Draft Minutes of the Ordinary Meeting of the Council held on Tuesday 14 January 2020 at 7pm in the Council Chamber, Village Hall, Edwinstowe.
Present: Cllrs Ayre, Brooks, Brown, Murphy, Peacock, J Peck, Rogers and Troop. Cllr K Peck arrived at 8.05pm.
19/113 WELCOME BY CHAIRMAN INCLUDING ANY ANNOUNCEMENTS
The Chair opened the meeting and welcomed all present. Chair would like to raise an agenda item in next month’s meeting regarding the Constitution and number of meetings.
19/114 RECEIVE ANY APOLOGIES AND REASONS FOR ABSENCE
Apologies received Cllrs Carlton, Freeman and K Peck.
19/115 DISCLOSURES OF INTERESTS BY MEMBERS (AND EMPLOYEES) IN ITEMS ON THE AGENDA
Cllr Murphy item I. Allotments
19/116 TO APPROVE THE MINUTES OF THE EXTRAORDINARY MEETING OF THE COUNCIL HELD
ON 10th DECEMBER 2019
Cllr Murphy would like the query regarding the PHS Village Hall payment added into the previous minutes.
Cllr Peacock reported that he had contacted the Chair to give his apologies for December’s meeting and would like the apologies to appear in the December minutes.
Clerk stated that it was understood that apologies should be given to the clerk and not other Councillors.
Cllr Brown asked why apologies could not have been given by ringing the office as the Clerk would have been present to take the call.
The Parish Council agreed to include in the Policy that apologies can be given to other Councillors as a last minute option in extenuating circumstances. The meeting will decide, as usual if those apologies are acceptable.
19/117 MATTERS ARISING FROM PREVIOUS MEETINGS
19/118 TO RECEIVE QUESTIONS FROM COUNCILLORS (10 MINUTES)
Cllr Ayre mentioned that Christmas Lights from the Cherry Tree need removing from outside Abbey Road Community Centre, before tree work takes place. Clerk to ask Amenity Supervisor to progress.
Cllr J Peck asked about Market Stall storage situation.
19/119 TO RECEIVE AND CONSIDER REPORTS AND MINUTES OF ANY COMMITTEE, WORKING GROUP OR SUB-COMMITTEE
19/121 Correspondence (COPIES ARE AVAILABLE TO VIEW IN COUNCIL CHAMBERS)
Chair read a letter from a nine year old resident regarding the new Vape Shop. Whilst it was agreed that there was not anything the Parish Council could do, the Chair has replied to the letter and will pass on this issue to the Parish Councils District Councillors.
Cllr Rogers reported that there is evidence that vaping could be more harmful than cigarettes and it would be very hypercritical to close the shop when we have the pub opposite which sells alcohol another harmful substance.
19/122 FINANCIAL MATTERS (TO BE REFERRED TO THE FINANCE COMMITTEE, if necessary)
Chair reported that the Clerk had visited a NatWest Branch but was unable to close the account as he is not a registered signatory. Chair also made the Council aware that many key signatories have since passed away. Chair to visit a Nat West branch with Cllr Ayre to close the account.
Chair has sent letters to Phil Ward regarding revenue due from NSDC and Carolyn Pinder to request S1016 money to be paid into the account.
Cllr Murphy requested that a review at Boy Lane Allotments regarding allotment pricing be made to cover new fencing and grass mowing.
Cllr J Peck proposed to move standing orders as the Parish Council has once again extended over two hours with the Ordinary Meeting.
19/123 INVOICES FOR APPROVAL
|DATE||PAYEE||DESCRIPTION||AMOUNT inc VAT|
|06.12.2019||Councillor||Imbursement for purchases||£43.50|
|09.12.2019||Flower Room||Plants High Street||£99.73|
|09.12.2019||Mansfield Locksmiths||Village Hall Lock replacement||£194.00|
|11.12.2019||Trade UK||Timber, screws||£66.79|
|11.12.2019||Bilsthorpe Heritage||Thoresby Memorial Opening event||£100.00|
|07.01.2020||Chip Hosting||Hosting Renewal||£25.00|
|07.01.2019||North Notts First Responders||First Aid Christmas Event||£150.00|
Cllr Murphy raised issue that the Village Hall Management Committee should pay to replace the lock on the front door which had not been replaced long previously.
Chair believes door would be classed as part of the fabric of the building and would be a Parish Council responsibility.
Cllr Ayre reported that the Local First Responders should be used for the next Christmas Event.
