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Meeting Minutes June 2017

Draft Minutes of the Ordinary Meeting of the Council held on Tuesday 13 June 2017 in the Council Chamber, Village Hall, Edwinstowe.

Present: Cllrs Ayre, Brooks, Brown, McLaughlin, Peacock, J Peck, K Peck, Starbrook, Tattersall, Troop

Apologies: Cllr Benson

17/026 WELCOME BY CHAIRMAN INCLUDING ANY ANNOUNCEMENTS

The Chair opened the meeting, welcomed all present and asked if anyone was recording. One person indicated they were.

17/027 RECEIVE ANY APOLOGIES AND REASONS FOR ABSENCE

Reasons were approved unanimously

17/028 DISCLOSURES OF INTERESTS BY MEMBERS (AND EMPLOYEES) IN ITEMS ON THE AGENDA

Cllr Brown 17/032 (iv) Allotments
Cllr McLaughlin 17/032 (iv) Allotments
Cllr Starbrook 17/037 Cheque for Pet’s Paradise

17/029 TO APPROVE THE MINUTES OF THE ORDINARY MEETING OF THE COUNCIL HELD
ON 9th MAY 2017

Minutes were approved unanimously and signed by the Chair.

17/030 MATTERS ARISING FROM PREVIOUS MEETINGS

  1. Fourth Avenue Welfare Site
    • Tesco Grant Awarded
      The Parish Council has been awarded £5,000 from the Tesco carrier bag fund. This is for play equipment for younger children for Fourth Avenue play area. The Clerk is in the process of obtaining quotes to bring to next meeting – including another picnic bench.

      RESOLVED: - Clerk to bring quotes to next meeting
    • Site Clearance
      The site is in the process of being cleared.

  2. Car Park Lighting
    The Clerk had instructed the contractors to commence the upgrading work.

17/031 TO RECEIVE QUESTIONS FROM COUNCILLORS (10 MINUTES)

Commenced 1904hrs

Cllr Ayre has the registration numbers of the antisocial motorbikes riding on Abbey Road. These will be passed to the police.

Cllr K Peck requested a follow up letter to British Telecom reference the condition of the buildings.

RESOLVED: - Clerk to send letter

Cllr McLaughlin asked if something could be done about the horse manure on the roads around the village.

RESOLVED: - Clerk to ascertain our options

Cllr McLaughlin has received complaints about vehicles parking at the end of Lansbury Road, making visibility difficult. The owners possibly work at Lyndene.

RESOLVED: - Clerk to speak to PCSO

Cllr Brown asked for a Health & Safety meeting to be arranged.

RESOLVED: - Clerk to arrange meeting

Cllr Brown reported the recent accidents on Rufford Road/Mill Lane junction. C/Cllr Peck to report back at agenda 17/039.

Cllr McLaughlin reported the white van parked inconsiderately at the top of Robin Hood Avenue. PCSO is aware.

Ended 1911hrs

17/032 TO RECEIVE AND CONSIDER REPORTS AND MINUTES OF ANY COMMITTEE, WORKING GROUP OR SUB-COMMITTEE

  1. Events Sub Committee
    1. Brass Band Competition
      A resident is interested in holding an annual brass band competition starting June 2018 similar to ones run around Yorkshire. The Parish Council will help with advice and paperwork. The Parish Council has been asked to sponsor a trophy.
      RESOLVED: - Clerk to look at costs

    2. Tour of Britain
      The Tour is coming through Edwinstowe on 6th September 2017. It will take approximately 20 mins to travel through the village. The route is from Rose Cottage, along Rufford Road, up the High Street, Church Street and passed Sherwood Forest.

      N&SDC are keen to get shops and businesses to decorate their premises in yellow.

      RESOLVED: - To write to local businesses. To publicise the event widely. To look at grant applications.

    3. Christmas
      The sub-committee is looking at various cost savings. Forest Holidays have offered to make the grotto this year and to provide the Christmas Tree.

      It was proposed to change the date to 23rd November 2017 this year.

      RESOLVED: - The date was approved unanimously

  2. Finance Committee
    The car park lighting upgrade will save the council money in the long term.

  3. Personnel Sub Committee
    Met with staff team to discuss roles and whether there were any issues.

  4. Allotments Sub Committee
    Good site visit recently – spoke with a lot of plot holders.
    The Parish Council is in the process of updating the risk assessment, sorting the overhanging branches and asking N&SDC to visit the site to look at any asbestos.

  5. Thoresby Memorial Working Group
    The working group consists of Parish Councillors and members of the community with connections to the colliery.

    The proposed site is the garden area to the right of the Village Hall. This is central to the village and once it is cleared is a considerable size. The retaining wall needs work and the fence needs some repairs.

    Some local companies have been approached with a view to getting some design ideas.

    Bids will be submitted for grants from NCC Supporting Local Communities fund, N&SDC and N&S Homes. The project will cost approximately £20k.

    RESOLVED: - Arrange next meeting for early autumn once designs and quotes have been received.

    Write again to Unions

  6. Fracking Public Meeting
    Around 40 attended the meeting including 6 Parish Councillors. Two representatives from INEOS attended.

