Draft Minutes of the Ordinary Meeting of the Council held on Tuesday 10 May 2016 at 7.00pm or immediately after the Annual General Meeting in the Council Chambers, Village Hall, Edwinstowe.
Present: Cllrs Ayre, Benson, Brooks, Brown, McLaughlin, Peacock, J Peck, K Peck, Starbrook, Tattersall, Troop
16/008 WELCOME BY CHAIRMAN INCLUDING ANY ANNOUNCEMENTS
The Chairman opened the meeting, welcomed all present and asked if anyone would be recording.
The Chairman informed the meeting the date of the appeal hearing for the planned Solar Farm is 7th June 2016.
16/009 RECEIVE ANY APOLOGIES AND REASONS FOR ABSENCE
16/010 DISCLOSURES OF INTERESTS BY MEMBERS (AND EMPLOYEES) IN ITEMS ON THE AGENDA
Cllr McLaughlin - 16/014(i)
Cllr Starbrook - 16/019 cheque to Pet's Paradise
16/011 TO APPROVE THE MINUTES OF THE ORDINARY MEETING OF THE COUNCIL HELD
ON 12th April 2016
Minutes were approved unanimously by those who had been present at the meeting and signed by the Chair.
16/012 MATTERS ARISING FROM PREVIOUS MEETINGS
16/013 TO RECEIVE QUESTIONS FROM COUNCILLORS (20 MINUTES)
Cllr Brown asked the progress of the plan for the visitors from France.
RESOLVED: - Agenda item June meeting. Circulate email received from Robiac-Roussedoule to all councillors with dates etc
Cllr Ayre reported elderly residents were concerned about a recent break in on Portland Row.
RESOLVED: - To ask PCSO for information and forward to Cllr Ayre.
Cllr K Peck had met members of Mercian Historical Society in Sherwood Forest recently. They are organising events and activities in Edwinstowe and Sherwood Forest.
RESOLVED: - Invite to an ordinary meeting to promote their events etc. Agenda item July
Cllr Brown reported visitors using the walking maps in and around the village recently and asked if any more maps were available on the website.
Ended - 1909hrs
16/014 TO RECEIVE AND CONSIDER REPORTS AND MINUTES OF ANY COMMITTEE, WORKING GROUP OR SUB-COMMITTEE
Available from Parish Council Office.
16/016 Correspondence(COPIES ARE AVAILABLE TO VIEW IN COUNCIL CHAMBERS)
16/017 ANY APPOINTMENTS TO COMMITTEES, WORKING GROUPS OR
SUB-COMMITTEES OR OTHER BODIES
None - dealt with at AGM.
16/018 FINANCIAL MATTERS (TO BE REFERRED TO THE FINANCE COMMITTEE, if necessary)
Copies of the above documents were circulated to all councillors with the agenda. After a discussion, all were approved unanimously and relevant sections were signed by the Chair and Clerk.
The Chair had attended a training session concerning audit where it was reported that as long as an internal audit had been carried out in the relevant year (2015/16), it could be submitted with this year’s Annual Return. We had an internal audit in April 2015.
