Draft Minutes of the Ordinary Meeting of the Council held on Thursday 12 June 2014 in the Council Chamber, Village Hall, Edwinstowe
Present: Cllrs Cocking, Brooks, Benson, Starbrook, Ayre, Tattersall, J Peck
Apologies: Cllrs Boughey - ill health, Cllr K Peck - prior commitments
Cllrs Freeman and George - no apologies
14/029 WELCOME BY CHAIRMAN INCLUDING ANY ANNOUNCEMENTS
The Chair welcomed all present, opened and informed the meeting that this is a Parish Council meeting dealing with formal business of the Parish Council with a public question time section.
The Chair asked whether anyone intended to record the meeting - one member of the public indicated that they would be. The Chair stated that when recording, all equipment should be in plain view. If the intention is to reproduce the recording on the internet, then it should be put on in its entirety and not edited sections. The idea of recording is so those unable to attend meetings, can hear what has occurred.
14/030 RECEIVE ANY APOLOGIES AND REASONS FOR ABSENCE
Cllr Boughey - Special Dispensation Request - approved unanimously
Apologies were received and approved unanimously.
14/031 DISCLOSURES OF INTERESTS BY MEMBERS (AND EMPLOYEES) IN ITEMS ON THE AGENDA
14/032 TO APPROVE THE MINUTES OF THE ORDINARY MEETING OF THE COUNCIL HELD
ON 14th May 2014
Approved unanimously and signed by the Chair
TO APPROVE THE MINUTES OF THE ANNUAL GENERAL MEETING OF THE COUNCIL HELD
ON 14th May 2014
Approved unanimously and signed by the Chair
TO APPROVE THE MINUTES OF THE ANNUAL PARISH MEETING HELD ON 22nd May 2014
The Chair proposed that as the Annual Parish Meeting is not a Parish Council Meeting, the minutes are published on the website for comments from those present and then to be approved at next year's Annual Parish Meeting. Approved unanimously
14/033 MATTERS ARISING FROM PREVIOUS MEETINGS
14/034 TO RECEIVE QUESTIONS AND PETITIONS FROM MEMBERS OF THE PUBLIC (20 MINUTES)
A resident questioned why at the previous meeting, the Chair had reinforced the six month rule concerning questions put during public participation but she allowed her husband to ask questions that had previously been discussed. Chair to respond in writing
A resident reported the overhanging branches on Church Street that were hazardous to traffic. Clerk to report
A resident reported chewing gum on Trinity Road. Clerk to ask Amenity Supervisor to investigate and report back
A resident asked whether the Chair was aware that the rules for the Allotment Association were given to the Clerk prior to the meeting on 4th June 2012. Chair to respond later in the meeting
A resident expressed concern that it had been recorded in previous minutes that a new association had been set up on Ollerton Road allotments. The resident has spoken to one of the founder members of this association and was informed that it has no constitution, rules nor officers therefore, it cannot be an association. They have also stated they will not abide by the current associations rules and will only answer to the Parish Council. The resident has written to the Parish Council about this previously and has yet to receive a reply. Chair to respond in writing
A resident questioned whether it would be beneficial for the Parish Council to record the meetings so the whole parish can have an unbiased view.
A resident asked whether a councillor should identify themselves as such if they are writing letters to the Chad.
A resident asked why it had not been included in the minutes that he had suggested making contact with the Health Service concerning improvements at Major Oak Surgery. Is it the Clerk's fault that this had been omitted from the minutes or are the councillors scared.
A resident asked why they had not been sent a letter in response to a question raised at a previous meeting. Clerk to forward copy of letter sent previously
A resident asked whether the council had received a response from Severn Trent Water concerning the water supply at the allotments. No reply received to date
A resident questioned whether the minute book was available for the public to view. Yes it is a public document
Reference a previous question concerning the water supply, is the council aware that a previous Parish Council contributed to the installation. Contact the Clerk with the information
14/035 TO RECEIVE QUESTIONS FROM COUNCILLORS (20 MINUTES)
The Chair asked whether the councillors agree that we include lone working on the agenda for the next meeting as two workers have felt threatened recently. Approved unanimously
14/036 TO RECEIVE AND CONSIDER REPORTS AND MINUTES OF ANY COMMITTEE, WORKING GROUP OR SUB-COMMITTEE
Available from Parish Council Office.
