Draft Minutes of the Ordinary Meeting of the Council held on Tuesday 12 November 2019 in the Council Chamber, Village Hall, Edwinstowe.
Present: Cllrs Brooks, Brown, Carlton, Murphy, Peacock, J Peck, K Peck and Troop.
19/081 WELCOME BY CHAIRMAN INCLUDING ANY ANNOUNCEMENTS
The Chair opened the meeting and welcomed all present. Chair Thanked the British Legion for running a very well attended and successful event.
19/082 RECEIVE ANY APOLOGIES AND REASONS FOR ABSENCE
Apologies; - Cllr Ayres
19/083 DISCLOSURES OF INTERESTS BY MEMBERS (AND EMPLOYEES) IN ITEMS ON THE AGENDA
Cllr Carlton – Events Committee.
Cllr Murphy – Allotments Committee / Correspondence Church Rooms.
19/084 TO APPROVE THE MINUTES OF THE EXTRAORDINARY MEETING OF THE COUNCIL HELD
ON 8th OCTOBER 2019
Chair requested District Councillors please send in bullet points for reports.
Cllr Peacock requested amendment in minutes to change “by April to before 1st April” in councillor report.
Cllr Carlton requested amendment to attendance details.
Amendment and minutes approved.
19/085 MATTERS ARISING FROM PREVIOUS MEETINGS
19/086 TO RECEIVE QUESTIONS FROM COUNCILLORS (10 MINUTES)
Cllr K Peck requested an update on the Vaping Signage.
Chair responded no update at present.
Cllr Troop bought to attention that the Disabled toilet was padlocked. Clerk to investigate.
Cllr Brown: Drug paraphernalia had been discovered back of East Lane Car Park, highlighted need for public to report these instances to police and General Purposes and Licensing at Newark.
Cllr Troop enquired if the Council had a policy on sharps. Chair reported that the Parish Council does have a policy.
19/087 TO RECEIVE AND CONSIDER REPORTS AND MINUTES OF ANY COMMITTEE, WORKING GROUP OR SUB-COMMITTEE
Chair requested to move item number 5 to be discussed first due to public attendance.
Chair requested Standing Orders to be lifted in order to allow member of general public to speak
19/089 Correspondence (COPIES ARE AVAILABLE TO VIEW IN COUNCIL CHAMBERS)
19/090 FINANCIAL MATTERS (TO BE REFERRED TO THE FINANCE COMMITTEE, if necessary)
Meeting to discuss precept to be arranged.
19/091 INVOICES FOR APPROVAL
|DATE||PAYEE||DESCRIPTION||AMOUNT inc VAT|
|07.10.2019||EON||Car Park Lighting||£913.84|
|09.10.2019||PHS GROUP||Village Hall Toilets||£91.80|
|04.10.2019||Mansfield Garden Machinery||Mower & Strimmer Repairs||£74.93|
|15.10.2019||Chris Cobb||Grave Digger||£250.00|
|22.10.2019||British Legion||Poppy Wreaths||£85.00|
|22.10.2019||Town & Country||Grass Cutting||£2,164.80|
|24.10.2019||Waterplus||Public Convenience - Mansfield||£39.80|
|25.10.2019||NSDC||Temporary Events Notice||£21.00|
|29.10.2019||JKE Web Design||Village Magazine Design||£500.00|
|30.10.2019||Trade UK||Trellis, screws||£16.77|
|31.10.2019||Unity Trust Bank||Charges||£0.60|
|04.11.2019||NSDC||Dog Bin Collection||£1,067.04|
|05.11.2019||Sweet Shop||Christmas Confectionery||£120.00|
|05.11.2019||Ultimate Print & Design||Magazine Printing||£1,025.00|
|05.11.2019||Town & Country||Grass Cutting||£1,492.80|
Chair would like to discuss Town and Country at next Parks and Open Spaces Committee.
Chair Dog Waste removal figure is only six months charges. Discussion took place regarding dog waste removal.