16/019 CHEQUES/INVOICES FOR APPROVAL
|DATE||PAYEE||DESCRIPTION||AMOUNT inc VAT|
|15.04.2016||Town & Country||Grass Cutting (Sherwood Fields)||£162.00|
|15.04.2016||N&SDC||Dog Bin Emptying||£1,856.40|
|15.04.2016||CISWO||Playground Rent - 4th Avenue||£80.48|
|15.04.2016||Eon||Car Park Lighting||£283.43|
|15.04.2016||Tony Buckingham||Gravedigger Fee x 2||£500.00|
|15.04.2016||ELF Property Care||Skate Park Repairs||£520.00|
|15.04.2016||Trade UK Ltd||Materials||£86.84|
|15.04.2016||County Supplies||2 x Benches (Fourth Ave)||£1,251.00|
|15.04.2016||Notts County Supplies||Jubilee Park Rent||£1.00|
|15.04.2016||JKE Web Design||Website Mgt Fee||£350.00|
|15.04.2016||Universal Fabrications||Steel Supports Fourth Ave||£480.00|
|19.04.2016||Came & Company||Insurance Renewal||£4,225.99|
|19.04.2016||Post Office||Council Van Tax||£230.00|
|20.04.2016||Employee||Voluntary Redundancy Pay||£3,140.00|
|20.04.2016||Notts County Council||Month 1 Pension||£1,256.59|
|20.04.2016||HM Revenue & Customs||Month 1 PAYE/NIC||£991.66|
|21.04.2016||Pet's Paradise||2 x Gas Bottles (QE II 90th)||£60.00|
|25.04.2016||B&A Solicitors||Advice - Employee||£300.00|
|25.04.2016||Midlands Asbestos||Asbestos Removal - Ollerton Road Allotments||£264.00|
|27.04.2016||Town & Country||Village Grass Cutting||£1,420.80|
|04.05.2016||Tony Buckingham||Gravedigger Fee||£300.00|
The Chair made the following comments relating to cheques -
The cheque to EON for car park lighting has been paid but we have also received an invoice from N&SDC for the same time period which is being queried.
The web design fee is an annual charge.
The county supplies cheque includes VAT and the funds for the benches has been taken from s106 monies (approved at an earlier meeting).
The by-election costs of £6,320.52 is much higher than anticipated. This equates to 5% of our precept. The majority of the costs relate to printing, stationery and postage. Although a democratic right, this cost could have been avoided. Due to the disproportionate costs involved, very few villages have by-elections. Residents allow councillors to co-opt which is free.
RESOLVED:- To ascertain whether the breakdown of charges can be put on the website.
Cheques were approved unanimously - excluding Cllr Starbrook.
16/020 GRANT APPLICATIONS
16/021 REPORTS FROM COUNTY AND DISTRICT COUNCILLORS
(VERBAL REPORT AT MEETING; COPY OF REPORT TO CLERK)
Most District Council business had been discussed during the meeting.
There is an event on Friday at 10.00am at Lynds Close celebrating the opening of the flats on Second Avenue and then around 11.00am at the flats.
The Chair left the room. Cllr Tattersall chaired this agenda item. After a discussion, the plans were approved unanimously by those councillors present.
1. Application No: 16/00648/FUL
Applicant: Mr & Mrs Coupe
Proposal: Householder application for erection of a two storey rear extension, single storey side extension and detached garage.
Site Address: Maun View, Sixth Avenue, Edwinstowe
EPC DECISION: Support Proposal
Cllr Brooks returned to the meeting.
PUBLIC PARTICIPATION - STANDING ORDERS WILL BE SUSPENDED
FOR THE DURATION OF THIS SECTION. PLEASE REFER TO GUIDANCE PROVIDED (ALSO AVAILABLE ON THE PARISH COUNCIL WEBSITE) - 15 MINS
A resident raised concern about vehicles parking outside the schools, on the zigzag areas and outside on the areas. Parents are letting their children out on the roadside where there are speeding vehicles. Would the Parish Council consider writing to the police and the headteachers?
RESOLVED: - To raise with PCSO and at next SNG. To write to the Head Teachers and Chair of Governors as the issue has been raised with us by a resident and ask them to write to parents.
A resident reported potholes on Church Street near to Bargain Booze.
RESOLVED: - C/Cllr Peck to report to NCC
A resident asked whether the ownership of the footpath between Paddock Close and the forest has been established.
RESOLVED: - Clerk to chase
16/023 DATE OF NEXT MEETING: Tuesday 14th June 2016
The date of the Annual Parish Meeting is Wednesday 18th May at 7.00pm. Stuart Ashton from Harworth Estates will be giving a presentation on the future of the Thoresby Colliery site.
Meeting Closed at 2043hrs
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