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Meeting Minutes March 2020

Draft Minutes of the Ordinary Meeting of the Council held on Tuesday 10 March 2020 at 7pm in the Council Chamber, Village Hall, Edwinstowe.

Present: Cllrs Ayre, Brooks, Brown, Carlton, Murphy, J Peck, K Peck, Troop.

19/145 WELCOME BY CHAIRMAN INCLUDING ANY ANNOUNCEMENTS

The Chair opened the meeting and welcomed all present, including the general public. Chair reported that the meeting is recorded by the Parish Council. Chair announced that due to current national crises, meetings may have to be cancelled in the future.

19/146 RECEIVE ANY APOLOGIES AND REASONS FOR ABSENCE

Apologies received; - Cllrs Freeman, Peacock and Rogers.

19/147 DISCLOSURES OF INTERESTS BY MEMBERS

Cllr Carlton 19/153 Motion

Cllr Murphy 19/153 Asbestos

19/148 TO APPROVE THE MINUTES OF THE EXTRAORDINARY MEETING OF THE COUNCIL HELD
ON 11th FEBRUARY 2019

Minutes Approved unanimously.

19/149 TO RECEIVE INFORMATION FROM THE CLERK FOLLOWING ACTIONS AT THE PREVIOUS
FULL COUNCIL MEETING (Not already covered on the agenda)

Chair reported that “Friends of the Earth” have agreed to plant and maintain a new flower bed at the junction to East Lane / High Street which has been created by the Parish Council Amenity Team. The group preferred a more visual and central location than Jubilee Park.

Hanging basket correspondence with new pricing has been issued to premises who have previously purchased. Orders are now coming in.

Chair asked if the council were in agreement to use previous supplier for hanging baskets. Agreed unanimously.

19/150 MATTERS ARISING (following NALC guidelines)

Chair asked if the council would agree to bring forward public questions.

Approved unanimously to raise public questions first. Standing orders suspended.

Members of the general public raised state of roads, with wires to traffic light pressure pads exposed. Clerk to write to highways.

Thoresby Development has standing water with no life buoys for safety.

Query for price on hanging baskets; how did the council work out the pricing?

Motion for a working group between traders and council.

Residents of Robin Hood Avenue raised concerns with bungalows overlooking properties.

Standing orders re-instated.

19/151 TO RECEIVE QUESTIONS FROM MEMBERS

Councillor Murphy mentioned the need to establish another Safer Neighbourhood Group meeting.

Councillor Ayre said that the cherry tree outside the Abbey Road Community Centre requires pruning.

Councillor Brown suggested that the Parish Council undertake Coronavirus planning.

19/152 TO RECEIVE DRAFT MINUTES AND REPORTS OF THE FOLLOWING COMMITTEES, SUB-COMMITTEES AND WORKING GROUPS

  1. Health & Safety Sub Committee
    Chair reported that not many issues raised on recent H&S inspection. Will look into smoke alarms and fire escape stickers. Congratulated amenity workers on organising the storage sheds.

    Councillor Brown raised the point that kitchens will need a heat detector not a smoke detector.

19/153 AGENDA

  1. Motion
    The Parish Council put on hold the motion proposed by Councillor Brown and seconded by John Peck, voted on and passed in November 2019, relating to car parking and the implementation of permits for one month. This allows the consideration of recommendations from a joint group of councillors and traders that will look at options to mitigate concerns raised.

    Requests for two amendments by Cllr Troop and Cllr Brown. Cllr Troop asked “to take out the bit about month”. Proposed by Cllr Troop and seconded by Cllr Ayre. Cllr Brown asked to “add the words passed in 2019”. Approved unanimously by the council.

    Councillor Troop asked for increased time to look at consequences.

    Councillor J Peck stated that “we give it a trial” to see if it works and that the Council should go through with the original motion.

    Councillor Brown asked that the council improve communication on this issue.

    Chair commented that the communication on the car parking should not be done through the working group, but needs to go through full council. The Council must organise more efficiently, communicate properly and within the proper channels. Council should place on hold ordering the overlays from Brian Robinson at NSDC. Put the traders meeting on hold and await public consultation. Clerk to attend every meeting.

