Draft Minutes of the Ordinary Meeting of the Council held on 13 March 2012 in the Council Chamber, Village Hall, Edwinstowe
Present: Cllrs Tattersall, Brooks, Benson, Cocking, Boughey, J Peck, K Peck and Starbrook
Apologies: Cllrs George and Ayre - prior commitments
No apologies received from Cllr Freeman at the meeting, apologies received later (family illness)
11/149 WELCOME BY CHAIRMAN INCLUDING ANY ANNOUNCEMENTS
11/150 RECEIVE ANY APOLOGIES AND REASONS FOR ABSENCE
Apologies were approved and noted.
11/151 DISCLOSURES OF INTERESTS BY MEMBERS (AND EMPLOYEES) IN ITEMS ON THE AGENDA
11/152 TO APPROVE THE MINUTES OF THE ORDINARY MEETING OF THE COUNCIL HELD
ON 14th February 2012
Minutes were approved and signed as accurate.
11/153 MATTERS ARISING FROM LAST MEETING
11/154 TO RECEIVE QUESTIONS AND PETITIONS FROM MEMBERS OF THE PUBLIC (20 MINUTES)
11/155 TO RECEIVE QUESTIONS FROM COUNCILLORS (20 MINUTES) - commenced 1925hrs
Cllr Boughey has received complaints concerning the overgrown hedge on West Lane opposite Locks Butchers. Agreed Clerk to send letter when correct address identified
Cllr J Peck reported that a Safer Neighbourhood Meeting had taken place the previous week (Tuesday 6th March) without the presence of Parish and District Councillors as they had not been informed or invited. This causes great concern as representations from both official bodies should be present. It was agreed unanimously to send a letter to Karen White at N&SDC - Clerk to write letter
The three targets agreed at the Safer Neighbourhood meeting were:
Cllr Tattersall reported problems with serious littering at the Conservation Area. The previous Monday over 70 bottles and cans, carrier bags and litter had been left. The police have been alerted and are aware. Residents MUST report incidents when they are occurring.
11/156 TO RECEIVE AND CONSIDER REPORTS AND MINUTES OF ANY COMMITTEE,
WORKING GROUP OR SUB-COMMITTEE
Cllr Cocking attended a road show by Newark and Sherwood Homes recently where tenants were given an update on the changes happening to the service and the possible effects. Residents have previously informed the Parish Council that they are extremely satisfied with the current arrangements.
Cemetery Working Group
A complaint has been received concerning the compost heap on the top right of the cemetery. It was agreed to fence the area off.
A request has been received for a memorial plaque for plot 258. This is a burial plot and has recently had some ashes scattered on it. The plot already has a large memorial on it and the relatives would like to place a smaller memorial in front. This request is against council policy especially with regard to grounds maintenance. The meeting refused the application, but agreed to consider any alternative suggestions. Clerk to send letter
The end of the financial year is 31st March and latest predictions are that we will have a better balance at the end of the year that first anticipated. This means we will be able to increase the general reserves by approximately £10k to £20k. General reserves should be approx 6 months of the precept.
The Parish Council are investigating the potential of taking over the 3 village car parks from N&SDC. There would not be a large increase in the cost as we currently pay 100% of the rates for East/West Lane car parks and 50% for Mansfield Road. The Parish Council would guarantee no car park charges in the future (where possible). N&SDC are very interested in the proposal and would provide appropriate signage stating the car parks ownership. The meeting approved the takeover in principle subject to negotiations and final agreement.
We are also looking at various areas which lead into the village for possible sites for trees e.g. Ollerton Road, Mansfield Road etc. Edwinstowe is the gateway to Sherwood Forest and an important area of tourism therefore it is important to improve the area.
