Draft Minutes of the Ordinary Meeting of the Council held on Tuesday 12 June 2018 at 7.00pm in the Council Chamber, Village Hall, Edwinstowe.
Present: Cllrs Ayre, Brooks, Brown, Peacock, J Peck, K Peck, Tattersall, Troop
Apologies: Cllrs Benson, McLaughlin, Starbrook
18/025 WELCOME BY CHAIRMAN INCLUDING ANY ANNOUNCEMENTS
The Chair opened the meeting, welcomed all present.
There is a Village Hall Open Day on Saturday 23rd June 10.00am – 3.30pm – all welcome.
The Tour of Britain will be coming through Edwinstowe again this year on Saturday 8th September – details to follow.
18/026 RECEIVE ANY APOLOGIES AND REASONS FOR ABSENCE
Reasons were noted.
18/027 DISCLOSURES OF INTERESTS BY MEMBERS (AND EMPLOYEES) IN ITEMS ON THE AGENDA
Cllr Brown – 18/032(a).
18/028 TO APPROVE THE MINUTES OF THE ORDINARY AND ANNUAL GENERAL MEETING OF THE COUNCIL HELD
ON 16th MAY 2018
Minutes were approved unanimously and signed by the Chair.
18/029 GUEST SPEAKER – standing orders were suspended
Peter Gaw Chief Executive Officer at Inspire: Culture, Learning and Libraries.
Peter gave a short presentation concerning the future of library services in Edwinstowe. The library will close later this year for substantial refurbishment and will reopen early 2019.
There will be consultations during the summer to talk to library staff about the modernisation and to make suggestions concerning services that will be provided. Details on village website.
18/030 MATTERS ARISING FROM PREVIOUS MEETINGS
18/031 TO RECEIVE QUESTIONS FROM COUNCILLORS (10 MINUTES)
Cllr J Peck requested the benches at the Bowls Club are re-varnished. Clerk to arrange
Cllr Peacock asked about weed spraying in the village. C/Cllr Peck to make enquiries
Cllr Ayre reported weeds at the front of Abbey Road Centre and around the bins. D/Cllr Brooks to report to N&S Homes
Cllr Ayre has received a request for a filter light at Robin Hood Crossroads for vehicles turning right onto Rufford Road. C/Cllr Peck to make enquiries
Cllr Brown reported speeding vehicles on Rufford Road and Swinecote Road 1pm-2pm Saturday afternoon. Clerk to raise at next beat surgery
Cllr Brown asked about progress on the village plan. Agenda item September
Cllr Brown asked for an update on twinning. The Chair replied that the resident who was taking it forward on our behalf has withdrawn from the project however, the schools are still communicating.
Cllr Brown asked when the grass verges near the Robin Hood crossroads would be cut. C/Cllr Peck to make enquiries.
Cllr Tattersall reported overgrown grass at Abbey Road garages. D/Cllr Brooks to make enquiries on the annual walkabout with N&S Homes.
Cllr Brooks has received a complaint concerning rubble on the site of the Fourth Avenue development. She visited the site but could only see cleared areas where some investigation work has taken place and a pile of sand. Cllr Brooks to reply to the resident.
18/032 TO RECEIVE AND CONSIDER REPORTS AND MINUTES OF ANY COMMITTEE, WORKING GROUP OR SUB-COMMITTEE
18/034 Correspondence(COPIES ARE AVAILABLE TO VIEW IN COUNCIL CHAMBERS)
18/035 ANY APPOINTMENTS TO COMMITTEES, WORKING GROUPS OR
SUB-COMMITTEES OR OTHER BODIES
18/036 FINANCIAL MATTERS (TO BE REFERRED TO THE FINANCE COMMITTEE, if necessary)
18/037 CHEQUES/INVOICES FOR APPROVAL
|DATE||PAYEE||DESCRIPTION||AMOUNT inc VAT|
|11.05.2018||Trade UK (inv)||Plants & Materials||£48.60|
|11.05.2018||Water Plus (inv)||Ollerton Rd Allotment Water Charges||£39.50|
|16.05.2018||EVHMC||Gas Charges to 15.5.18||£73.62|
|30.05.2018||Town & Country Grounds (inv)||Village Grass Cutting||£1,888.80|
|31.05.2018||Town & Country Grounds (inv)||Strimming at Bowling Green, Fourth Ave||£78.00|
|31.05.2018||Glasdon (inv)||Litter Barrow||£958.80|
|04.06.2018||Central Garage (inv)||Van Repair||£80.70|
|04.06.2018||T Robb (inv)||Hanging Baskets||£1,199.25|
|04.06.2018||Water Plus (inv)||Water Charges – Public Conveniences||£59.13|
|01.06.2018||NCC||Month 2 Pension||£1,679.19|
|01.06.2018||HMRC||Month 2 PAYE/NIC||£1,137.34|
|01.06.2018||BMB Financial||Internal Audit Fee||£100.00|
|05.06.2018||NSDC||Correction - Dog Bin Emptying (min ref 17\173)||£1,731.60|
|05.06.2018||Catchers Pest Control||Vermin Control||£80.00|
Cheques/Invoices were approved and signed.
18/038 GRANT APPLICATIONS
18/039 REPORTS FROM COUNTY AND DISTRICT COUNCILLORS
(VERBAL REPORT AT MEETING; COPY OF REPORT TO CLERK)
D/Cllr Brooks has reported various unsightly areas in the village to N&SDC Enforcement.
D/Cllr Brooks has been liaising with N&SDC Officers concerning the development on Fourth Avenue. The Parish Council has a 25 year lease for the play area and bowling green. CISWO agreed to maintain the site ‘in perpetuity’ but this does not start until the 25 year lease expires. Advice from N&SDC is that CISWO should have paid the Parish Council to maintain the site (prior to the new lease) and not charged rent.
CISWO also state they do not need to pay any community fund to the village as they have already paid £80k to Thoresby Sporting Trust.
D/Cllr Peacock is meeting with N&SDC officers to discuss s106 monies, Fourth Avenue and CISWO.
C/Cllr Peck has reported various potholes including the road outside the Village Hall, the pavement near the junction of Fifth Avenue/Mansfield Road.
C/Cllr Peck has awarded various grants in the village and dealt with individual matters.
18/040 PUBLIC PARTICIPATION - STANDING ORDERS WILL BE SUSPENDED
FOR THE DURATION OF THIS SECTION. PLEASE REFER TO GUIDANCE PROVIDED (ALSO AVAILABLE ON THE PARISH COUNCIL WEBSITE) - 15 MINS
No public in attendance.
18/042 DATE OF NEXT MEETING: WEDNESDAY 18th July 2018 – noted
Meeting closed 2105hrs
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