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Meeting Minutes November 2019

Draft Minutes of the Ordinary Meeting of the Council held on Tuesday 12 November 2019 in the Council Chamber, Village Hall, Edwinstowe.

Present: Cllrs Brooks, Brown, Carlton, Murphy, Peacock, J Peck, K Peck and Troop.

19/081 WELCOME BY CHAIRMAN INCLUDING ANY ANNOUNCEMENTS

The Chair opened the meeting and welcomed all present. Chair Thanked the British Legion for running a very well attended and successful event.

19/082 RECEIVE ANY APOLOGIES AND REASONS FOR ABSENCE

Apologies; - Cllr Ayres

19/083 DISCLOSURES OF INTERESTS BY MEMBERS (AND EMPLOYEES) IN ITEMS ON THE AGENDA

Cllr Carlton – Events Committee.
Cllr Murphy – Allotments Committee / Correspondence Church Rooms.

19/084 TO APPROVE THE MINUTES OF THE EXTRAORDINARY MEETING OF THE COUNCIL HELD
ON 8th OCTOBER 2019

Chair requested District Councillors please send in bullet points for reports.

Cllr Peacock requested amendment in minutes to change “by April to before 1st April” in councillor report.

Cllr Carlton requested amendment to attendance details.

Amendment and minutes approved.

19/085 MATTERS ARISING FROM PREVIOUS MEETINGS

  1. Allotments
    Chair reported that the Parish Council have had no response from letter sent out regarding the shed on the Ollerton Rd allotments. Chair requested a meeting of the allotment committee to go through next steps.
  2. Public Protection Order
    Cllr Carlton reported that there is potential for the Public Protection Order to be removed if limited anti-social behaviour reported. Once removed it can however be re-applied for.

    Chair urged public to report anti-social behaviour, Parish Council to report recent vandalism to the bowling pavilion.

    Chair explained SNG meetings are now restarting, first to take place at 6pm on 21st November at Abbey Road Community Centre and proposed a meeting with the local beat officer. A Magazine article to be produced urging reporting of anti-social behaviour.

    Discussion took place regarding police presence, substitution of staff and CCTV.

    Cllr Murphy requested clarification on parking issues at Fourth Avenue

    Cllr Brown detailed that Newark & Sherwood District Council have no legal right to issue tickets, it would be a Police matter. Shop keepers have a petition to install parking bays on land owned by Nottinghamshire County Council.

    Further discussion took place regarding parking.

19/086 TO RECEIVE QUESTIONS FROM COUNCILLORS (10 MINUTES)

Cllr K Peck requested an update on the Vaping Signage.

Chair responded no update at present.

Cllr Troop bought to attention that the Disabled toilet was padlocked. Clerk to investigate.

Cllr Brown: Drug paraphernalia had been discovered back of East Lane Car Park, highlighted need for public to report these instances to police and General Purposes and Licensing at Newark.

Cllr Troop enquired if the Council had a policy on sharps. Chair reported that the Parish Council does have a policy.

19/087 TO RECEIVE AND CONSIDER REPORTS AND MINUTES OF ANY COMMITTEE, WORKING GROUP OR SUB-COMMITTEE

  1. Events Committee
    Two events committee meetings attended since last ordinary meeting. A huge amount of progress has been made, infrastructure now in place for event. Met all our legal requirements. Also carried out a walk down the high street, training has now taken place by staff to erect market stalls. Still have to produce the plan for the day, If Councillors would like to help on the day please feel free to get in touch. Miss Mansfield has requested to get involved and can use the event to raise issue about her charity dementia.

  2. Cemetery Committee
    Discussion took place regarding proposed new cemetery charges to start next financial year.

    Proposed changes unanimously agreed. Changes will be highlighted in the village magazine.

    Chair detailed new Garden of Rest Area for an initial 54 plots which will be extended, plots are already being reserved.