    Unanimous to accept the proposal with the two amendments.

  2. Strimmer associated clothing
    Unanimously agreed.

  3. Replacement Bin
    Chair reported that the council purchase a reclaimed cast iron bin from EBAY for £80.00.

    Approved unanimously.

    Councillor Brown mentioned that new bins to be red.

    Councillor Carlton highlighted that we could have split bins for recycling in the future.

  4. Overnight parking
    Chair reported that members of the public have raised concerns with overnight parking on the high street that impacts on deliveries in the mornings and takes up valuable parking spaces for customers.

    Councillor J Peck stated that the chance of getting traffic enforcement would be nil as almost unenforceable.

    Chair mentioned that the Clerk could send a letter to all residents on the high street asking them to show consideration where they park.

    Councillor J Peck said that it was not a parish council matter to write out letters.

    Councillor Troop responded that there would be no harm in trying to resolve a problem.

    Councillor Carlton highlighted that the traffic order excludes Sundays, so people can park multiple days.

  5. LIS Grant
    Chair reported that all grant monies have come through for the Thoresby Memorial Garden. Having agreed formally on the design of the gateway signs with a previous council, the designs should be an agenda item for the next meeting for this Parish Council to decide.

  6. Street Cleaning
    Chair reported that second half of the payment has come in.

  7. Free trees
    Chair reported that the council has received free trees from NSDC. Unanimously agreed to leave in pots to grow on for next year.

  8. S106 prioritise / bank account
    Chair asked for approval today that the Clerk to accept £45,724.40 S106 monies. Will need an independent witness. As soon as it is signed money will be transferred.

    Agreed unanimously.

    Chair reported that the council prioritise spending on Village Hall and Robin Hood Colts building, the John Benson Pavilion. Can also be spent on things within the curtilage (boundaries of the area surrounding the building). Urgency for window in the village hall, can we leave to clerk to arrange. Unanimously agreed.

    Toilets if the council do not obtain a grant, that S106 money to be spent on this as well. Drains and guttering will need a contractor to come and view.

  9. Steel container
    Need to write to Robin Hood Colts formally to grant permission. Council recommendation to move.

    Approved. Cllr Carlton abstained.

    Clerk and Amenity Supervisor to liaise with Robin Hood Colts Shutters and pump to see if council responsibility.

  10. Asbestos
    Allotment holders are creating a communal space and the asbestos was discussed, including contacting an approved contractor for removal.

  11. Grass Cutting
    Chair reported that the council has received in writing from NSDC all grass cutting responsibility areas. A Letter gone out to the current Grass Cutting contractor to amend areas. No specification from them has yet been received. Clerk to ensure work order for each time grass cutting takes place.

19/154 Correspondence (COPIES ARE AVAILABLE TO VIEW IN COUNCIL CHAMBERS)

  1. Lidsters – Thoresby Memorial
  2. St Marys – Lead Theft Alert
  3. Newark and Sherwood District Council - Open Space Strategy
  4. NALC - Legal update
  5. NSDC – Discretionary Business Rates Relief
  6. JPAG - Practitioners Guide
  7. Nottsalc.org - Local Council Awards Scheme
  8. Edwinstowe Pharmacy - Car parking
  9. Car Parking Request - 1
  10. Car Parking Request - 2
  11. Car Parking Request - 3
  12. Car Parking Request - 4
  13. VE Day British Legion – Councillor meeting request
  14. Sherwood Forest Trust- Sherwood Forest In search of Robin Hood
  15. Roadworks Bulletin - Temporary Road Closure - Welbeck Drive
  16. Edwinstowe Historical Society & St. Mary's Church – signage
  17. Nottinghamshire Minerals Local Plan
  18. NSDC – armed forces covenant
  19. My Notts App
  20. Mark Spencer MP - newsletter
  21. Police & Crime Commissioner - News
  22. Mansfield Building Society's 2020 Community Star
  23. Keep Britain Tidy - Great British Spring Clean 2020
  24. Notts CC Miner2Major - Landscape Partnership Scheme
  25. East Midlands Ambulance Service - National Defibrillator network
  26. Glass recycling UK
  27. Newark and Sherwood Housing needs survey
  28. Nottsalc.org - Parish online
  29. Nottsalc.org - Local Electricity Bill
  30. Nottsalc.org - Came & Company event
  31. Notts CC - Nottingham Waste Local Plan
  32. Nottsalc.org - Coronavirus advice
  33. Nottsalc.org - Funding Bulletin
  34. Public enquiry - planning application 16/01436/RMAM

