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Meeting Minutes January 2021

Draft Minutes of the Ordinary Meeting of the Council held on Tuesday 12th January 2021 at 7.00pm via Zoom as a remote meeting.

Present: Cllrs Ayre, Brooks, Brown, Carlton, Murphy, J Peck, K Peck, Peacock, Troop.

20/102 WELCOME BY THE CHAIRMAN

One member of the public in attendance.

20/103 RECEIVE ANY APOLOGIES AND REASONS FOR ABSENCE

No apologies.

Chair asked if anyone was recording the meeting other than the Clerk. Cllrs Murphy and K Peck also recording the meeting.

20/104 DISCLOSURES OF INTERESTS BY MEMBERS

Cllrs Troop item 20/111 - Thoresby Vale

Cllrs Murphy - Allotments

Cllrs Carlton item 15 - open for business banner

20/105 TO APPROVE THE MINUTES OF THE ORDINARY MEETING OF THE COUNCIL HELD
ON TUESDAY 8th DECEMBER 2020

Cllr J Peck requested amendment to agenda item 11 EV charge Points; “As councillors had indicated they would still like to meet Brian Rawlinson, the Chair suggested a meeting be arranged at a suitable time.”

Approved

20/106 MATTERS ARISING (following NALC guidelines)

Discussion took place on the Gateway Signs. For clarity, the Parish Council agreed to the strap line “The Home Of Robin Hood”.

Chair reported that the Winding wheel has been actioned.

Chair asked to suspend standing orders for public participation.

Approved

20/107 PUBLIC PARTICIPATION, STANDING ORDERS WILL BE SUSPENDED
(FOR THE DURATION OF THIS SECTION

M – asked if the Parish Council were notified of the barrier closure on Christmas, and enquired why there was a barrier leading to the Forest Cemetery?

20/108 TO RECEIVE QUESTIONS TO COUNCIL FROM MEMBERS

Cllr Peacock – enquired if the Parish Council had received correspondence from Lidsters regarding the Thoresby Memorial?
Chair – the correspondence has been kept up, we are now in a second lockdown.

It was agreed to agenda the Thoresby Memorial at the February Ordinary Meeting.

Cllr K Peck – requested a thank you letter sent to the Post Office, Chemist, School and Fire service which are open during the second lockdown. Requested that Bowe Radio is an Agenda item at the February Ordinary Meeting. Chair asked that Cllr K Peck send contact details for Bowe Radio.

20/109 TO RECEIVE DRAFT MINUTES AND REPORTS OF THE FOLLOWING COMMITTEES, SUB-COMMITTEES AND WORKING GROUPS

Chair – asked that future committee meetings are placed onto a timetable.

Parish Council agreed to move the shared the barrier, to the first item of business.

20/110 AGENDA

  1. Village Hall – Moss removal / Skylight / Office Plastering / Wifi / CCTV

    Received quotes for moss removal and skylight in the hallway, awaiting additional quotes. Repairs come out of S106 monies.


  2. Dog Bin Merryweather close / Paddock Close

    Discussion took place regarding the overflowing dog bin at Paddock close. RSPB have been asked to install an additional dog bin at the jitty from Paddock close.

    It was proposed by Cllr Brown and seconded by Cllr Brooks to replace the dog bin at Merryweather Close.

    Approved


  3. Councillor Vacancy

    The vacancy has been advertised, deadline is 31st January 2020.


  4. Car Park Lighting

    Recommended to receive additional quotes for competitive pricing. Reported that the light is not working by the GP surgery, Clerk will action.


  5. Water – Ollerton Rd Allotments / Public Toilets

    Discussion took place regarding the increase in water charges at Ollerton Rd Allotments. Administrator had reported to the Clerk that the leak had been fixed. Clerk to check if estimated reading.

    Amenity Supervisor is flushing public toilets each week, reported that the disabled access toilets are being accessed with radar key.


  6. Election Charges

    It was resolved to pay the election charges for 2019, invoice received from NSDC in August 2020.


  7. S106 – letter Robin Hood Colts

    Chair – reported that Robin Hood Colts have submitted a formal letter requesting the Parish Council pay for the roller Shutter repair.

    It was agreed to pay for the roller shutters, but will be placed onto a S106 priority list. Proposed by Cllr Brown and seconded by Cllr Peacock.