    Cllr Peacock raised issue regarding cemetery flowers concerning a resident. Resolved Clerk to write to resident.

  3. Environment Committee
    Cllr Troop reported how committee members have walked down the High Street to explain to shops how they can become more environmentally friendly and has asked shops to send in their articles to publicise their green activities.

    Cllr Murphy added that schools are already recycling and many shops have already undertook environment processes.

19/088 AGENDA

Chair requested to move item number 5 to be discussed first due to public attendance.

Chair requested Standing Orders to be lifted in order to allow member of general public to speak

  1. Center Parcs
    Chair reported that a meeting with Chair and Clark with Deputy Manager of Center Parcs had taken place. It is proposed that Centreparcs will provide a sound and light show with storyboard across the water instead of the current fireworks.

    Cllr K Peck proposed writing back to Centreparcs in support of their new policy and build on links with them.

    Cllr Murphy: They have a community fund, could be placed in a magazine.

    It was agreed to invite Center Parcs to write an article detailing the new sound and light display which can be promoted in the spring edition of the village magazine.

  2. Brian Rawlinson NSDC – Parking
    Cllr Carlton declared an interest.

    Chair reported that Jon Platts is to start work on the street lighting, once completed the Parish Council can apply for reimbursement of electricity charges from the supplier. A white line marker has been offered by NSDC to mark out parking bays. Disabled parking on the High Street is being looked at.

    A discussion took place regarding a proposed permit system to be used within all public car parks. With a possible charge for permits for people wishing to park beyond 2 hours.

    Cllr Brown proposed a 2 hour permit system to be used in all car parks, all in line with Mansfield Rd Car Park.

    Cllr J Peck seconded on the proviso that the Parish Council invite comments through an article in the village magazine.

    Approved unanimously.

    Chair: explained that NSDC need to know by 30th Nov which will cost £200 otherwise considerably more

    Cllr J Peck carried out a survey on East and West Lane Car Parks and found that there were considerable number of cars parked all day, especially in East Lane.

    A lengthy discussion took place concerning issues around car park parking, the two hour limit to be in place from 1st April 2020. In the meantime residents and businesses will be asked to make comment on the proposal should they wish.

  3. Historical Society Blue Plaques
    Chair described official opening of the blue plaques has taken place outside the cenotaph and Fables.

    Resolved Clerk to write letter thanking the historical Society for organising the event and plaques.

  4. Phil Ward NSDC – Precept
    Meeting took place with Chair and Clerk at NSDC to run through Precept procedures.

  5. Annual Parish Conference
    Chair attended and received useful information on the NSDC community infrastructure grants. Chair suggested a funding bid for Fourth Avenue.

    Cllr Peacock mentioned that the Parish Council could offer to host next year’s event. Clerk to write a letter.

    Public: Contact head office. Meet with Steve Robinson. Should appear in the village magazine. Comments noted.

  6. Constitution

  7. Standing Orders
    Chair proposed a working group to review Constitution and Standing Orders which need updating. Agreed that Cllrs Brooks, Brown, Peacock, K Peck and Murphy form the working group.

    It was unanimously agreed that the Parish Council hold an Ordinary Meeting in December.

  8. Remembrance Parade
    Clerk to write letter of thanks

  9. Thoresby Memorial Garden Opening Ceremony
    Chair reported on a great event with publicity through TV, Radio Mansfield and Nottingham, Nottingham Evening Post, and Chad.

    The meeting was about to extend past two hours. Unanimously approved to extend the meeting past 9pm.