19/092 DIRECT DEBITS FOR APPROVAL
|DATE||PAYEE||DESCRIPTION||AMOUNT inc VAT|
|01.10.2019||NSDC||East Lane Car Park||£57.00|
|01.10.2019||NSDC||West Lane Car Park||£49.00|
|01.10.2019||NSDC||Mansfield Road Car Park||£68.00|
|02.10.2019||UK Fuels||Petrol / Diesel||£20.66|
|09.10.2019||UK Fuels||Petrol / Diesel||£76.93|
|22.10.2019||Personnel Management||Retained Services||£120.00|
|30.10.2019||UK Fuels||Petrol / Diesel||£79.22|
|DATE||DESCRIPTION||AMOUNT inc VAT|
|01.11.2019||Christmas Stall / Wreath||£57.00|
|Total||Cemetery – Burials||£2,430.00|
|Total||Cemetery – Memorials||£300.00|
|Total||Christmas – Stalls||£237.00|
19/094 REPORTS FROM COUNTY AND DISTRICT COUNCILLORS
(VERBAL REPORT AT MEETING; BULLET POINTS TO CLERK)
Report from County Councillor J Peck; reported sunken grates on Fourth Avenue, drainage issues First Avenue and West lane, including raised block paving outside library which has been sorted out. Faulty manhole cover on West Lane now completed. Group of 6 lights within Trinity Road are to be resolved by Western Power. Faulty speed signs both ends of village have been reported and due to be resolved. Increased safety provisions with Swincote Road to be considered and Drains on Forest Corner resolved.
Report from District Councillor Brown;
Kings Mill Hospital in Place now have winter pressures in place.
NSDC Planning meetings will be reduced in time as they have often overrun. Matt Lamb NSDC has offered to come down to offer training on planning law for the Parish Council.
Proposed a motion to look at mental health within NSDC, which had cross party support in the meeting.
I have also had multiple meetings with residents and shop owners.
Report from District Councillor Carlton; I have received a number of reports complaints from residents that their brown bins are being missed for collection. These have been sorted and checked if residents need assisted collection. These are some of the reasons to why NSDC will take back in house Brown Bin collections from Mansfield District next April.
A lot of my time this last month has been spent on liaising with constituents over recent planning applications, chiefly Thoresby Colliery and the Log Cabin proposal on Vexation Lane. I presented issues to the PC Planning Committee.
I have also spent time this last month, (when residents have contacted/spoken to me on ASB/crime) has been to encourage residents to report these to the Police. A number of properties have recently had doors/windows tried. I will be raising the importance of reporting crime to the Police Crime Commissioner at the next Notts Police Scrutiny Panel.
I have received a number of complaints over fireworks, the noise causing distress to animals, and in one case injuries to horses and the closeness to properties that they are being set off.
Report from District Councillor Peacock; pressing for costs reduction to take away bulky items for residents, NSDC have proposed lower costs. Should promote this cost reduction in the magazine.
Thoresby Colliery reserved matters and 230 homes in process of being considered. Meeting Matt Lamb –to discuss forest corner master plan, Parish Council should be involved in this plan.
Met with Sherwood Fields Phil-Selby Smith and liaised with GB Solar with proposition to cover Robin Hood Colt’s needs, and place a financial income back into the national grid with potential S 106 funding and additional sources.
Chair requested that District Councillors and Chair speak at the next NSDC Planning Meeting on the 3rd December 2019.
19/095 PUBLIC PARTICIPATION - STANDING ORDERS WILL BE SUSPENDED
FOR THE DURATION OF THIS SECTION. PLEASE REFER TO GUIDANCE PROVIDED (ALSO AVAILABLE ON THE PARISH COUNCIL WEBSITE) - 15 MINS
NO MEMBERS OF THE PUBLIC PRESENT.
19/096 DATE OF NEXT MEETING: 12th November 2019 AT 7.00 PM
Meeting ended at: 9.35pm.
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