Draft Minutes of the Ordinary Meeting of the Council held on Tuesday 11 October 2016 at 7.15 pm in the Council Chamber, Village Hall, Edwinstowe.
Present: Cllrs Ayre, Brooks (arrived 1918hrs), Brown, McLaughlin, Peacock (arrived 1932hrs), J Peck, K Peck, Starbrook, Tattersall, Troop
Apologies: Cllr Benson, ill health
16/074 WELCOME BY CHAIRMAN INCLUDING ANY ANNOUNCEMENTS
Cllr Tattersall opened the meeting and asked if anyone was recording. One member of the public indicated he would be recording.
16/075 RECEIVE ANY APOLOGIES AND REASONS FOR ABSENCE
Reasons were approved unanimously.
16/076 DISCLOSURES OF INTERESTS BY MEMBERS (AND EMPLOYEES) IN ITEMS ON THE AGENDA
16/077 APPROVE THE MINUTES OF THE ORDINARY MEETING OF THE COUNCIL HELD
ON 13th September 2016
Minutes were approved unanimously and signed by the Chair.
The guest speaker did not attend the meeting.
16/078 MATTERS ARISING FROM PREVIOUS MEETINGS
16/079 TO RECEIVE QUESTIONS FROM COUNCILLORS (10 MINUTES)
Cllr Brown reported the needle found on Fourth Avenue Play Area last Friday. This was cleared up and disposed of correctly, police were notified, the Chad and schools were contacted.
There is an article in the next edition of the magazine.
RESOLVED: Get the correct procedure for dealing with SHARPS, in writing, from N&SDC. Write to residents near to the play area.
Cllr Ayre thanked Cllr J Peck for getting the repair work carried out on Abbey Road.
Cllr K Peck reported the resurfacing of High Street. The road looks fantastic. Thanks to Cllr J Peck for persevering.
16/080 TO RECEIVE AND CONSIDER REPORTS AND MINUTES OF ANY COMMITTEE, WORKING GROUP OR SUB-COMMITTEE
Available from Parish Council Office.
16/082 Correspondence(COPIES ARE AVAILABLE TO VIEW IN COUNCIL CHAMBERS)
16/083 ANY APPOINTMENTS TO COMMITTEES, WORKING GROUPS OR
SUB-COMMITTEES OR OTHER BODIES
16/084 FINANCIAL MATTERS (TO BE REFERRED TO THE FINANCE COMMITTEE, if necessary)
16/085 CHEQUES/INVOICES FOR APPROVAL
|DATE||PAYEE||DESCRIPTION||AMOUNT inc VAT|
|14.09.16||Andrew Logan||Skate Park Repairs||£810.00|
|20.09.16||PC World||New Office Laptop||£399.99|
|21.09.16||HM Revenue & Customs||PAYE/NIC Month 6||£1,071.56|
|21.09.16||NCC||Pension Month 6||£1,182.45|
|28.09.16||Town & Country||Village Grass Cutting||£1,396.80|
|29.09.16||Grant Thornton||Audit Fee (this is the additional charge only)||£4,800.00|
|03.10.16||JKE Web Design||Laptop Set Up & Installation||£119.99|
|03.10.16||Cables Electrical||Call Out & Repair of CCTV||£177.60|
|05.10.16||NCC Supplies||Brush Heads||£43.56|
Cheques approved and signed by the Chair.
16/086 GRANT APPLICATIONS
RESOLVED: To award Little Oaks Playgroup £400 and 2nd Edwinstowe Brownies £300 - approved unanimously
A discussion took place concerning the balance of this year's grant money. Cllr Brown proposed using it as the Parish Council's contribution towards the Thoresby Colliery Memorial.
RESOLVED: - To complete a grant application form for the Thoresby Colliery Memorial Fund
A discussion took place concerning the grant application form and amendments were suggested.
RESOLVED: - Clerk to revise the form and circulate with the minutes for approval at November Meeting. Agenda item November.
16/087 REPORTS FROM COUNTY AND DISTRICT COUNCILLORS
(VERBAL REPORT AT MEETING; COPY OF REPORT TO CLERK)
Cllr Peck reported the High Street resurfacing, completed within timescale. He has submitted the following requests for Highways issues relating to Edwinstowe;
The zigzag lines outside King Edwin Primary School have now been extended.
Unlike other authorities, NCC have not closed a single library in the county and the Youth Service is continuing. Cllr Peck encouraged residents to use the library and join Inspire (the organisation that runs the library)
RESOLVED: To put an article in the next magazine about the library.
The District Council has a community grant scheme open to community groups.
RESOLVED: To publicise on our website and inform groups.
There was an informal meeting concerning N&S Homes building 335 social houses across the district over a five year period. There are currently 3,500 - 4,000 people on the housing waiting list. Edwinstowe is not included in any plans currently in existence covering the next two years. Any plans will be subject to the normal planning process and permissions.
Hopefully the rumours will now settle down.
Next Planning Meeting - Thursday 13th October 2016 at 10.00am in Parish Council Office. The plans are now in for the Visitor Centre. This needs to be dealt with in a special meeting to allow a full debate and to include public participation.
RESOLVED: To arrange a planning meeting.
The Solar Farm that had been refused by the Parish, District and County Councils has been approved by an Inspector at appeal.
RESOLVED: The Chair to write a letter to the Chad - agreed unanimously.
16/089 PUBLIC PARTICIPATION - STANDING ORDERS WILL BE SUSPENDED
FOR THE DURATION OF THIS SECTION. PLEASE REFER TO GUIDANCE PROVIDED (ALSO AVAILABLE ON THE PARISH COUNCIL WEBSITE) - 15 MINS
A resident questioned why the s106 monies were being discussed as planning permission has not yet been given. The Chair responded that outline permission has been given; only reserved matters are up for discussion, houses will be built.
A resident asked if the allotment sub-committee meeting would be advertised. All sub-committee meetings are advertised in noticeboards and on the website 3 clear days before the meeting.
A resident expressed an interest in being part of the Thoresby Memorial Working Group. Please send suggestions to the council.
A resident stated that Harworth Estates were prepared to fund the memorial. This is not what the Clerk had been told recently when she contacted Harworth Estates.
A resident asked what the auditors comments had been. The Chair explained that of the 21 complaints sent to the auditors, 14 were not within the auditors power and 6 asked the council to be declared unlawful.
Only three procedural issues were raised. We have amended our Financial Regulations to cover these matters.
16/090 DATE OF NEXT MEETING: Tuesday 8th November 2016
Meeting closed 2051hrs
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