Draft Minutes of the Ordinary Meeting of the Council held on Tuesday 12 September 2017 at 7.00pm in the Council Chamber, Village Hall, Edwinstowe.
Present: Cllrs Ayre, Benson, Brooks, Brown, Peacock, J Peck, K Peck, Tattersall, Troop
Apologies: Cllr Starbrook, Cllr McLaughlin – no apologies
17/060 WELCOME BY CHAIRMAN INCLUDING ANY ANNOUNCEMENTS
The Chair opened the meeting and welcomed all present. One resident was recording the meeting.
17/061 RECEIVE ANY APOLOGIES AND REASONS FOR ABSENCE
Reasons were approved unanimously
17/062 DISCLOSURES OF INTERESTS BY MEMBERS (AND EMPLOYEES) IN ITEMS ON THE AGENDA
Cllr Brown – 17/066(b) Allotments
17/063 TO APPROVE THE MINUTES OF THE ORDINARY MEETING OF THE COUNCIL HELD
ON 11th JULY 2017
Minutes were approved unanimously
17/064 MATTERS ARISING FROM PREVIOUS MEETINGS
17/065 TO RECEIVE QUESTIONS FROM COUNCILLORS (10 MINUTES)
Cllr Brown requested a letter sent to the Visitor Centre concerning the queuing traffic preventing emergency vehicles getting through during the Robin Hood Festival. Clerk to obtain further information.
Cllr Ayre reported vehicles parking on grass verges around Abbey Road. D/Cllr Brooks to raise with N&S Homes.
Cllr Ayre reported the recent muggings of elderly residents in the village. Article to be placed in magazine.
Cllr J Peck reported the renovations on the Old Library are progressing and questioned whether planning conditions are being adhered to. D/Cllr Brooks to raise at N&S Planning Committee.
Cllr K Peck asked whether a response has been received concerning the BT Building at the bottom of the High Street. Clerk to follow up.
Cllr K Peck asked whether work has commenced on the car park lighting. Clerk to chase up.
Cllr Tattersall reported the litter outside the Black Swan pub. D/Cllr Brooks is already following this up.
17/066 TO RECEIVE AND CONSIDER REPORTS AND MINUTES OF ANY COMMITTEE, WORKING GROUP OR SUB-COMMITTEE
17/068 Correspondence(COPIES ARE AVAILABLE TO VIEW IN COUNCIL CHAMBERS)
17/069 ANY APPOINTMENTS TO COMMITTEES, WORKING GROUPS OR
SUB-COMMITTEES OR OTHER BODIES
17/070 FINANCIAL MATTERS (TO BE REFERRED TO THE FINANCE COMMITTEE, if necessary)
RESOLVED: - Clerk to arrange Finance Meeting to review first six months.
17/071 CHEQUES/INVOICES FOR APPROVAL
|DATE||PAYEE||DESCRIPTION||AMOUNT inc VAT|
|11.07.2017||EON||Car Park Lighting||£649.84|
|11.07.2017||Marriner||Newsletter Design & Print||£2,165.00|
|12.07.2017||Bunzl UK||Cleaning Supplies||£154.79|
|13.07.2017||Ashfield Effluent Services Ltd||Empty Septic Tank||£230.40|
|13.07.2017||The Post Office Shop||Minute Books||£38.88|
|17.07.2017||HM Revenue & Customs||Month 4 – PAYE/NIC||£1,162.64|
|17.07.2017||Nottinghamshire County Council||Month 4 – Pension||£1,607.46|
|20.07.2017||Glasdon UK Ltd||Dog Bins x 2||£207.64|
|26.07.2017||Konica Minolta||Copier/Printer Charges||£155.35|
|26.07.2017||Town & Country Grounds||Village Grass Cutting||£1,396.80|
|27.07.2017||Central Garage||Van Repair||£144.00|
|27.07.2017||Ashfield Effluent Services||Empty Septic Tank||£230.40|
|14.08.2017||H M Revenue & Customs||Month 5 – PAYE/NIC||£1,164.30|
|14.08.2017||Nottinghamshire County Council||Month 5 – Pension (employer’s rates correction)||£823.53|
|14.08.2017||Nottinghamshire County Council||Month 5 - Pension||£1,491.79|
|15.08.2017||Trade UK||Hose & Trimmer Line||£44.00|