    Approved


  8. Barrier Cemetery / RSPB

    Chair – Parish Council received a number of complaints regarding the shared access barrier closure on Christmas day, providing access to the Forest Cemetery. The Clerk was on leave for ten days after the December Ordinary meeting and the Administrator confirmed that no notification from the RSPB had been received regarding its closure.

    A discussion took place on the shared access barrier, it was agreed to contact the RSPB and convene a meeting if required.

    Approved


  9. Allotment – letter for approval

    Item withdrawn from Agenda


  10. Dates for future meetings

    It was agreed to produce a future timetable of all committee meetings which will assist the public in attending. It was proposed by Cllr Brown and seconded by Cllr Murphy to work across party.

    Approved


  11. Council Member nominations Planning / HR / Village Hall and Mental Health Champion

    Cllr J Peck proposed Cllr K Peck onto the Planning Committee, seconded by Cllr Murphy

    Approved

    Cllr K Peck proposed Cllr Peacock onto the Human resources Committee, seconded by Cllr Brown.

    Approved

    Cllr Murphy proposed Cllr Brooks onto the Village Hall Committee, seconded by Cllr J Peck.

    Approved

    Cllr Brown proposed Cllr Troop as Mental Health Champion, seconded by Cllr Murphy.

    Approved


  12. Van

    Chair – detailed requirements for an application with Public Works Loan Board loan.

    It was proposed by Cllr J Peck and seconded by Cllr Brown “to purchase a replacement van through the Public Works Loan Board”.

    It was resolved to purchase a van


  13. The Big House – Christmas Tree

    If possible, Parish Council will facilitate a donated Christmas tree to be placed outside the Big House next year, proposed by Cllr Brooks and seconded by Cllr Brown.

    Approved


  14. BT Building

    A discussion took place regarding the BT building. Parish Council agreed to write a letter of support to NSDC.


  15. Open for Business Banner

    After a discussion, it was agreed to remove the banner and Cllr Carlton to report back to the business forum.

    Cllr Carlton – highlighted concerns from residents of tourists visiting the RSPB and the high street not following government advice.

    Cllr Troop – reported that the COVID-19 working group to organise informal meetings when necessary. Members are drafting a generic COVID 19 sign to be placed in areas within the village.


  16. Volunteer Group

    Cllr K Peck – volunteer network has received 250 calls since the first lockdown. Contact phone numbers have been placed in GP surgery and chemist, using social media to get the message out. 152 food boxes from Ollerton for residents in Edwinstowe and Clipston have been received for 214 Adults and 196 children, providing a total of 8,610 meals for residents of Edwinstowe and Clipston for those families in financial need. Both the Church and GP surgery newsletters provide information. Asked for suggestions to raise food parcel awareness.

20/111 Correspondence

  1. LGA - Model Councillor Code of Conduct 2020
    Agreed to agenda Model of Conduct for Februarys Ordinary Meeting for adoption.

  2. Places to ride funding application - Thoresby Vale / pump track

  3. Places to Ride Public Engagement Survey
    Chair - reported 136 responses received from the Parish Council website.

  4. Health & Safety Consultancy

  5. Speeding Swinecote Road
    Chair police have been using a speed gun on Swinecote Road.

  6. Harworth

20/112 FINANCIAL MATTERS (TO BE REFERRED TO THE FINANCE COMMITTEE, if necessary)

20/113 INVOICES FOR APPROVAL

DATE PAYEE DESCRIPTION AMOUNT inc VAT (if applicable)
08.12.2020 JKE Web Design Magazine Design £500.00
11.12.2020 Salaries Wages £3,972.83
11.12.2020 HMRC PAYE/NIC £1,465.01
14.12.2020 Came & Company Vehicle insurance £71.93
15.12.2020 Worksop Van Hire Van Hire £120.00
15.12.2020 Worksop Van Hire Van Hire £120.00
16.12.2020 NCC Pension (November) £1,854.51
16.12.2020 NCC Pension (October) £1,840.75
21.12.2020 Bushby Magazine Distribution £250.00
21.12.2020 Waterplus Ollerton Allotments £1,127.09
22.12.2020 EON Car Park Lighting Charges £911.68
22.12.2020 Waterplus Cemetery £84.73
22.12.2020 Waterplus Mansfield Rd Public Toilets £247.01
24.12.2020 Salaries Wages £2,049.19
04.01.2021 NALC Online Event £38.93
04.01.2021 Viking Office stationary £213.49
04.01.2021 Viking Tools £14.71
04.01.2021 Trade UK Amenity materials £28.47
04.01.2021 Konica Minolta Photocopier / Printing £396.97
04.01.2021 Worksop Van Hire Vehicle Hire £120.00

