Draft Minutes of the Ordinary Meeting of the Council held on Tuesday 11 March 2014 at 7.00pm in the Council Chamber, Village Hall, Edwinstowe
Present: Cllrs Benson, Cocking, Tattersall, Ayre, Brooks, J Peck and K Peck
13/148 WELCOME BY CHAIRMAN INCLUDING ANY ANNOUNCEMENTS
The Chair opened the meeting and welcomed all present and asked whether anyone present intended to record the meeting and if so to declare it now. No declarations were made.
13/149 RECEIVE ANY APOLOGIES AND REASONS FOR ABSENCE
Cllr Boughey - dispensation until May (last meeting April)
Cllrs Starbrook and Freeman - illness
Cllr George - no apologies given
Apologies were received and approved unanimously.
13/150 DISCLOSURES OF INTERESTS BY MEMBERS (AND EMPLOYEES) IN ITEMS ON THE AGENDA
13/151 TO APPROVE THE MINUTES OF THE ORDINARY MEETING OF THE COUNCIL HELD
ON 11th February 2014
Minutes were approved and signed by the Chairman.
13/152 MATTERS ARISING FROM LAST MEETING
The Chairman requested the permission of the Parish Council to move item 13/156. Agreed unanimously
Clerk to invite Eddie Fenwick to April meeting
13/153 TO RECEIVE QUESTIONS AND PETITIONS FROM MEMBERS OF THE PUBLIC (20 MINUTES)
The Chair explained the rules of public participation to the meeting stressing that all electors have a right to speak. Each elector can speak for up to one minute on any issue but there would be no discussion.
Jim Rhodes, President of the Allotment Association expressed his disappointment, as in his view, the minutes from the February Parish Council meeting were inaccurate. He has sent a letter containing 13 questions requesting a written response. It has not been possible to supply names and addresses of allotment holders or audited accounts. On 6th January 2014, a letter was sent to the Parish Council requesting an urgent meeting - he has not received a response.
John Brooks, husband of Celia Brooks, read a report summarising a telephone conversation that had taken place between his wife, Jim Rhodes and Rob Hallam the previous month. (copies available from the Parish Council Office on request subject to the usual copy charges.) Mr Brooks felt the tone and language used during the conversation were not appropriate and questioned the accuracy of the information being fed back to other allotment holders.
Alan Kitchener queried the statement made by the Chair in her report concerning there not being an AGM for two years. There had been one in February 2013 but it had to be abandoned due to disruptive behaviour.
Terry McLaughlin expressed his disappointment that no member of the Parish Council has visited the allotment site or discussed the concerns raised with other allotment holders.
Thomas Holland demanded an apology concerning information given previously about the gate installed by Friars Park residents between Old School Drive and Jubilee Park.
Carol Ritchie reported the amount of dog mess on the grassed area of Jubilee Park. Pass details to Clerk to report to N&SDC
Julie Hutchinson questioned the need for CCTV at the skate park as previously the Parish Council had stated there was no antisocial behaviour on Jubilee Park. The previous minutes state that the Clerk will be sending a memo for availability for an informal meeting to discuss future development at Jubilee Park. Who is this memo being sent to? Will residents be consulted?
Sheila Norton distributed a report including an 'Allotment Dispute Timeline' and outline of Data Protection.
Joe Bennett informed the council that the Allotment Shed had been given by NCC in 1994.
As there was still time left in the Public Participation section, the Chair allowed Jim Rhodes to speak again. He reiterated the points he had raised earlier.
John Brooks also spoke again.
13/154 TO RECEIVE QUESTIONS FROM COUNCILLORS (20 MINUTES)
Cllr Cocking reported that the large tree on Beardsley Road has been trimmed extensively and due to the fine weather we have been experiencing, Henton Road play area has been used considerably.
Cllr J Peck has also received an email from a resident concerned with the amount of dog fouling at Jubilee Park despite the two dog bins that are provided. Clerk to report to Dog Warden for extra patrols, article in next village magazine and more/better signage to be displayed.
Cllr Tattersall informed the meeting that the Chair and Vice-Chair can only act as instructed by the whole council. Every decision has to come through the Full Parish Council for approval.
