Draft Minutes of the Ordinary Meeting of the Council held on Tuesday 10 November 2015 at 7.15pm in the Council Chamber, Village Hall, Edwinstowe
Present: Cllrs Ayre, Benson, Brooks, Brown, McLaughlin, Peacock, J Peck, K Peck, Tattersall
Apologies: Cllrs Cocking and Starbrook - illness
15/091 WELCOME BY CHAIRMAN INCLUDING ANY ANNOUNCEMENTS
The Chair opened the meeting, welcomed all present and made the following announcements
15/092 RECEIVE ANY APOLOGIES AND REASONS FOR ABSENCE
Reasons were approved and accepted unanimously
15/093 DISCLOSURES OF INTERESTS BY MEMBERS (AND EMPLOYEES) IN ITEMS ON THE AGENDA
Cllr McLaughlin - 15/097(ii)
15/094 TO APPROVE THE MINUTES OF THE ORDINARY MEETING OF THE COUNCIL HELD
ON 13th October 2015
Minutes were approved unanimously and signed by the Chair.
15/095 MATTERS ARISING FROM PREVIOUS MEETINGS
15/096 TO RECEIVE QUESTIONS FROM COUNCILLORS (20 MINUTES)
Cllr J Peck has received a complaint from a resident of Brocklehurst Drive concerning the twice-weekly firework display at Center Parcs. He has written to Center Parcs as a county councillor.
Cllr Brooks reported back from the recent meeting with representatives of Woodheads concerning the proposed development at the Edwinstowe House site. There are no firm plans at present.
15/097 TO RECEIVE AND CONSIDER REPORTS AND MINUTES OF ANY COMMITTEE, WORKING GROUP OR SUB-COMMITTEE
Available from Parish Council Office.
2014hrs Cllr McLaughlin arrived (had been attending another committee meeting)
15/099 Correspondence(COPIES ARE AVAILABLE TO VIEW IN COUNCIL CHAMBERS)
|Dukeries Academy - Grant Thank You||Noted|
|Sherwood & Newark Citizens Advice Bureau - Grant Thank You||Noted|
|Valerie Gillespie Award Nominations||Any suggestions to the Clerk|
15/100 ANY APPOINTMENTS TO COMMITTEES, WORKING GROUPS OR
SUB-COMMITTEES OR OTHER BODIES
15/101 FINANCIAL MATTERS (TO BE REFERRED TO THE FINANCE COMMITTEE, if necessary)
There is a Finance Committee meeting on Monday 16th November at 6.30pm.
15/102 CHEQUES/INVOICES FOR APPROVAL
|DATE||PAYEE||DESCRIPTION||AMOUNT inc VAT|
|07.10.2015||Tony Buckingham||Gravedigger Fees||£500.00|
|12.10.2015||Midland Asbestos Solutions||Asbestos Removal at Ollerton Road Allotments||£384.00|
|13.10.2015||AB Waste Disposal||Skip Hire - Ollerton Road Allotments||£125.00|
|13.10.2015||PPE Work Solutions||Work Gloves||£13.19|
|14.10.2015||Pet's Paradise||Bedding Plants/Materials||£88.55|
|14.10.2015||Cox Joinery||Skate Park Repairs||£1,550.00|
|14.10.2015||Edwinstowe Village Hall||Grant||£150.00|
|14.10.2015||King Edwins Primary||Grant||£250.00|
|14.10.2015||Sherwood & Newark CAB||Grant||£500.00|
|21.10.2015||Tony Buckingham||Gravedigger Fee||£300.00|
|23.10.2015||Konica Minolta||Photocopier Rental and Copy Costs||£147.58|
|23.10.2015||Town & Country||Village Grass Cutting||£1,006.80|
|26.10.2015||Nottinghamshire County Council||Month 7 Pension||£868.97|
|26.10.2015||HM Revenue & Customs||Month 7 - PAYE/NIC||£1,023.61|
|30.10.2015||Royal British Legion||Wreaths x 3||£52.50|
|October||Staff||Monthly Wages and Salaries||£5,267.89|
The invoices for skip hire and asbestos removal (from the allotments) have been sent to the previous tenant for reimbursement. No response received to date.
Cheques were approved unanimously and signed by the Chair.
15/103 GRANT APPLICATIONS
15/104 REPORTS FROM COUNTY AND DISTRICT COUNCILLORS
(VERBAL REPORT AT MEETING; COPY OF REPORT TO CLERK)
The budget setting process has started. There will be a public consultation through the NCC website.
There is a five year plan for road repairs - High Street is in the programme for 2016/17, Church Street is in the programme
District Councillors are meeting with N&SDC officers to stress the importance of funding projects in the west of the district as little is funded outside of Newark at present.
The new district council base has been approved which will include an outreach centre in Ollerton.
Cllr Brooks left the meeting
1. Application No: 15/01915/FULM
Applicant: Mr Beech & Miss Taplin
Proposal: Conversion of redundant public house to form 11 No studio apartments and 5 No 1 bedroom flats including removal of first floor extension formed on steel columns
Site Address: Ye Olde Jug & Glass Inn, High Street, Edwinstowe, Notts
EPC DECISION: Support Proposal
1. Application No: 15/01386/FUL
Applicant: Mrs Hutchings
Proposal: Householder application for demolition of existing garage, new garage to side and rear extension to kitchen
Site Address: 18 Clumber Avenue, Edwinstowe, Notts
Letter received from NSDC in relation to NCC's application for demolition/works at Sherwood Forest Country Park & Visitor Centre, Swinecote Road, Edwinstowe, Notts
Cllr Brooks returned to the meeting
15/106 PUBLIC PARTICIPATION - STANDING ORDERS WILL BE SUSPENDED
FOR THE DURATION OF THIS SECTION. PLEASE REFER TO GUIDANCE PROVIDED (ALSO AVAILABLE ON THE PARISH COUNCIL WEBSITE) - 15 MINS
A resident reported contacting the Clerk concerning the amount of mud on Mill Lane from tractors working in the fields. There were no signs warning of mud on road and the resident was concerned that there could be an accident. He thanked the Clerk for the speedy response.
A resident has recently written to the Parish Council expressing concerns over the site of the new visitor centre. The village needs to be proactive to these developments and not reactive.
A resident would like to be part of the decision making. As there are so many large projects in the pipeline, would it be possible to have a timeline of what is happening over the coming years?
This is the reason for the community-led plan, residents will be a major part of the process.
15/107 DATE OF NEXT MEETING: Tuesday 8 December 2015 (if required), Tuesday 12 January 2016
A reminder about the High Street Christmas event on Thursday 26th November 2015, 4.30pm - 7.00pm
Meeting closed at 2100hrs
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