19/124 DIRECT DEBITS FOR APPROVAL
|DATE||PAYEE||DESCRIPTION||AMOUNT inc VAT|
|02.12.2019||NSDC||East Lane Car Park||£57.00|
|02.12.2019||NSDC||West Lane Car Park||£49.00|
|02.12.2019||NSDC||Mansfield Road Car Park||£68.00|
|04.12.2019||UK Fuels||Petrol / Diesel||£60.93|
|17.12.2019||Central Garage||Power Steering / Handbrake||£713.26|
|23.12.2019||Personnel Management||Retained Services||£120.00|
|02.01.2020||NSDC||East Lane Car Park||£57.00|
|02.01.2020||NSDC||West Lane Car Park||£49.00|
|02.01.2020||NSDC||Mansfield Road Car Park||£68.00|
|DATE||DESCRIPTION||AMOUNT inc VAT|
|09.12.2019||Cemetery Garden of Rest||£460.00|
|03.01.2020||Cemetery Bird Box||£100.00|
|Total||Cemetery – Memorials||£650.00|
|Total||Cemetery – Garden of Rest||£460.00|
|Total||Memorial Bird Box||£100.00|
19/126 REPORTS FROM COUNTY AND DISTRICT COUNCILLORS
(VERBAL REPORT AT MEETING; BULLET POINTS TO CLERK)
County Councillor J Peck reported that he had taken up a matter regarding the one way signage outside Woodhead’s. NCC Highways provisional budget has been agreed. A request for Edwinstowe to re-surface Church Street has been approved. West lane to East lane to be resurfaced which will include work to verges. A request for Boy Lane to be resurfaced was not successful. Merryweather Close will be resurfaced on the 10th March subject to weather. Highways Cannot keep up with Pot Holes repairs. Cllr Peck will respond to every pot hole that he sees.
District Councillor Brown reported that a Housing management review is to take place with Newark and Sherwood Homes coming in house. Mansfield Crematorium rates are set to increase. Community Speed watch need volunteers to operate within Edwinstowe and will be publicised. CQC at Kings Mill Hospital with biannual review, Parish and Town Initiative Fund will be open from April, not many applications thus far. Reported increased fly tipping in the area.
Cllr Peacock reported Maythorpe Grove trees have been pollard. NS Homes will be drawing up a scheme to improve First Avenue parking on grass. Regarding CCTV camera has been up three months and NSDC not spent any of the ten thousand on what is to be a redeployable camera. If they want a permanent camera will need to erect another post in a Conservation area which will be difficult. There will be a Homes and communities meeting next week, on the agenda will be a recommendation to review all CCTV to include a cost / benefit analysis. Requested to speak to NSDC regarding business rates which seem high. Attended a Destination Management Committee Meeting which will report back on. Meeting with Planners regarding Thoresby Development second phase and additional access points issues will be raised with Barret Homes. Solar Farm scheme in place for planting screening will be done in this planting period.
District Councillor Carlton reported that he had recently held discussions with Inspector Heather Sutton and PC Palmer, over recent issues in and around Edwinstowe and the wider ward, relating to vehicle thefts/stealing from vans/speeding/fly-tipping/drug misuse and ASB, whilst lobbying for greater resources for the area. Extra additional patrols have been promised, and already started and this will include an unmarked car patrol. I have provided a link to Notts Police website for further details on Crime Prevention Methods. www.nottinghamshire.police.uk/advice/prevention
Again from discussions with PC Palmer, Notts Police will be very shortly conducting a specific day of action, which will be multi agency (Fire and Rescue, Via etc.) in relation to speeding and other motoring offences. A date hasn’t been released for reasons, but this will be targeted in multiple locations, warning/educating roads users of the dangers of speeding, and other vehicle related issues like road tax, insurance, vehicle worthiness etc. Naturally it may also catch some in the act.
Multiple fly tips including Swinecote Road, Mill Lane, Mansfield Road have been reported and actioned for investigation and clean up.
Following on the last Parish Planning Committee I have called in planning application 19/02159/FUL.
I have ordered a quantity of stickers for recycling bins, as well as leaflets and begun discussions over enhancing our recycling provision in the village, which once furthered I will bring back to the Chair of the Environment Committee.
19/127 PUBLIC PARTICIPATION - STANDING ORDERS WILL BE SUSPENDED
FOR THE DURATION OF THIS SECTION. PLEASE REFER TO GUIDANCE PROVIDED (ALSO AVAILABLE ON THE PARISH COUNCIL WEBSITE) - 15 MINS
19/128 DATE OF NEXT MEETING: 11th February 2020 AT 7.00 PM
Meeting ended at: 9.30pm.
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