Cllr Brooks asked the meeting for approval for the Allotment Sub-Committee to meet with Ollerton Road Allotment Association (all allotment holders will be invited). Agreed unanimously, Clerk to liaise with Rob Hallam (Chairman)
13/155 TO RECEIVE AND CONSIDER REPORTS AND MINUTES OF ANY COMMITTEE, WORKING GROUP OR SUB-COMMITTEE
13/157 Correspondence(COPIES ARE AVAILABLE TO VIEW IN COUNCIL CHAMBERS)
Please note, only items of correspondence that are not dealt with as an agenda item are included in this section. Copies of all correspondence are kept. Anyone can look at any item excluding those relating to staff - subject to prior arrangement and cost in line with N&SDC.
13/158 ANY APPOINTMENTS TO COMMITTEES, WORKING GROUPS OR
SUB-COMMITTEES OR OTHER BODIES
13/159 FINANCIAL MATTERS (TO BE REFERRED TO THE FINANCE COMMITTEE, if necessary)
13/160 CHEQUES/INVOICES FOR APPROVAL
|DATE||PAYEE||DESCRIPTION||AMOUNT inc VAT|
|03.02.14||Notts Fire & Rescue||Fire Extinguisher Service||£12.00|
|03.02.14||Konica Minolta||Photocopy Charges||£24.82|
|05.02.14||Intervend UK Limited||Water Machine||£6.00|
|07.02.14||Severn Trent Water||Mansfield Rd Toilets||£81.03|
|13.02.14||County Supplies||Brush Heads||£33.12|
|19.02.14||Village Hall Mgt Committee||Gas to 19.02.14||£209.49|
|27.02.14||PPE Work Solutions||Work Gloves||£10.99|
|03.03.14||apdesign||Newsletter Design and Print||£2,165.00|
|28.02.14||Intervend UK Ltd||Water Machine||£6.00|
Approved and signed by the Chair
13/161 GRANT APPLICATIONS
13/162 PLANNING MATTERS
The planning application for Bargain Booze and the Wine Tree has been refused by N&SDC for problems relating to traffic and parking. (the problems were relating to the Wine Tree and not Bargain Booze)
The site of Thoresby Welfare is now cleared. Due to a covenant on the site, if the site is sold or developed, 75% must be paid across to the Coal Authority. This covenant is in place until February 2018. After it was discussion it was agreed to arrange a meeting with CISWO representatives to investigate the future development of the site. Clerk to arrange meeting
The application for the Treet House has gone to appeal - pending consideration.
The old Edwinstowe News on Mansfield Road is in a state of serious disrepair and is unsafe. We may need to contact the District Council to get the site tidied and made safe.
13/163 REPORTS FROM COUNTY AND DISTRICT COUNCILLORS
(VERBAL REPORT AT MEETING; COPY OF REPORT TO CLERK)
District Councillors Report
D/Cllr Brooks has dealt with planning enquiries for individuals. The District Council budget has now been agreed with no increase in their portion of Council Tax. N&S Homes rent has risen at inflation rate plus 1%.
Cllr Ayre asked whether there were any changes to the costing system for services such as pest control. D/Cllr Brooks has received a list of charges; residents on benefits also need to pay for services but at a lower rate.
County Councillors Report
The situation remains the same for the new visitor centre application from Discovery Attractions - the deadline is the end of March.
C/Cllr Peck visited Thoresby Colliery last week and went to the top of the spoil heap which is nowhere near the height approved through the planning application which was for an additional 15 metres. The planners check on a regular basis. 32,000 tons is dumped per week. The heap will be planted with mature trees and grassed this summer and eventually there are plans to put pathways in. It will be a great addition when completed.
Potholes and faulty streetlights are reported on a daily basis. The new lights on Abbey Road are brilliant - these are part of a plan to replace all lights with LED which are more energy efficient and 'dimmable'
The County Council budget has now been passed. Unfortunately there will be 800 redundancies and a further 40% reduction in the budget over the next 4 years. This will obviously alter the way services will be delivered in the future.
C/Cllr Peck has managed to save the Youth bus service for Edwinstowe.
13/164 DATE OF NEXT MEETING: 10th April 2014
Meeting Ended 2035hrs
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