11/158 Correspondence(COPIES ARE AVAILABLE TO VIEW IN COUNCIL CHAMBERS)
Bassetlaw, Newark & Sherwood Community Safety Partnership Agenda Parish/District Community Safety Liaison Group. Kelham Hall Wednesday 23rd May 2012 6.30pm Noted
Newark & Sherwood District Council Training on Revised Ethical Framework. Wednesday 21st March 2012 10am Kelham Hall Noted
Nottingham City Council Nottinghamshire & Nottingham Waste Core Strategy. Notice of Formal Representation Period on Proposed Submission Document 5th March - 30th April 2012 Noted
11/159 ANY APPOINTMENTS TO COMMITTEES, WORKING GROUPS OR SUB-COMMITTEES OR
11/160 FINANCIAL MATTERS (TO BE REFERRED TO THE FINANCE COMMITTEE, if necessary)
11/161 CHEQUES/INVOICES FOR APPROVAL
|DATE||PAYEE||DESCRIPTION||AMOUNT inc VAT|
|20.02.2012||N&SDC||Temporary Event Notice||£21.00|
|29.02.2012||Sherwood Marquees||Trestle Table Hire Deposit||£33.60|
|01.03.2012||Glasdons||X2 Litter Bins||£94.48|
|01.03.2012||Carol Hill||Annual Web Design||£1,000.00|
|01.03.2012||British Gas||Heating Service Contract||£308.26|
|01.03.2012||Notts Fire & Rescue||Fire Extinguisher Service||£12.00|
|01.03.2012||Severn Trent Water||Public WC||£67.50|
|01.03.2012||NCC County Supplies||Speed Sign||£31.20|
|01.03.2012||Village Hall MC||Gas Donation||£412.99|
|01.03.2012||J Liu||Jubilee Bunting||£117.00|
Cheques approved and signed.
11/162 GRANT APPLICATIONS
11/163 PLANNING MATTERS March/April 2012
Plans for the development to the rear of the Jug and Glass have been refused however; Cllr J Peck has arranged a site meeting with the N&SDC Planning Officer and the Architect to agree an alternative scheme for resubmission.
All plans have been considered by the Planning Committee prior to the Ordinary Meeting and have been approved.
1. Application No: 11/01734/ADV
Applicant: Miss Michelle Stephens
Proposal: Advertisement Fascia Boards
Site Address: Maid Marion's Hair & Beauty
DECISION: APPROVED BY N&SCD
1. Application No: 12/00170/FUL
Applicant: Mr B Hawkins
Proposal: Erection of a Detached Garden Room
Site Address: 22 Normanton Close
EPC DECISION: APPROVE APPLICATION
2. Application No: 12/00182/FUL
Applicant: Mr & Mrs Beardsmore
Proposal: Construction of a Bay Window to Front Elevation
Site Address: 90 Henton Road
EPC DECISION: APPROVE APPLICATION
3. Application No: 12/00142/FUL
Applicant: BT (Mr S Eccles)
Proposal: Installation of Aluminium Weather Louvre's
Site Address: Telephone Exchange High Street
EPC DECISION: APPROVE APPLICATION
1. Proposed restoration of Welbeck Colliery Spoil Tip
Applicant: Uk Coal
Site Address: Welbeck Colliery, Meden Vale
2. Application for a Minor Variation to a Premises Licence
Applicant: Hubbards LLP
Site Address: Dukeries Lodge
11/164 REPORTS FROM COUNTY AND DISTRICT COUNCILLORS
(VERBAL REPORT AT MEETING; COPY OF REPORT TO CLERK)
Both John Peck and Celia Brooks continue to do work on behalf of individual residents including contacts with Newark and Sherwood Homes where necessary. Both Councillors continue to attend training, this month on the Localism Act and Commissioning.
They had a ward walk and meeting with Andy Statham, the senior Newark and Sherwood Council officer with responsibility for Edwinstowe. The priorities identified and discussed within his remit were:
The March Newark and Sherwood Council meeting was chiefly concerned with setting the budget for next year. There was also a decision to change the style of working of the Council from a Cabinet system to a Committee system. This will be operational from May 2013 when the detail of the exact structure of the Council will have been debated and adopted.
11/165 DATE OF NEXT MEETING: THURSDAY 12 April 2012
Meeting closed at 2015hrs
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