|16.08.2017||Catchers Pest Control||Mole Control||£120.00|
|18.08.2017||EVHMC||Gas Charges to 17.8.17||£37.73|
|23.08.2017||Town & Country Grounds||Village Grass Cutting||£1,396.80|
|25.08.2017||Cables Electrical||Annual Alarm Test||£82.80|
|25.08.2017||Water Plus Ltd||Water Charges for Public Conveniences (Mansfield Rd)||£129.81|
|25.08.2017||Marvellous Memories||Logo Stickers||£102.43|
|07.09.2017||NSDC||Temporary Event Notice Fee (Christmas Event)||£|
|07.09.2017||Town & Country||Grass Cutting||£162.00|
|07.09.2017||Town & Country||Supply & Installation of Play Equipment at Fourth Avenue||£4,808.40|
|07.09.2017||JKE Web Design||Installation & Setup of WD MyCloud||£50.00|
|07.09.2017||JKE Web Design||Microsoft Office renewal||£59.99|
There was a discussion concerning the cheques to Ashfield Effluent; which are for emptying the septic tank at Sherwood Fields.
RESOLVED: - To arrange a meeting with Robin Hood Colts, Andy Hardy and Councillors.
17/072 GRANT APPLICATIONS
17/073 REPORTS FROM COUNTY AND DISTRICT COUNCILLORS
(VERBAL REPORT AT MEETING; COPY OF REPORT TO CLERK)
C/Cllr Peck reported the right hand filter now installed at the top of the High Street.
C/Cllr Peck has reported many faulty streetlights, potholes and full gulleys. He has also requested weed spraying on Abbey Road, Henton Road, Rufford Road and Robin Hood Avenue.
D/Cllr Brooks reported that Castle House where N&SDC have moved to will be open on 23rd September. It will also have N&S Homes, DWP, Citizens Advice and the Voluntary Service.
D/Cllr Brooks has attended additional planning meetings throughout the summer.
N&S Homes are looking at tenancies where original tenants have been joined by other occupants – this has been brought to attention since the Grenfell Tower fire.
D/Cllr Peacock has been dealing with an enforcement issue. He has also arranged for a new streetname sign for Fifth Avenue. Let Cllr Peacock know if there are any other streetname signs that need replacing although some may be the responsibility of NCC.
17/074 PUBLIC PARTICIPATION - STANDING ORDERS WILL BE SUSPENDED
FOR THE DURATION OF THIS SECTION. PLEASE REFER TO GUIDANCE PROVIDED (ALSO AVAILABLE ON THE PARISH COUNCIL WEBSITE) - 15 MINS
Commenced - 2038hrs
A resident asked whether the Parish Council had considered placing a MUGA (multi use games area) on the Bowling Green on Fourth Avenue. Take to Parks and Open Spaces meeting
A resident asked whether the trees outside the Trinity Road flats are diseased. These have been inspected and are not currently dangerous but will need to come down eventually.
A resident asked whether C/Cllr Peck could arrange for the gulleys on Robin Hood Avenue to be emptied.
2042hrs Standing Orders reinstated
1. Application No: 17/01220/FUL
Applicant: Mr & Mrs Robinson
Proposal: Proposed change of use of building from agriculture to a mixed use comprising agriculture (the applicant’s existing forestry business) and the storage of surplus woodchip for sale on to others as biofuel, incorporating the retention of flue (installed August 2016) for the existing biomass boiler and the recladding of external elevations
Site Address: Kingstand Farm, Clipstone Road, Edwinstowe, Notts
17/076 DATE OF NEXT MEETING: Tuesday 10th October 2017 (start at 7.30pm)
Meeting closed at 2045hrs
Web Design by JKE Web Design