Draft Minutes of the Ordinary Meeting of the Council held on Tuesday 13 September 2016 at 7.00 pm in the Council Chamber, Village Hall, Edwinstowe. The Planning Meeting preceded the Ordinary Meeting.
Planning Meeting and Ordinary Meeting - Cllrs Brown, Peacock, J Peck, K Peck, Starbrook, Tattersall and Troop
Ordinary Meeting - Cllrs Ayre, Brooks and McLaughlin (arrived at 1930hrs)
Apologies: Cllr Benson, ill health
Planning Meeting - Chaired by Cllr Tattersall - 1 resident indicated they were recording the meeting
No objections had been raised for any of the applications being considered. All applications were approved unanimously - see planning section below.
Planning meeting closed at 1845hrs
16/057 WELCOME BY CHAIRMAN INCLUDING ANY ANNOUNCEMENTS
The Chair opened the meeting and welcomed all present.
16/058 RECEIVE ANY APOLOGIES AND REASONS FOR ABSENCE
Reasons were approved unanimously.
16/059 DISCLOSURES OF INTERESTS BY MEMBERS (AND EMPLOYEES) IN ITEMS ON THE AGENDA
16/060 APPROVE THE MINUTES OF THE ORDINARY MEETING OF THE COUNCIL HELD
ON 12th July 2016
Minutes were approved unanimously and signed by the Chair
16/061 MATTERS ARISING FROM PREVIOUS MEETINGS
16/062 TO RECEIVE QUESTIONS FROM COUNCILLORS (10 MINUTES)
Cllr Starbrook reported the poor condition of the pavement on Lansbury Road.
RESOLVED: - Clerk to report to Highways
Cllr Tattersall reported litter along Rufford Road from the Robin Hood pub to the old Police House.
RESOLVED: - Clerk to speak to amenity workers
Cllr Brown asked about the rumour circulating the village concerning the Abbey Road garage site. D/Cllr Brooks to report in minute reference 16/070.
Cllr Brown asked about the rumour that St Mary's School would be closing. C/Cllr Peck replied (through the Chair) that Harworth Estates are obliged to set aside land for a new school within the proposed development of the colliery site. NCC has a legal responsibility to ensure there is a primary school place for every child in Nottinghamshire. There are no plans to close St Mary's school; the building may need refurbishing as the life span for that style of school is 40 years and it was built in the 1970s.
Cllr Peacock asked when the village would be weeded by NCC.
RESOLVED: - Clerk to chase
Cllr Peacock asked about Fourth Avenue play area and the Welfare site. Agenda item 16/064 (iv)
Cllr Ayre reported residents of rented properties have installed parking spaces without having the kerb dropped and are using bits of wood and ramps to access their properties.
RESOLVED: - Cllr Ayre to pass details to D/Cllr Brooks to follow up
Cllr J Peck reported that the High Street, the garden by the public toilets and the War Memorial Garden are looking better each year with the floral displays, banners, flags, trail boards and painted street furniture. Thank you to the staff team and for those businesses that contribute each year.
16/063 TO RECEIVE AND CONSIDER REPORTS AND MINUTES OF ANY COMMITTEE, WORKING GROUP OR SUB-COMMITTEE
Available from Parish Council Office.
