Draft Minutes of the Ordinary Meeting of the Council held on Tuesday 12 July 2016 at 7.00 pm in the Council Chamber, Village Hall, Edwinstowe.
Present: Cllrs Ayre, Benson, Brooks, Brown, J Peck, K Peck, Tattersall and Troop
Apologies: Cllrs Starbrook, McLaughlin - other commitments
16/040 WELCOME BY CHAIRMAN INCLUDING ANY ANNOUNCEMENTS
The Chair opened the meeting, welcomed all present and asked if anyone intended recording the meeting – one member of the public indicated they would be recording.
The RSPB are holding a public information day on 25th July 2016, 5pm - 8pm at Edwinstowe Village Hall to show the plans for the new Sherwood Forest Visitor Centre.
Harworth Estates are holding a public consultation on 21st July 2016, 2pm - 8pm at Thoresby Colliery for the new development on the site.
16/041 RECEIVE ANY APOLOGIES AND REASONS FOR ABSENCE
Reasons were approved unanimously.
16/042 DISCLOSURES OF INTERESTS BY MEMBERS (AND EMPLOYEES) IN ITEMS ON THE AGENDA
16/043 APPROVE THE MINUTES OF THE ORDINARY MEETING OF THE COUNCIL HELD
ON 14th June 2016
Minutes were approved unanimously and signed by the Chair.
16/044 MATTERS ARISING FROM PREVIOUS MEETINGS
16/045 TO RECEIVE QUESTIONS FROM COUNCILLORS (20 MINUTES)
Cllr Brown has received an email from NCC Highways concerning the extent of NCC's responsibility or cutting the grass verges. It states that their responsibility is the outside the Parish boundary however, the Parish Council's responsibility has always been within the 30mph zone.
RESOLVED: - Clerk to make further enquiries
Cllr Tattersall reported the dangerous trees on the High Street outside the Co-op and asked when they were being cut. C/Cllr Peck has already chased Highways for a timeframe.
RESOLVED: - Clerk to make further enquiries
Cllr Tattersall requested a 'hedge letter' be sent to the owners of the hedge next to the Fruit & Veg Shop.
RESOLVED: - Clerk to send letter
Cllr Ayre reported the poor condition of the tarmac on the walkway on Abbey Road and sunken grates.
RESOLVED: - Cllr Peck to visit site and report accordingly
Cllr Troop reported speeding vehicles on Rufford Road. This had already been reported at the SNG meeting.
RESOLVED: - Clerk to report to PCSO at next beat surgery.
Cllr Brown asked for an update on the visit to the High Street by conservation officers concerning the colours used on some of the shop fronts. It was suggested to write to the landlords of the businesses reminding them of the rules of the conservation area.
RESOLVED: - Cllr Brooks to follow up.
Cllr Brown asked why a planning application that had been refused by the Parish Council had not gone to Committee for decision but was decided by a District Council Officer.
Depending on the size of the development, even though it has been refused by the Parish Council, an officer can approve the application.
Cllr Brown reported the poor state of the road towards the cemetery.
The Visitor Centre maintain the road and are aware of the problem however, the tractor is currently off the road so cannot collect the chippings needed.
16/046 TO RECEIVE AND CONSIDER REPORTS AND MINUTES OF ANY COMMITTEE, WORKING GROUP OR SUB-COMMITTEE
Available from Parish Council Office.
16/048 Correspondence(COPIES ARE AVAILABLE TO VIEW IN COUNCIL CHAMBERS)
16/049 ANY APPOINTMENTS TO COMMITTEES, WORKING GROUPS OR
SUB-COMMITTEES OR OTHER BODIES
None - see earlier re substitute councillors on Parks & Open Spaces Sub Committee.
16/050 FINANCIAL MATTERS (TO BE REFERRED TO THE FINANCE COMMITTEE, if necessary)
Skate park repairs will be paid out of s106 monies.