    INEOS have the licences for seismic surveys, if they find gas they will then proceed to extract the gas. They will not dig in Edwinstowe and Sherwood Forest but will dig under them. The nearest rig will be 400m from housing. There will be 10 rigs in every six miles square and the area extends through the whole of Nottinghamshire.

    Landowners would be offered large sums of money to allow fracking on their land.

    Fuller notes from the public meeting are available from the Parish Council Office.

17/033 AGENDA

  1. Twinning – Update
    Wendy, the twinning lead, recently visited France where she was made very welcome. The Parish Council needs to get more interest from the community.

    RESOLVED: - Article in next magazine. Display in the library – after speaking to library

  2. Finance Software
    The Parish Council has been approached by a software company with a three month trial of accounting software. This is not something we need to look at now but will be relevant in the future as the village grows. The packages are specific to Parish Councils.
    RESOLVED: - Clerk to take to Finance Committee

  3. Community-led Plan
    Need to arrange meeting.

    RESOLVED: - Clerk and Cllr Peacock to arrange meeting in September

  4. Fracking – Motion moved by Cllr J Peck, seconded by Cllr Brooks
    Edwinstowe Parish Council resolves to oppose the extraction of oil or gas using the method known as ‘fracking’ within the boundary of Edwinstowe Parish and the wider Sherwood Forest area

    As a County Councillor, John Peck has opposed fracking in the Sherwood Forest Ward.

    Cllr J Peck made the following points concerning the impact of fracking on the village including:-
    • Water purity
    • Increase in HGVs
    • Earthquakes
    • Detrimental impact on tourism and the outdoor leisure industry in the area
    • The need to protect our village, Sherwood Forest and our local environment

    Cllr K Peck proposed the following amendment to the motion which now reads;

    Edwinstowe Parish Council resolves to oppose all stages leading to and including the extraction of oil or gas using the method known as ‘fracking’ within the boundary of Edwinstowe Parish and the wider Sherwood Forest area

    The amendment was accepted by Cllr J Peck.

    A discussion on the motion took place. The following points were made: -
    • Ensure it is safe for the community
    • Influence what is happening in our village
    • An effective opposition to fracking and we need to be organised in our approach including social media and liaising with Frack Free Notts.
    • Send the motion and our views to Mark Spencer MP to ask his opinion and invite to a meeting
    • Raise public awareness in the community and the impact on the village
    • Put a petition in all shops and businesses in the village

    RESOLVED: - The motion, with amendment, was unanimously approved. The letter to Mark Spencer MP was unanimously approved. The petition was unanimously approved.

    Motion moved by Cllr Brown;

    After discussions and meetings with both sides of the debate concerning Hydraulic fracturing via drilling for the purpose of gas and or petroleum based products and looking at all of the information and data Edwinstowe Parish Council has decided the following:

    Edwinstowe Parish Council’s position on the use of Hydraulic fracturing on the ground and surrounding area for the purpose of exploratory drilling (the initial phase of drilling for the purpose of determining the physical properties and boundaries of a reservoir) and or full scale production of Hydraulic fracturing via drilling for the purpose of gas and or petroleum based products should be prohibited and the Parish Council should object to Hydraulic fracturing within the boundary/envelope of the village.

    This is due to the cultural, historical and the nature of the village, as Hydraulic fracturing via drilling for the purpose of gas and or petroleum based products would impact on the economic and financial stability for the village and parish. Edwinstowe Parish Council’s position should be to oppose any and all applications for the Hydraulic fracturing.

    The motion was seconded by Cllr McLaughlin.

    After a lengthy discussion, it was proposed by Cllr Peacock and seconded by Cllr Brown to leave the motion ‘on the table’ and visit it again in six months. Vote 7 for, 3 against

    RESOLVED: - Agenda for January meeting, if necessary

  5. Tour of Britain
    Discussed at agenda 17/032(i)

    Information is on the Parish Council and District Council websites.

    Newark, Edwinstowe and Southwell are main areas in the district

    RESOLVED: - Agenda item July

17/034 Correspondence(COPIES ARE AVAILABLE TO VIEW IN COUNCIL CHAMBERS)

  1. N&SDC – Review of Dog Control Orders
    It was agreed to update the location of the Fourth Avenue play area and include Jubilee Park

    RESOLVED: - Clerk to complete questionnaire and return to N&SDC

  2. Plant a Charter Legacy Tree
    This year is the 800th anniversary of the Tree Charter. Sherwood Forest is one of ten designated areas.

    RESOLVED: - It was unanimously agreed to join/support the charter

  3. NCC – New Bus Infrastructure, Rufford Road
    Noted.

  4. Sherwood Habitats Forum – 20th July 2017
    Cllr McLaughlin attending

  5. Withdrawal of Draft Nottinghamshire Minerals Local Plan
    C/Cllr Peck informed the meeting that the draft plan has taken a couple of years to write. It is important for Nottinghamshire and covers the areas where sand and gravel can be quarried. If there is no plan, companies can apply to quarry anywhere – subject to planning approval. Even if the application is turned down at county council, companies can go to appeal and will win as there is no plan to control the extraction.

