considerable money from the government.
Cllr McLaughlin asked if the traffic lights at the top of West Lane and at the High Street crossroads where synchronised.
RESOLVED: - Clerk to check with Highways
Cllr Brown asked about the recent reports of Romanians living in the forest. Enquiries had been made with Izi and the police - both were unaware of the matter. Cllr Peck said these had been proved to be false rumours.
Cllr McLaughlin asked about the holly bush at the entrance to Newbery Close. The tree is in the school grounds so N&S Homes will not cut it back. It is a long-standing problem that the school is not prepared to act on. If residents wish to cut it, they will have to dispose of the cutting themselves.
PUBLIC PARTICIPATION - commenced 2045hrs
How will the residents be informed when the new visitor centre plans are available to view?
A notice will be put in the noticeboards and on our website.
RSPB have previously said that there will be 24hr security on the new site, however it has now been said that it there will only be security whilst the new centre is being built.
RESOLVED: - Clerk to ask Ross at RSPB
Thanks were expressed to the council for hearing both sides of the fracking issue. The offer of a meeting with INEOS will be taken up by FrackFree Notts.
The new sign stating 'no ball games' for Fourth Avenue play area was questioned as there is a basketball net on site.
This is on the old site and the responsibility of CISWO.
A resident was disappointed that so few councillors had attended the presentation by Harworth Estates at the Annual Parish Meeting.
Six had attended, those that hadn't has genuine reasons for not attending. The Annual Parish Meeting is not a council event and councillors attend as residents.
A question was raised concerning building outside the village envelope.
The Chair will enquire and write to the resident.
1. Application No: 16/00683/FUL
Applicant: Mr Stirland
Proposal: Householder application to remove asbestos garage and replace with new log cabin style timber garage using the existing garage area.
Site Address: 14 Rufford Road, Edwinstowe, Notts
EPC DECISION: Object to proposal. The proposal is outside the original footprint.
1. Application No: 16/00443/FUL
Applicant: Mr & Mrs Turner
Proposal: Householder application for erection of single storey side extension.
Site Address: 69 High Street, Edwinstowe, Notts
(APPLICATION FOR TREE WORKS: works to trees subject to a TPO and/or notification of proposed works to trees in conservation areas)
1. Application No: 16/00623/TWCA
Site Address: Sherwood Forest Art & Craft Centre, Forest Corner, Edwinstowe, Notts
16/039 DATE OF NEXT MEETING: Tuesday 12th July 2016 - START TIME 7.15pm
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