Draft Minutes of the Ordinary Meeting of the Council held on Tuesday 13 November 2018 at 7pm in the Council Chamber, Village Hall, Edwinstowe.
Present: Cllrs Ayre, Brooks, Brown, Peacock, J Peck, K Peck, Starbrook, Tattersall, Troop
Apologies: Cllr McLaughlin – prior commitments
18/100 WELCOME BY CHAIRMAN INCLUDING ANY ANNOUNCEMENTS
The Chair opened the meeting, welcomed all present, asked if anyone was recording and made the following announcement about the Village Remembrance Day Parade.
‘The amount of people attending in both the Church and the War Memorial was amazing. There was a bit of a mix up in seating in the Church but I have had an explanation for this and I think all officiating at the church were somewhat phased by the sheer numbers of people there.’
The Chair congratulated the British Legion on this year’s parade.
The Chair read an open later from Mark Spencer MP about Remembrance Day displays around the Sherwood district.
18/101 RECEIVE ANY APOLOGIES AND REASONS FOR ABSENCE
Reasons were approved unanimously.
18/102 DISCLOSURES OF INTERESTS BY MEMBERS (AND EMPLOYEES) IN ITEMS ON THE AGENDA
Cllr Brown – 18/106(iii), Allotment Meeting.
18/103 TO APPROVE THE MINUTES OF THE EXTRAORDINARY MEETING OF THE COUNCIL HELD
ON 11th SEPTEMBER 2018
Minutes were approved unanimously and signed by the Chair.
18/104 MATTERS ARISING FROM PREVIOUS MEETINGS
18/105 TO RECEIVE QUESTIONS FROM COUNCILLORS (10 MINUTES)
Cllr Troop reported the issues with the crossing on Swinecote Road. The crossing is dark and vehicles are approaching it too fast. This has been reported to C/Cllr Peck to investigate.
Cllr Brown reported speeding vehicles on Rufford Road and Ollerton Road.
Cllr Brown asked a question concerning a staffing matter.
18/106 TO RECEIVE AND CONSIDER REPORTS AND MINUTES OF ANY COMMITTEE, WORKING GROUP OR SUB-COMMITTEE
18/108 Correspondence(COPIES ARE AVAILABLE TO VIEW IN COUNCIL CHAMBERS)
18/109 ANY APPOINTMENTS TO COMMITTEES, WORKING GROUPS OR
SUB-COMMITTEES OR OTHER BODIES
18/110 FINANCIAL MATTERS (TO BE REFERRED TO THE FINANCE COMMITTEE, if necessary)
Clerk to arrange finance meeting for December.
18/111 CHEQUES/INVOICES FOR APPROVAL
|DATE||PAYEE||DESCRIPTION||AMOUNT inc VAT|
|07.09.2018||Water Plus||Water Charges – Public Conveniences||£133.98|
|23.10.2018||Phs Group (inv)||Air Freshener/Sanitary Disposal||£941.90|
|23.10.2018||Royal British Legion (inv)||Remembrance Day Wreaths||£85.00|
|29.10.2018||JKE Web Design (inv)||Village Magazine Graphic Design||£500.00|
|31.10.2018||Town & Country Grounds Ltd (inv)||Village Grass Cutting||£2,227.20|
|05.11.2018||Viking (inv)||Copier Paper||£21.47|
|06.11.2018||Trade UK (inv)||Miscellaneous Supplies||£53.21|
|29.11.2018||Pet’s Paradise (inv)||Selection Boxes for Christmas Event||£216.00|
|29.11.2018||Location Audio (inv)||Marquee & Sound System for Christmas Event||£575.00|
|29.11.2018||Sherwood Forest Brass (inv)||Christmas Event Fee||£80.00|
|29.11.2018||Blidworth Welfare Band (inv)||Christmas Event Fee||£50.00|
|29.11.2018||Dukeries Singers (inv)||Christmas Event Fee||£80.00|
|29.11.2018||Major Oak Pop Choir (inv)||Christmas Event Fee||£100.00|
|29.11.2018||M Godber (inv)||Christmas Event Fee||£180.00|
|07.11.2018||Halo Plumbing (inv)||Repair to Village Hall Boiler||£167.54|
|03.11.2018||Waterplus Limited (inv)||Allotment Water (estimated)||£360.32|
|08.11.2018||Ultimate Print (inv)||Magazine Printing||£1,000.00|
Waterplus cheque – this is an estimated bill. A meter reading has been sent and a new invoice will be issued.
British Legion – the Parish Council is reimbursed for the wreaths by councillors.
Cheques were approved and signed by the Chair.
18/112 GRANT APPLICATIONS
18/113 REPORTS FROM COUNTY AND DISTRICT COUNCILLORS
(VERBAL REPORT AT MEETING; COPY OF REPORT TO CLERK)
D/Cllr Peacock reported that the Leisure and Environment Committee have agreed to provide a swimming pool at Dukeries Leisure Centre – the old one closed last year.
The renovations works at the old toilet block on forest corner has started and the new toilet block and renovations at the Craft Centre will be completed by Spring 2019.
Health surveys need to be returned by the end of November.
D/Cllr Brooks has been attending extra planning committee meetings and has been working on behalf of individual residents.
It has been six months since C/Cllr Peck requested the 30mph speed limit be move further along Swinecote Road so he has chased this up and received an acknowledgment.
There is an increase in vehicles parking on the verges of Swinecote Road – C/Cllr Peck has reported this to NCC who have visited the site. More signs will be displayed and the Enforcement Officer will visit.
The draft highways capital plan has been written – nothing for Edwinstowe is in the draft plan yet. There is still some funding to be awarded and the final plan is scheduled for March 2019.
Local Government Reorganisation – NCC have 5 options to be considered ranging from making no changes to dividing Nottinghamshire into two areas either east/west or north/south.
The final decision will be made next May.
18/114 PUBLIC PARTICIPATION - STANDING ORDERS WILL BE SUSPENDED
FOR THE DURATION OF THIS SECTION. PLEASE REFER TO GUIDANCE PROVIDED (ALSO AVAILABLE ON THE PARISH COUNCIL WEBSITE) - 15 MINS
A resident requested an email that had been sent concerning recent crime in the village be read to the meeting. The Chair read the email.
With permission from the Chair a discussion took place concerning Neighbourhood Watch, Safer Neighbourhood Meetings and monthly Beat Surgeries.
NottsWatch is an organisation that provides support to residents to set up a group.
A resident asked if the magazine could contain a letters page.
A resident reported that they had spoken to our PCSO today who informed him that only 30 residents had signed up to the NottsAlert scheme – most people rely on FaceBook for information which is not always reliable.
A resident requested the 30mph speed limit on Rufford Road (from the crossroads) be extended onto Rufford Road as it currently starts at the bus stop.
2038hrs Standing Orders reinstated
18/116 DATE OF NEXT MEETING: TUESDAY 11th DECEMBER 2018 (if required), TUESDAY 8th JANUARY 2019.
Meeting closed 2040hrs
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