  6. County Civic Service – 25th June 2017, Southwell Minster
    Noted.

17/035 ANY APPOINTMENTS TO COMMITTEES, WORKING GROUPS OR
SUB-COMMITTEES OR OTHER BODIES

None.

17/036 FINANCIAL MATTERS (TO BE REFERRED TO THE FINANCE COMMITTEE, if necessary)

None.

17/037 CHEQUES/INVOICES FOR APPROVAL

DATE PAYEE DESCRIPTION AMOUNT inc VAT
May Staff Salaries (3 Pay Dates) £8,244.85
10.05.2017 NALC New Councillor Training Course £25.00
10.05.2017 VHMC Gas Charges to 9.05.2017 £127.79
16.05.2017 Came & Company Van Insurance Renewal (better quote received) £418.00
18.05.2017 Cash Petty Cash £68.18
18.05.2017 A Buckingham Grave Dig £250.00
22.05.2017 NCC Pension – Month 2 £1,288.10
22.05.2017 HMRC PAYE/NIC – Month 2 £1,121.75
23.05.2017 NALC Allotments Management Course x 2 £30.00
23.05.2017 Trade UK Mower Supplies £33.90
05.06.2017 BMB Financial Services Ltd Internal Audit £100.00
06.06.2017 Town & Country Grounds Village Grass Cutting £2,014.80
06.06.2017 Pet’s Paradise Plants £72.20
07.06.2017 Came & Company Local Council Insurance Renewal £3,873.60
08.06.2017 T Robb Hanging Baskets £926.00

Income from hanging baskets is £1,010 – this does not cover the total cost to the council of the baskets and watering

The list was approved unanimously (excluding Cllr Starbrook see agenda item 17/028) and signed by the Chair.

17/038 GRANT APPLICATIONS

None.

17/039 REPORTS FROM COUNTY AND DISTRICT COUNCILLORS
(VERBAL REPORT AT MEETING; COPY OF REPORT TO CLERK)

County Council

The Fun Park now has a five year lease.

After the accident on Rufford Road/Mill Lane C/Cllr Peck met on site with Jo Horton from NCC Highways. An application has been made into the programme next year for double yellow lines on the corner. There is no guarantee it will be approved but C/Cllr Peck will continue to push for its approval.

There is an additional £1m for potholes in the budget this year.

C/Cllr Peck has spoken to the police about speeding on Rufford Road and Mill Lane. The police will be using a mobile speed camera on Rufford Road. Mill Lane does not get enough speeding vehicles to warrant a speed camera.

District Council

N&S Homes and N&SDC previously decided that all tenants must pay their rents by direct debit – this is not always practical or possible. A new resolution was passed stating that different arrangements could be made where officers feel it is appropriate – the tenant needs to submit an application.

Private landlords – local authorities can now act on complaints received from tenants of two storey buildings (previously they could only step in on buildings of three storeys). This should improve living conditions for tenants.

D/Cllr Peacock has been working on issues with Fourth Avenue site and individual case work including empty properties and fly tipping.

17/040 PUBLIC PARTICIPATION - STANDING ORDERS WILL BE SUSPENDED
FOR THE DURATION OF THIS SECTION. PLEASE REFER TO GUIDANCE PROVIDED (ALSO AVAILABLE ON THE PARISH COUNCIL WEBSITE) - 15 MINS

Commenced 2048hrs

A resident asked whether applications for fracking came to the Parish Council to decide on. No – these are decided by NCC.

A resident stated that house deeds used to say a property’s mineral rights belonged to the coal board. Clerk to seek clarification.

A resident suggested contacting CISWO to see if they will sponsor a trophy for the brass band competition and if not, the resident will fund a trophy. Comments will be passed onto Martin Heartfield who is organising the competition.

A resident informed the meeting that David Woodhead had offered to meet the costs of the tree works at the allotments. Clerk to make enquiries.

A resident informed the meeting that a book made from photos used in library displays of Thoresby Colliery could raise funds for the memorial. Clerk to make enquiries.

A resident has a neutral opinion of fracking. Improvements through new technology are constantly being made in the USA. The Parish Council needs to be aware that if fracking is prevented in Edwinstowe, a site could be put at Bevercotes pit and still frack under Edwinstowe. Edwinstowe would not benefit financially but local landowners would.

Ended 2056hrs

17/041 PLANNING

PLANNING DECISIONS

1. Application No: 17/00376/FUL
Applicant: Mr & Mrs Roker
Proposal: Erection of new dwelling house in garden ground
Site Address: Boundary House, 2 Sandy Lane, Edwinstowe, Notts
DECISION: Refused

2. Application No: 17/00670/FUL
Applicant: Mr Smith
Proposal: Householder application for side and rear single storey extensions
Site Address: 11 Oakwood Grove, Edwinstowe, Notts
DECISION: Permitted

17/042 DATE OF NEXT MEETING: Tuesday 11th July 2017 at 7.30pm.

2058hrs – meeting closed.

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