16/065 Correspondence(COPIES ARE AVAILABLE TO VIEW IN COUNCIL CHAMBERS)
16/066 ANY APPOINTMENTS TO COMMITTEES, WORKING GROUPS OR
SUB-COMMITTEES OR OTHER BODIES
16/067 FINANCIAL MATTERS (TO BE REFERRED TO THE FINANCE COMMITTEE, if necessary)
16/068 CHEQUES/INVOICES FOR APPROVAL
|DATE||PAYEE||DESCRIPTION||AMOUNT inc VAT|
|12.07.2016||A Buckingham||Grave Dig||£275.00|
|18.07.2016||Ashfield Effluent Services||Empty Septic Tank at Sherwood Pavillion||£320.10|
|19.07.2016||HMRC||PAYE/NIC Month 4||£1,109.55|
|19.07.2016||NCC||Pension Month 4||£1,185.12|
|19.07.2016||A Buckingham||Grave Dig||£250.00|
|19.07.2016||Town & Country||Village Grass Cutting||£1,420.80|
|19.07.2016||Central Garage||Tyres for Van||£122.42|
|28.07.2016||Town & Country||Installation of Signs (& materials) at Play Areas||£252.00|
|09.08.2016||Jason Wilson Culinary Delights||Catering for Reception for French Visitors||£238.50|
|09.08.2016||VHMC||Gas Charges to 8.8.16||£56.65|
|09.08.2016||Pet's Paradise||Compost & Plant Food||£24.50|
|09.08.2016||Konica Minolta||Copier Charges||£40.15|
|09.08.2016||Central Garage||Van Repair||£120.39|
|11.08.2016||Central Garage||Van Repair||£290.44|
|12.08.2016||Cables Electrical||Alarm System Service||£82.80|
|16.08.2016||Andrew Logan Joinery||Skatepark Repairs||£1,297.47|
|18.08.2016||Severn Trent||Allotment Water Charges||£140.37|
|18.08.2016||AC Brooks||Cuprinol/Brushes for Skatepark||£46.87|
|18.08.2016||Trade UK Account||Materials||£70.43|
|23.08.2016||A Buckingham||Grave Dig||£250.00|
|30.08.2016||Town & Country||Village Grass Cutting||£2,257.20|
|01.09.2016||NSDC||Car Park Electricity Charges 1/1/16 - 19/2/16||£210.91|
|05.09.2016||HMRC||PAYE/NIC Month 5||£1,210.85|
|05.09.2016||NCC||Pension Month 5||£1,181.54|
|05.09.2016||Konica Minolta||Photocopier Charges||£100.37|
|06.09.2016||Severn Trent Water||Public Conveniences Water Charges||£139.50|
The cheques excluding those for AC Brooks and Pet's Paradise were approved unanimously.
Cllr Brown proposed approving the remaining cheques, seconded by Cllr K Peck approved by all councillors (excluding Cllrs Brooks and Starbrook)
Cllr Peacock queried the payment to N&SDC for car park electricity.
RESOLVED: - Clerk to calculate annual charges
16/069 GRANT APPLICATIONS
RESOLVED: - Put the closing date for receiving grant applications on website.
16/070 REPORTS FROM COUNTY AND DISTRICT COUNCILLORS
(VERBAL REPORT AT MEETING; COPY OF REPORT TO CLERK)
D/Cllr Peacock stressed the importance of the N&SDC Plan Review preferred approach strategy and the October consultation event for Edwinstowe residents. There is a meeting for Parish Councillors with Matthew Norton, Business Manager Planning Policy to look at the implications.
D/Cllr Brooks informed the meeting that she sits on the planning committee at N&SDC. Presentations are given regularly with developers and architects to give more information. These are purely fact finding meetings, no decisions are made.
The conservation officer is due to visit Edwinstowe High Street to look at conservation concerns.
RESOLVED: - Circulate details to all councillors.
N&S Homes have to provide 335 extra social houses across the district and they have a 3-5 year plan starting in April 2017. Any plans will have to go through rigorous background checks, feasibility studies and the planning process.
N&S plan to build on land they already own, to reduce costs. Abbey Road garages have been identified as a possible site.
C/Cllr Peck reported the High Street, including Church Street, Mansfield Road and Ollerton Road crossroads resurfacing work is due to take place at the end of September/early October. There will be some inconvenience to residents.
Cllr Tattersall congratulated C/Cllr Peck for his perseverance with getting the High Street resurfaced.
Robin Hood Line - C/Cllr Peck continues to chase the progress but it has gone very quiet. NCC have invested £200k in the feasibility study, no other funding has been received.
