Draft Minutes of the Ordinary Meeting of the Council held on Tuesday 10 September 2019 in the Council Chamber, Village Hall, Edwinstowe.
Present: Cllrs Ayre, Brooks, Brown, Carlton, Freeman, Murphy, Peacock, J Peck, K Peck, and Troop.
Apologies: Cllr Rogers.
19/051 WELCOME BY CHAIRMAN INCLUDING ANY ANNOUNCEMENTS
The Chair opened the meeting and welcomed all present. Chair requested that we add some late correspondence.
19/052 RECEIVE ANY APOLOGIES AND REASONS FOR ABSENCE
Apologies noted for Cllr Rogers.
19/053 DISCLOSURES OF INTERESTS BY MEMBERS (AND EMPLOYEES) IN ITEMS ON THE AGENDA
Cllr Carlton 19/058.
Cllr Murphy 19/058.
19/054 TO APPROVE THE MINUTES OF THE EXTRAORDINARY MEETING OF THE COUNCIL HELD
ON 9th JULY 2019
Cllr K Peck asked that minutes from July Meeting are amended to include: Reports from District Council as given on the night unless written report offered in absence of Councillors. Approved.
Den building close to Forest Cemetery, Clerk has spoken to RSPB.
19/055 MATTERS ARISING FROM PREVIOUS MEETINGS
Cllr Ayres asked for update on Cemetery Memorial Bird Boxes. Clerk updated that Laminate plaques have been purchased along with bird boxes. Trees in the forest Cemetery will have a small tree tag which people wishing to sponsor boxes can locate to choose tree each box can be placed upon. Charge of £100 was agreed, an article to appear in forthcoming Village Magazine.
19/056 TO RECEIVE QUESTIONS FROM COUNCILLORS (10 MINUTES)
Cllr Peacock reported that he is now a Director of RCAN. Clerk to send out letter of acceptance.
Cllr Troop reported that people can sign “the weeds on road” petition located in the Parish Chamber.
Cllr Ayres reported homeless man living in a tent outside Gaitskell Crescent.
Chair reported Meeting to take place with Robin Hood Colts 10am 17th September.
19/057 TO RECEIVE AND CONSIDER REPORTS AND MINUTES OF ANY COMMITTEE, WORKING GROUP OR SUB-COMMITTEE
19/059 Correspondence (COPIES ARE AVAILABLE TO VIEW IN COUNCIL CHAMBERS)
Cllr Carlton reported that Edwinstowe’s Alcohol Control Public Space Protection Order was to have been revoked by NSDC. The Edwinstowe decision will now be deferred till November for the Parish Council to give feedback.
Cllr Ayres reported bags / boxes of alcohol cans and bottles being regularly dumped in the alley way adjacent to the Abbey Road Community Centre.
Anti-social behaviour has been reported to the Parish Council from the shop between first and Fourth Avenue. The village PCSO has been on long term sick so the village has not had representation.
Proposed by Cllr K Peck – motion to pre-empt NSDC to retain Alcohol Control Public Space Protection Order. Seconded by Cllr Carlton.
Council unanimously agreed.
Article to appear in village magazine to report anti-social behaviour to the police.
Trinity Close is managed by BDW Barrats ltd have changed maintenance contracts which has resulted in maintenance issues. Clerk liaising with BDW.
Cllr Freeman suggested village article regarding caravan / cars parked on pavement restricting pedestrian access.
Cllr Murphy raised issue with possible siting of engine wheel. Harworths have moved engine wheels for maintenance and will be sending out planning application for the Parish Council to review.
19/060 FINANCIAL MATTERS (TO BE REFERRED TO THE FINANCE COMMITTEE, if necessary)
Chair reported that the Nat West Bank be discussed in the next finance meeting and look into VAT.
Finance meeting to take place in October.
Clerk has added new Direct Debits and Income in the Ordinary Meeting Agenda which were previously omitted.
Cllr K Peck asked why Pension contributions were as high as salaries. Clerk explained that Amenity staff are paid fortnightly and Office staff monthly. This accounts for the difference in salary amounts throughout the month. Pensions contributions which are paid a month in arrears. It was agreed that Pension contributions were correct and not as high as salaries.