14/038 Correspondence(COPIES ARE AVAILABLE TO VIEW IN COUNCIL CHAMBERS)
|Nottinghamshire Fire & Rescue Service||Public consultation on NFRS proposals||Noted - copies to be published on notice boards, library, website, Pet's Paradise|
|Nottinghamshire County Council||Nottinghamshire Minerals Local Plan - additional consultation on sand and gravel provision||Noted - copies to be published on notice boards, library and website|
|Cemetery User||Thank you note||Noted|
14/039 ANY APPOINTMENTS TO COMMITTEES, WORKING GROUPS OR
SUB-COMMITTEES OR OTHER BODIES
14/040 FINANCIAL MATTERS (TO BE REFERRED TO THE FINANCE COMMITTEE, if necessary)
14/024 CHEQUES/INVOICES FOR APPROVAL
Approved and signed by Chair.
|DATE||PAYEE||DESCRIPTION||AMOUNT inc VAT|
|20.05.14||Town & Country||Village Grass Cutting||£1,576.80|
|21.05.14||Central Garage||Van Repair||£174.56|
|22.05.14||Broker Network Ltd||Council Insurance Renewal||£4,357.27|
|22.05.14||County Supplies||Litter Bins||£316.92|
|22.05.14||Edwinstowe Village Hall Mgt Cttee||Gas to 22.05.14||£109.77|
|23.05.14||David Stocken||Trailer for Bowser||£160.00|
Approved and signed by the Chair.
14/042 GRANT APPLICATIONS
14/043 PLANNING MATTERS
1. Application No: 14/00967/FUL
Applicant: Mr & Mrs Jackson
Proposal: Householder application to erect an oak timber frame detached double garage with accommodation space above.
Site Address: The Old Vicarage Cottage, West Lane, Edwinstowe, Notts
EPC DECISION: Support Application
2. Application No: 14/00979/FUL
Applicant: Mr & Mr Prince
Proposal: Householder application for the erection of a first floor rear extension (retrospective).
Site Address: 7 St Edwin’s Drive, Edwinstowe, Notts
EPC DECISION: Rejected application
3. Application No: 14/00573/FUL
Proposal: Mr Gu Wenwei
Proposal: Change of use from shop (class A1) to takeaway (class A5) and associated minor works to refurbish and repair the existing building
Site Address: 5 - 7 Mansfield Road, Edwinstowe, Notts
14/044 REPORTS FROM COUNTY AND DISTRICT COUNCILLORS
(VERBAL REPORT AT MEETING; COPY OF REPORT TO CLERK)
County Council Report
Thoresby Colliery Closure - need to continue our efforts and try to use whatever possible to keep the pit open for the remainder of its natural life. The closure will have a big impact on Edwinstowe however, we need to ensure the spoil heap is landscaped and try to ensure the Robin Hood Line stays open.
C/Cllr Peck and D/Cllr Brooks have spent time visiting residents asking open ended questions on local issues. Support for the skate park is overwhelming, throughout the village and some residents who were against it initially think it is a wonderful addition for our young people.
If any resident has any issues they would like to raise with the Parish Councillors, there is an open surgery on the first Saturday each month, outside the Co-op at 10.00am
District Council Report
Individual case work concerning planning issues and licensing work.
D/Cllr Brooks was invited to attend a meeting (as an observer) with Rachel Reeves MP and local miners from Thoresby Colliery. The miners are currently on gardening leave but are not allowed to attend training course whilst on leave.
14/045 DATE OF NEXT MEETING: Thursday 10th July 2014
2007hrs - Meeting closed
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