A letter has been received from residents of Mill Lane raising their concerns about the proposed developments in the village. The points raised are valid and are issues that the Parish Council already consider however; it was unanimously agreed to write to the schools and surgery to get a definitive answer concerning capacity.
RESOLVED: - Clerk to send letters to schools and surgery and to contact Mill Lane residents.
1. Application No: 16/01246
Applicant: Mr Oakey
Proposal: Householder application for single storey extension to form new utility room and kitchen.
Site Address: 10 Greenwood Avenue, Edwinstowe, Notts
EPC DECISION: Support Proposal
2. Application No: 16/01310/ADV
Applicant: Everards Brewery
Proposal: Erection of replacement illuminated and non illuminated signs to the exterior of the building
Site Address: Royal Oak Inn, High Street, Edwinstowe, Notts
EPC DECISION: Support Proposal. Materials, colours & lighting fixtures should conform to conservation area rules
3. Application No: 16/01315/FUL
Applicant: Everards Brewery
Proposal: Replacement of obscured glazing to High Street & Ollerton Road elevations with clear glass panels, new kitchen extract flue, new resin bonded gravel finish to patio areas fronting roadside elevations, proposed oak horizontal cladding to various elevations
Site Address: Royal Oak Inn, High Street, Edwinstowe, Notts
EPC DECISION: Support Proposal. The windows/frames & cladding, both style & colour, should be in keeping with conservation area rules. The car park is in a dangerous condition and needs resurfacing.
PLANNING OTHER - NOTICE OF APPEAL
1. Application No: 16/00390/FUL
Appeal Ref No: APP/B3030/W/16/3154731
Appellant: Mrs J Whittle
Proposal: Proposed dormer bungalow
Site Address: 51 Lansbury Road, Edwinstowe, Notts
APPLICATION FOR TREE WORKS: TREES SUBJECT TO A TPO AND/OR NOTIFICATION OF PROPOSED WORKS TO TREES IN CONSERVATION AREAS
1. Application No: 16/01333/TWCA
Address: Linden Court, West Lane, Edwinstowe, Notts
2. Application No: 16/01330
Address: St Mary's Church, Church Street, Edwinstowe, Notts
16/072 PUBLIC PARTICIPATION - STANDING ORDERS WILL BE SUSPENDED
FOR THE DURATION OF THIS SECTION. PLEASE REFER TO GUIDANCE PROVIDED (ALSO AVAILABLE ON THE PARISH COUNCIL WEBSITE) - 15 MINS
Before standing orders were lifted, the Chair reminded the meeting of the rules of Public Question Time. Accepted unanimously
Standing Orders suspended at 2044hrs
Resident has spoken to Stuart at Harworth Estates about the winding wheels. Stuart would like to inform the council of his proposed intentions.
RESOLVED: Clerk to contact Stuart
A resident questioned the Chair about her role as a District Councillor when sitting on the district council planning committee
A resident requested the number of the proposed 335 supported houses that N&S Homes were going to be building Edwinstowe over the next 3-5 years; and whether there was a percentage allocated to Edwinstowe.
A resident asked how many sites N&S Homes owned in Edwinstowe.
RESOLVED: Written response requested by Mr Hoult and Mr Brown of Robin Hood Avenue. Chair to send letters
A resident reported that the junction of Church Street and Forest Corner was covered in weeds, leaves and litter.
RESOLVED: Clerk to speak to David
A resident reported the approach to the cemetery was looking untidy.
RESOLVED: Clerk to speak to David/Paul
A resident asked the progress of getting the spikes on the top of the gate of Fourth Avenue play area cut off.
RESOLVED: Clerk to speak to contractor
A resident asked who received the income for the advertising on the Bowling Green fence.
Answer: The Bowls Club
2056hrs Standing Orders reinstated
16/073 DATE OF NEXT MEETING: Tuesday 11th OCTOBER 2016 - noted
Meeting closed 2057hrs
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