19/089 Correspondence (COPIES ARE AVAILABLE TO VIEW IN COUNCIL CHAMBERS)

  1. Road Works Bulletins
  2. VE DAY Councils to lead celebrations
  3. Local Plan - Mansfield
  4. Mark Spencer MP Newsletter
  5. Parish and Town Councils Conference
  6. Parish Council Free Tree Scheme
  7. Ageing Rural Communities
  8. AGM Edwinstowe Village Hall
  9. Scheme of Delegation NSDC
  10. Conservation Area Review
  11. Nottinghamshire Councils AGM
  12. Designated Public Place Order
  13. Resident Complaint Manvers Arms Development
  14. St Marys Christmas Trees
    Chair urged councillors and public to view the new stained glass window within St Marys Church which also has back lighting.
  15. St Marys Church Rooms Application for Funds
    Cllr Murphy declared an interest. Clerk to write letter advising of next Parish Council funding applications in April and consideration to apply for County Council Grant / CO-OP Community Fund.
  16. Edwinstowe County Cricket Club Application for Funds
    Clerk to write letter advising of next Parish Council funding applications in April and consideration to apply for County Council Grant / CO-OP Community Fund.
  17. Robin Road Mobile App
  18. VIA Confirmation of High Street road closure
  19. Miss Mansfield Christmas Light Switch On
  20. External Funding Support – AJB Consulting
  21. National Village Hall Surveys
  22. NCC Validation of Planning Applications
  23. Parish Council Recruitment Training
  24. Contact Request Form – Car Park Lighting

19/090 FINANCIAL MATTERS (TO BE REFERRED TO THE FINANCE COMMITTEE, if necessary)

Meeting to discuss precept to be arranged.

19/091 INVOICES FOR APPROVAL

DATE PAYEE DESCRIPTION AMOUNT inc VAT
07.10.2019 EON Car Park Lighting £913.84
08.10.2019 Lidsters Thoresby Memorial £9,333.00
09.10.2019 PHS GROUP Village Hall Toilets £91.80
04.10.2019 Mansfield Garden Machinery Mower & Strimmer Repairs £74.93
15.10.2019 Chris Cobb Grave Digger £250.00
16.10.2019 Staff Salaries 18.10.2019 £3,704.15
22.10.2019 British Legion Poppy Wreaths £85.00
22.10.2019 Town & Country Grass Cutting £2,164.80
22.10.2019 Konica Minolta Photocopier £29.76
24.10.2019 Waterplus Public Convenience - Mansfield £39.80
25.10.2019 NSDC Temporary Events Notice £21.00
29.10.2019 JKE Web Design Village Magazine Design £500.00
30.10.2019 Trade UK Trellis, screws £16.77
30.10.2019 Staff Salaries 01.11.2019 £2,013.25
31.10.2019 Unity Trust Bank Charges £0.60
01.11.2019 NCC PENSION October £1,632.63
01.11.2019 HMRC PAYE/NIC October £1,452.47
04.11.2019 NSDC Dog Bin Collection £1,067.04
05.11.2019 Trade UK Piping £63.30
05.11.2019 Viking Stationery £131.32
05.11.2019 Sweet Shop Christmas Confectionery £120.00
05.11.2019 Ultimate Print & Design Magazine Printing £1,025.00
05.11.2019 Town & Country Grass Cutting £1,492.80

Chair would like to discuss Town and Country at next Parks and Open Spaces Committee.

Chair Dog Waste removal figure is only six months charges. Discussion took place regarding dog waste removal.

19/092 DIRECT DEBITS FOR APPROVAL

DATE PAYEE DESCRIPTION AMOUNT inc VAT
01.10.2019 DVLA Tax £22.75
01.10.2019 NSDC Cemetery £60.00
01.10.2019 NSDC Public Convenience £92.00
01.10.2019 NSDC East Lane Car Park £57.00
01.10.2019 NSDC West Lane Car Park £49.00
01.10.2019 NSDC Mansfield Road Car Park £68.00
02.10.2019 UK Fuels Petrol / Diesel £20.66
09.10.2019 UK Fuels Petrol / Diesel £76.93
16.10.2019 Sage Software £19.20
22.10.2019 Personnel Management Retained Services £120.00
25.10.2019 Better Connected Telecoms £88.72
30.10.2019 UK Fuels Petrol / Diesel £79.22