16/051 CHEQUES/INVOICES FOR APPROVAL
|DATE||PAYEE||DESCRIPTION||AMOUNT inc VAT|
|13.06.2016||PPE Work Solutions||Gloves||£14.99|
|15.06.2016||A Buckingham||Grave Dig||£250.00|
|16.06.2016||Grant Thornton||Audit Fee (standard fee only)||£720.00|
|17.06.2016||County Signs||Signs for Play Areas||£828.00|
|20.06.2016||Konica Minolta||Copier Rental/Charges||£157.02|
|24.06.2016||P Roe||Replacement Taps at Allotments||£160.00|
|27.06.2016||VHMC||Electricity Charges to 27.6.2016||£60.38|
|27.06.2016||Town & Country||Village Grass Cutting||£1,420.80|
|28.06.2016||C Mariner||Newsletter Design & Printing||£2,165.00|
|28.06.2016||NCC||Pension Contribution June 2016||£1,174.72|
|28.06.2016||HMRC||PAYE/NIC June 2016||£1,092.95|
|06.2016||Staff||Wages & Salaries June 2016||£5,257.48|
|28.06.2016||A Buckingham||Grave Dig & Exploratory Dig||£300.00|
|04.07.2016||NSDC||Temporary Event Notice Fee - Xmas Event||£21.00|
|06.07.2016||HM Court's & Tribunals Service||Court Hearing Fee||£55.00|
|07.07.2016||E.ON||Car Parks Lighting Electricity Charges||£516.07|
|07.07.2016||H Randall||Newsletter Delivery & Flyer Insertion (Harworth Estates)||£300.00|
The cost for the allotment taps is covered by the annual rent.
16/052 GRANT APPLICATIONS
RESOLVED: - Put note on website informing local groups when grants are considered.
16/053 REPORTS FROM COUNTY AND DISTRICT COUNCILLORS
(VERBAL REPORT AT MEETING; COPY OF REPORT TO CLERK)
The High Street is still scheduled for resurfacing in September.
The Robin Hood Line is more uncertain - Cllr Peck will make further enquiries.
Cllr Peck met with Highways Officer concerning the condition of some footpaths in the village. He took the opportunity to ask about suitable sites for the half winding wheel from Thoresby Colliery. The positioning depends on what services are underneath the ground.
Planning - there is more pressure to build houses. Edwinstowe will get more social housing through N&S Homes 3 year plan, these will probably be bungalows and on sites that they already own.
District Councillors are trying to get the District Council involved in tourism in the west of the district and realising how important it is to the economy.
The new offices have started construction.
At the recent Local Action Group the police were asked if there had been an increase in racial attacks in the district. Cllr Brooks will bring the information back to the Parish Council.
1. Application No: 16/00648/FUL
Applicant: Mr & Mrs Coupe
Proposal: Householder application for erection of a two storey rear extension, single storey side extension and detached garage.
Site Address: Maun View, Sixth Avenue, Edwinstowe, Notts
2. Application No: 16/00683/FUL
Applicant: Mr Stirland
Proposal: Householder application to remove asbestos garage and replace with new log cabin style timber garage using the existing garage area.
Site Address: 14 Rufford Road, Edwinstowe, Notts
16/055 PUBLIC PARTICIPATION - STANDING ORDERS WILL BE SUSPENDED
FOR THE DURATION OF THIS SECTION. PLEASE REFER TO GUIDANCE PROVIDED (ALSO AVAILABLE ON THE PARISH COUNCIL WEBSITE) - 15 MINS
A resident has had difficulty hearing the councillors debating due to the layout of the room. Noted
A resident has recently had a bad experience with hospital appointments. Noted
A resident reported that at recent presentations given by a fracking company, it was mentioned that mining areas were not suitable for fracking. Cllr J Peck responded that at the recent NCC meeting, it was stated that mining areas were more favourable.
A resident asked whether Swinecote Road would be closed permanently when the RSPB built the new visitor centre. Swinecote Road will not be closed.
A resident asked why the half winding wheel had to be moved from the entrance to Thoresby Colliery. Cllr J Peck responded that it will only be moved if Harworth Estates do not want it at the entrance to the new development.
A resident asked questions concerning the Village Envelope and what developments constituted windfall housing. The Chair replied that only the developments at the top of Rufford Road and on Mansfield Road were part of the development plan, everything else is windfall housing.
A resident asked about the VAT element of the list of cheques. It was agreed to show the amount of VAT reclaimed each quarter.
16/056 DATE OF NEXT MEETING: Tuesday 13th September 2016 - START TIME 7.00pm
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