20/114 DIRECT DEBITS FOR APPROVAL

DATE DESCRIPTION AMOUNT inc VAT
02.12.2020 UK Fuels Ltd Petrol/Diesel £86.03
09.12.2020 UK Fuels Ltd Fuel Card Charges £3.60
16.12.2020 Sage Software Ltd Payroll software £20.44
23.12.2020 UK Fuels Ltd Petrol/Diesel £84.40
24.12.2020 Better Connected Telecoms £80.33
31.12.2020 Unity Trust Bank Handling Charge £2.70
31.12.2020 Unity Trust Bank Service Charge £38.25
04.01.2021 NSDC West lane Car park £49.00
04.01.2021 NSDC East lane Car park £58.00

20/115 INCOME

DATE DESCRIPTION AMOUNT inc VAT
17.12.2020 Cemetery £460.00
18.12.2020 Cemetery £120.00
22.12.2020 Street Cleaning £4,702.50
30.11.2020 Magazine Advert £25.00
30.12.2020 Scrap Metal £150.00
30.12.2020 Cemetery £1,740.00
  Total £7,197.50

BANK BALANCE   £91,999.49

20/116 REPORTS FROM COUNTY AND DISTRICT COUNCILLORS
(VERBAL REPORT AT MEETING; BULLET POINTS TO CLERK)

Cllr J Peck moved to extend the meeting, seconded by Cllr Brown.

Report from County Councillor J Peck
After meeting at Boy Lane with officers of the Highways Department to show them at first hand, the poor state of the road surface, I’m pleased to report that Boy Lane has now been included in the programme for the 2021/22 financial year, for resurfacing. I’m pleased with this success as I’ve been trying to get this done for several years. I’ve followed up why only half of the pavement on Church Street has been resurfaced and I’ve been assured the rest of it will be completed, along with the road surface, during February Half Term as planned. I’ve reported a number of potholes at various locations around the village which have now been fixed. I supported, along with County Councillors from all parties, a motion condemning the repeated discharge of raw sewerage into Nottinghamshire rivers, including the River Maun. The County Council is strongly urging Severn Trent to put measures in place to stop this happening. All councillors receive regular progress reports about the coronavirus, including the incidence in our communities. It is of great concern to me that the incident rate in the Edwinstowe and Clipstone ward has consistently been amongst the highest in the County. That continues to be the case and appears to be rising. I hope that all residents will continue to observe all precautions during the current lockdown.

Report from District Councillor Brown
Attended a meeting regarding CCTV for the village. A temporary camera can be moved to hot spots of antisocial behaviour. As a Governor of Kingsmill Hospital, critical care is high in hospitals. Newark hospitals urgent care has been closed overnight. Working with Helen Ellison on mental health being for staff and asked to be incorporated for councillors. Working with Sutton Christian Charity to give out food parcels in Edwinstowe and Clipston who are looking for volunteers to undertake deliveries. A NSDC Consultation regarding the garages at Henton Rd has been produced. The Vaccination programme goes live next week at Newark Showground. GP surgeries will be rolling out the vaccine.

Report from District Councillor Carlton
Carried out individual case work. Tier 4 guidance has been submitted by NSDC for grants to businesses. More support provided to business which do not have rateable values, including taxi drivers. Will be representing NSDC with the Police board and Paddy Tippings office regarding the next budget. Will be a question in the commons regarding local elections of 2021.

Report from District Councillor Peacock
Business support grants have one section for those who have already received money, second part will be discretionary. At Abbey Road, reported two garages that were dangerous and need removing. Led to a plans being submitted for one three bedroom bungalow for families with disabled children. Two semi-detached bungalows, additional car parking spaces, plus two garages with solar panels and charging points. NSDC have undertaken consultation exercise. Requested a CCTV meeting and asked that more people sign the petition to show strength of opinion. Football Foundation have provided feedback for the Sherwood Fields funding. Trying to organise a meeting regrading parking within the village in the next few weeks.

20/117 CONFIDENTIAL MATTERS

To resolve to exclude the Press and public from the following item(s) in accordance with The Public Bodies (Admissions to Meetings) Act 1960.

20/118 DATE OF NEXT MEETING: Tuesday 9th February 2021

Meeting closed at 9.20pm.

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