19/093 INCOME

DATE DESCRIPTION AMOUNT inc VAT
07.10.2019 Cemetery £835.00
10.10.2019 Cemetery £835.00
14.10.2019 Grant £100.00
15.10.2019 Christmas Stall £20.00
16.10.2019 Christmas Stall £20.00
24.10.2019 Christmas Stall £100.00
24.10.2019 Christmas Stall £20.00
29.10.2019 Cemetery £380.00
29.10.2019 Cemetery £150.00
01.11.2019 Christmas Stall / Wreath £57.00
01.11.2019 Christmas Stall £20.00
04.11.2019 Cemetery £120.00
04.11.2019 Cemetery £150.00
05.11.2019 Cemetery £260.00
Total Cemetery – Burials £2,430.00
Total Cemetery – Memorials £300.00
Total Christmas – Stalls £237.00
Total Grants £100.00

19/094 REPORTS FROM COUNTY AND DISTRICT COUNCILLORS
(VERBAL REPORT AT MEETING; BULLET POINTS TO CLERK)

Report from County Councillor J Peck; reported sunken grates on Fourth Avenue, drainage issues First Avenue and West lane, including raised block paving outside library which has been sorted out. Faulty manhole cover on West Lane now completed. Group of 6 lights within Trinity Road are to be resolved by Western Power. Faulty speed signs both ends of village have been reported and due to be resolved. Increased safety provisions with Swincote Road to be considered and Drains on Forest Corner resolved.

Report from District Councillor Brown;

Kings Mill Hospital in Place now have winter pressures in place.

NSDC Planning meetings will be reduced in time as they have often overrun. Matt Lamb NSDC has offered to come down to offer training on planning law for the Parish Council.

Proposed a motion to look at mental health within NSDC, which had cross party support in the meeting.

I have also had multiple meetings with residents and shop owners.

Report from District Councillor Carlton; I have received a number of reports complaints from residents that their brown bins are being missed for collection. These have been sorted and checked if residents need assisted collection. These are some of the reasons to why NSDC will take back in house Brown Bin collections from Mansfield District next April.

A lot of my time this last month has been spent on liaising with constituents over recent planning applications, chiefly Thoresby Colliery and the Log Cabin proposal on Vexation Lane. I presented issues to the PC Planning Committee.

I have also spent time this last month, (when residents have contacted/spoken to me on ASB/crime) has been to encourage residents to report these to the Police. A number of properties have recently had doors/windows tried. I will be raising the importance of reporting crime to the Police Crime Commissioner at the next Notts Police Scrutiny Panel.

I have received a number of complaints over fireworks, the noise causing distress to animals, and in one case injuries to horses and the closeness to properties that they are being set off.

Report from District Councillor Peacock; pressing for costs reduction to take away bulky items for residents, NSDC have proposed lower costs. Should promote this cost reduction in the magazine.

Thoresby Colliery reserved matters and 230 homes in process of being considered. Meeting Matt Lamb –to discuss forest corner master plan, Parish Council should be involved in this plan.

Met with Sherwood Fields Phil-Selby Smith and liaised with GB Solar with proposition to cover Robin Hood Colt’s needs, and place a financial income back into the national grid with potential S 106 funding and additional sources.

Chair requested that District Councillors and Chair speak at the next NSDC Planning Meeting on the 3rd December 2019.

19/095 PUBLIC PARTICIPATION - STANDING ORDERS WILL BE SUSPENDED
FOR THE DURATION OF THIS SECTION. PLEASE REFER TO GUIDANCE PROVIDED (ALSO AVAILABLE ON THE PARISH COUNCIL WEBSITE) - 15 MINS

NO MEMBERS OF THE PUBLIC PRESENT.

19/096 DATE OF NEXT MEETING: 12th November 2019 AT 7.00 PM

Meeting ended at: 9.35pm.

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