Draft Minutes of the Ordinary Meeting of the Council held on Tuesday 12 May 2015 at 7.00pm or immediately after the Annual General Meeting in the Council Chamber, Village Hall, Edwinstowe
Present: Cllrs Brooks, Cocking, Brown, Peacock, Benson, J Peck, Starbrook, Ayre, Tattersall, K Peck
Apologies: Cllr McLaughlin - holiday
15/008 WELCOME BY CHAIRMAN INCLUDING ANY ANNOUNCEMENTS
The Chair opened the first meeting of the new Parish Council. This is a meeting to discuss Parish Council business and not a public meeting. Members of the public are welcome to attend. There will be a public participation section at the end of the meeting when Standing Orders will be suspended to allow the public to speak. Approved unanimously
15/009 RECEIVE ANY APOLOGIES AND REASONS FOR ABSENCE
Apologies were approved and accepted.
15/010 DISCLOSURES OF INTERESTS BY MEMBERS (AND EMPLOYEES) IN ITEMS ON THE AGENDA
15/011 TO APPROVE THE MINUTES OF THE ORDINARY MEETING OF THE COUNCIL HELD
ON 14th April 2015
Approved by Councillors who had been present at the last meeting.
15/012 MATTERS ARISING FROM PREVIOUS MEETINGS
15/013 TO RECEIVE QUESTIONS FROM COUNCILLORS (20 MINUTES)
Cllr Brown asked who is responsible for cutting the grass verges near to the Robin Hood Pub. Clerk to enquire
Cllr Tattersall has been approached by a resident of Lansbury Road concerning children playing football in the street. The police have informed that it is not illegal. Cllr Tattersall to raise at next SNG meeting
Cllr J Peck requested better signage for the play areas on Henton Road and Jubilee Park. There is a good example at Vicar Water. Cllrs J and K Peck to take photo of sign and Clerk to research costs
Cllr Peacock reported that the line markings for parking spaces in the Black Swan car park needed updating. This is in hand
15/014 TO RECEIVE AND CONSIDER REPORTS AND MINUTES OF ANY COMMITTEE, WORKING GROUP OR SUB-COMMITTEE
Available from Parish Council Office.
15/016 Correspondence(COPIES ARE AVAILABLE TO VIEW IN COUNCIL CHAMBERS)
|Notts County Council - Mill Lane||Noted|
|NSDC - Adoption of the Statement of Community Involvement||Noted - on website|
|NALC - Summary of Rural Housing Policy Review||Noted - on website (copy to Cllr Cocking)|
|NCC - Better Broadband for Nottinghamshire update||Noted - on website|
|New Councillor Training Dates||There is a training session on Thursday 21st May 2015 at Ollerton Town Hall 7.30pm - 9.30pm. Let Clerk know if you wish to attend|
15/017 ANY APPOINTMENTS TO COMMITTEES, WORKING GROUPS OR
SUB-COMMITTEES OR OTHER BODIES
15/018 FINANCIAL MATTERS (TO BE REFERRED TO THE FINANCE COMMITTEE, if necessary)
15/019 CHEQUES/INVOICES FOR APPROVAL
|DATE||PAYEE||DESCRIPTION||AMOUNT inc VAT|
2 x Strimmer
1 x Hedge Trimmer
|04.03.2015||Town & Country||Mower Service||£126.60|
|06.03.2015||E-On||Electricity Charge for Christmas Lights||£50.59|
|10.03.2015||Universal Fabrications||2 x Steel Boxes||£240.00|
|16.03.2015||NSDC||Cemetery Rates 2015/16||£612.00|
|16.03.2015||NSDC||Public Conveniences Rates 2015/16||£684.00|
|24.03.2015||PHS Group||Waste Collection Admin Charge||£24.00|
|24.03.2015||Central Garage||Tyre for Van||£78.00|
|01.04.2015||NSDC||Cemetery Refuse Collection||£546.52|
|01.04.2015||Window Repair Services Ltd||Repair to Village Hall Patio Door||£325.00|
|07.04.2015||Thoresby Estate||Allotment Rent||£330.00|
|07.04.2015||Village Hall Management Committee||Electricity Charges||£237.92|
|07.04.2015||D A Williams||Electrical Repairs||£78.00|
|07.04.2015||NCC||Rent for Jubilee Park||£1.00|
|09.04.2015||David Playford||Website Renewal/Maintenance||£300.00|
|13.04.2015||Sherwood Forest Trust||Skate Park Improvements||£1,945.64|
|17.04.2015||Central Garage||MOT & Service||£539.62|
|21.04.2015||Town & Country||Jubilee Park Play Equipment||£4,788.00|
|21.04.2015||Konica Minolta||Copier Charges||£41.02|
|22.04.2015||Platts Harris||Strimmer Harness||£40.80|
|23.04.2015||Town & Country||Village Grass Cutting||£1,420.80|
|24.04.2015||BHMA Limited||Cemetery Signs||£57.85|
|27.04.2015||Glasdon UK Ltd||Litter Pickers||£95.68|
|27.04.2015||N&SDC||East Lane Car Park Rates||£564.00|
|27.04.2015||N&SDC||Mansfield Road Car Park Rates||£672.00|
|27.04.2015||N&SDC||West Lane Car Park Rates||£480.00|
|28.04.2015||Viking Stationery||Copier Paper||£32.71|
|29.04.2015||Came & Company||Annual Insurance Premium||£4,263.59|
|30.04.2015||L Hill||Internal Audit Fee||£100.00|
The Chair made the following comments about some of the cheques.