19/061 CHEQUES/INVOICES FOR APPROVAL
|DATE||PAYEE||DESCRIPTION||AMOUNT inc VAT|
|07.06.2019||BMB Financial Services||Internal Audit||£100.00|
|07.06.2019||Town and Country||Grass Cutting||£1,396.80|
|12.06.2019||D A Williams||Electrical Services / PAT Testing||£266.00|
|27.06.2019||Hertfordshire County Council||County Supplies||£104.23|
|27.06.2019||Village Hall||Electric / Gas||£497.15|
|08.07.2019||JKE Web Design||Village Newsletter||£500.00|
|08.07.2019||Ultimate Print & Design||Printing Services Village Magazine||£1,000.00|
|21.07.2019||Waterplus||Water – Public Convenience||£66.48|
|22.07.2019||Town and Country||Grass Cutting||£1,396.80|
|02.07.2019||Prime Property Repairs||Repairs SkatePark||£1,850.00|
|31.07.2019||Platts Harris||Knapsack Sprayer||£177.60|
|03.08.2019||Waterplus||Water Royal Allotments||£250.69|
|19.08.2019||Town and Country||Grass Cutting||£1,396.80|
|28.08.2019||JKE Web Design||Microsoft Renewal||£59.99|
|03.09.2019||Cobb and Sons||Re-open Grave||£200.00|
19/061 DIRECT DEBITS FOR APPROVAL
|DATE||PAYEE||DESCRIPTION||AMOUNT inc VAT|
|01.07.2019||NSDC||Cemetery Church Street||£60.00|
|01.07.2019||NSDC||East Lane Car Park||£57.00|
|01.07.2019||NSDC||West Lane Car Park||£49.00|
|01.07.2019||NSDC||Mansfield Road Car Park||£68.00|
|10.07.2019||UK Fuels||Petrol / Diesel||£27.81|
|17.07.2019||UK Fuels||Petrol / Diesel||£95.48|
|19.08.2019||ICO||Date Protection Fee||£35.00|
|22.07.2019||Personnel Management||Retained Services||£120.00|
|31.07.2019||UK Fuels||Petrol / Diesel||£22.97|
|01.08.2019||NSDC||Cemetery Church Street||£60.00|
|01.08.2019||NSDC||East Lane Car Park||£57.00|
|01.08.2019||NSDC||West Lane Car Park||£49.00|
|01.08.2019||NSDC||Mansfield Road Car Park||£68.00|
|07.08.2019||UK Fuels||Petrol / Diesel||£8.68|
|16.08.2019||UK Fuels||Petrol / Diesel||£121.49|
|21.08.2019||UK Fuels||Petrol / Diesel||£6.61|
|22.08.2019||Personnel Management||Retained Services||£120.00|
|27.08.2019||NatWest||Auto Pay Charge||£4.00|
|28.08.2019||UK Fuels||Petrol / Diesel||£23.49|
|DATE||DESCRIPTION||AMOUNT inc VAT|
19/063 REPORTS FROM COUNTY AND DISTRICT COUNCILLORS
(VERBAL REPORT AT MEETING; BULLET POINTS TO CLERK)
Report from County Councillor J Peck; reported weeds growing around guttering, requested spraying of these areas. Reported Pot Holes within the village, will report back on Climate change Bill that was passed by Nottinghamshire County Council
Report from District Councillor Brown; Conservation Area Consultation meet and greet went well on Saturday with 15/16 giving feedback the consultation closes 23rd September.
The Conservation walkabout was informative, gave a good chance for councillors to give direct feed back to the conservation officer Oliver Scott, who did get a lot of information from the parish for the submission, once the consultation closes.
PAWS assemblies the district enforcement team are doing assemblies for local schools on dog fouling and the care for the local environmental area.
Cllr K Peck comment to follow up as representative on schools forum.
Report from District Councillor Carlton; following on from the District Councils declaration of a Climate Change Emergency, the Council are producing a report to be submitted to the Leisure and Environment Committee on the 24th September, outlining the Councils proposals in how we can as an authority play our part in reducing carbon, in-line with national targets on carbon reduction.
Linked to the above, the Leisure and Environment Committee will on the 8th October undertake a visit to the Recycling Centre on Crowne Farm Way, Mansfield to further understand the process and what can be done to improve recycling rates in the District.
At the Economic Development Committee on the 11th September proposals will be decided in relation to a free tree scheme, where it is proposed 10,000 two year old trees would be distributed. Households would be apply for two trees maximum. The Council is also proposing to apply for and match fund a Government Tree Planting Scheme which would allow for 6,000 small (100-125cm) tree or 15 large (3m or more in height). Further expressions of interest in other schemes are being proposed.
Following on the Licensing Committee of the 5th September, the District Council have proposed to remove the Public Spaces Protection Order for Edwinstowe. In line with member feedback at the committee this decision of revocation has been deferred until November’s meeting. Parish Councils on the revocation list will be contacted.
NSDC has now launched a website for promoting tourism as discussed at our recent meeting with officers of the Council and Parish/District Members. The website can be found at www.visitnewarkandsherwood.info
Report from District Councillor Peacock; Reported and insisted hedge/shrubs to be trimmed back on Ollerton Road and Newbery Close, both done.
I have been pressing for 5 trees at Maythorn Grove to be cut back for safety reasons. These trees will be cut back by 30 to 50% in September. This will cause a temporary road closure.
We mentioned Friars Park in the meeting.
A redeployable CCTV camera will be installed this week at the lamp post opposite the Library. This is part of a 28 day consultation period. The objective is to gather evidence of need. I have pressed for more redeployable CCTV points to be installed.
For some time the Labour Group have been pressing for more Community Relationship Officers to be recruited to work to support communities. Recently NSDC have recruited 2 such officers, I am hoping that a further officer will be in place by January.
There have been some delays to the new Dukeries Swimming Pool due to the specialised nature of its design, though progress is being made, planning permission will go in before the end of the year.
I pressed for improvements to the Craft Centre and was happy that £250k was placed in NSDCs capital programme a few years ago, unfortunately due to delays and overspending on the former toilet block further capital is required for the refurbishment of the Craft centre. A report going to Policy and Finance is requesting further capital funding.
I have been pressing for Edwinstowe and Clipstone ward to be one of 6 areas in the district that has more resources directed to it to help to improve health inequalities in line with our Community Plan. This has been successful.
I have had an issue raised regarding the footpaths (and bridleways) along the river banks. This need attention as the paths have been eroded (I’m not sure who deals with this.
19/064 PUBLIC PARTICIPATION - STANDING ORDERS WILL BE SUSPENDED
FOR THE DURATION OF THIS SECTION. PLEASE REFER TO GUIDANCE PROVIDED (ALSO AVAILABLE ON THE PARISH COUNCIL WEBSITE) - 15 MINS
19/065 DATE OF NEXT MEETING: 8th October 2019 AT 7.00 PM
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