Cheques were approved unanimously and signed by the Chair. Every cheque is signed by two councillors and invoices are authorised by the Clerk.
15/020 GRANT APPLICATIONS
There is £2,000 grant available to be awarded annually to local community groups - £1,000 in April and £1,000 in October.
The Parish Council is not able to sponsor individuals. All applicants must have a bank account. After a discussion, the following was agreed
It was proposed by Cllr J Peck, seconded by Cllr Starbrook to divide the £1,000 available between the six remaining applicants. Agreed unanimously
The accompanying letter to explain why the grant amount was £166.66 - agreed
It was agreed from Cllrs Peacock and Brown to design a grant application letter for approval at the June meeting. Cllrs Peacock and Brown to design letter
15/021 REPORTS FROM COUNTY AND DISTRICT COUNCILLORS
(VERBAL REPORT AT MEETING; COPY OF REPORT TO CLERK)
The District Councillors for Edwinstowe and Clipstone are - D/Cllrs Celia Brooks, Paul Peacock and Dave Thompson. At the date of this meeting, they have not yet signed their declarations of acceptance.
C/Cllr Peck reported on the following
Cllr Peck is constantly asking for High Street to be resurfaced - it is on the reserve list.
The Chair suspended standing orders at 2029hrs to allow members of the public to speak. Current standing orders allow only those on the electoral register to speak during the public question time session.
A resident would like to be considered for the Events Working Group. Give details to the Clerk
A resident was concerned about the CCTV camera on the allotment shed. One of the childminders looks after her son and she was not aware of the camera. Details to Clerk, Chair to look into
A resident stated that she had a copy of the standing orders, adopted last year, and it does not state that only electors can speak. (note - this is incorrect, standing order 37.5 and public participation guidelines, both on the website, apply)
A resident stated that it is extremely intimidating having people with cameras coming to our meeting and filming. Other residents agreed.
A heated exchange took place.
The Chair reinstated standing orders at 2035hrs and continued with the business of the meeting.
Cllr Peacock has been approached by many residents who would like to contribute to the Parish Council meetings but due to the group of people, not from the village who filming the meetings, they feel too intimidated. Residents are losing their democratic rights.
1. Application No: 15/00652/FUL
Applicant: Newark & Sherwood Homes Ltd
Proposal: Formation of car parking spaces.
Site Address: Land adjacent to 11 & 13 Boy Lane, Edwinstowe, Notts
EPC DECISION: Approved
2. Application No: 15/00357/FUL
Applicant: CTIL Ltd
Proposal: Replacement of a 15m lattice mast with 3 antennas, with a 21m lattice mast with 3 antennas, the replacement of 1 cabinet within the compound and ancillary development.
Site Address: South Forest Farm, Clipstone Road, Edwinstowe, Notts
EPC DECISION: Approved
3. Application No: 15/00609/OUT
Applicant: Mr & Mrs Brentnall
Proposal: Outline application for single dwelling with all matters except access reserved
Site Address: 47 Rufford Road, Edwinstowe, Notts
EPC DECISION: Agree to outline application subject to more detail when full planning application submitted
1. Application No: 15/00190/FUL
Applicant: Mr Gordon
Proposal: Householder application for single storey front extension and garage extension (resubmission of 14/02137/FUL)
Site Address: Hazel Grove Barn, Mill Lane, Edwinstowe, Notts
2. Application No: 15/00069/FUL
Applicant: Newark & Sherwood Homes
Proposal: 6 No. one bedroom flats with associated car parking and external works
Site Address: Land at Second Avenue, Edwinstowe, Notts
3. Application No: 15/00358/FUL
Applicant: Newark & Sherwood Homes
Proposal: 4 No. one bedroom flats with associated external works
Site Address: Land to the rear of 49 Second Avenue, Edwinstowe, Notts
15/023 DATE OF NEXT MEETING: Tuesday 9 June 2015
Meeting closed at 2045hrs
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