Discussion resulting from Correspondence

Councillor Troop produce a coronavirus plan.
Councillor Brown action plan hand hygiene.

19/155 FINANCIAL MATTERS (TO BE REFERRED TO THE FINANCE COMMITTEE, if necessary)

19/156 INVOICES FOR APPROVAL

DATE PAYEE DESCRIPTION AMOUNT inc VAT (if applicable)
13.02.2020 Village Hall Room Hire £17.00
13.02.2020 Trade UK Amenity materials £94.48
14.02.2020 Cobb & Son Grave Digg £250.00
21.02.2020 Staff Salaries (21.02.2020) £2,004.11

19/157 DIRECT DEBITS FOR APPROVAL

DATE PAYEE DESCRIPTION AMOUNT inc VAT (if applicable)
12.02.2020 UK Fuels Ltd Fuel £88.65
17.02.2020 Sage UK Payroll Software £19.20
25.02.2020 Better Connected Telecoms £80.30
02.03.2020 DVLA Vehicle Tax £22.75
04.02.2020 UK Fuels Ltd Fuel £77.65

19/158 INCOME

DATE DESCRIPTION AMOUNT inc VAT (if applicable)
07.02.2020 Magazine Advert £75.00
10.02.2020 Cemetery Burial £425.00
11.02.2020 Street Cleaning Contract £4,702.50
12.02.2020 Cemetery Burial £675.00
14.02.2020 Cemetery GOR Burial £460.00
17.02.2020 Grant £1,000.00
18.02.2020 Allotment £21.00
20.02.2020 Allotment £21.00
20.02.2020 Allotment £20.00
20.02.2020 Allotment £21.00
24.02.2020 GOR Reservation £400.00
24.02.2020 Magazine Advert £225.00
27.02.2020 Hanging Basket £30.00
28.02.2020 BOR Burial £310.00
03.03.2020 Allotment £21.00
Total Allotments £104.00
Total Street Cleaning Contract £4,702.50
Total Magazine Adverts £300.00
Total Cemetery £2,270.00
Total Grant £1,000.00
Total Hanging Baskets £30.00
Income Sub Total   £8,406.50
BANK BALANCE   £18,609.00

19/159 REPORTS FROM COUNTY AND DISTRICT COUNCILLORS
(VERBAL REPORT AT MEETING; BULLET POINTS TO CLERK)

Report from District Councillor John Peck;

I have reported a number of potholes including Mansfield Road, Ollerton Road, Church Street, Fifth Avenue and a faulty street light on Lansbury Road.

I attended the County Council annual budget setting meeting, which set a 3.99% council tax rise to include the 2% adult social care levy which the Government expects principle local authorities to levy. I spoke in favour of an amendment to the budget which was defeated, but argued against prioritising a £28million programme of office refurbishment over such things as social care. I also criticised the poor state of the highways in the County and in my Division in particular. At the next Full Council meeting, I tabled a question asking for a progress report on the drawing up of a business case to extend the Robin Hood Line to Edwinstowe and Ollerton. My successful request to resurface Merryweather Close should be carried out on 10th March, weather permitting.

Report from District Councillor Scott Carlton;

Public Space Protection Order for Edwinstowe is to be voted at committee this Thursday. Officer recommendation is for revocation. I am taking part in generating the Nottinghamshire Police and Crime Panels Annual Report. Due in June, post Police Crime Commissioner Elections in May. Asked for an update on Fly-tipping across the District, covering enforcements, Community Protection patrols and new powers the Council has. Will come to Leisure and Environment on the 17th March, as we have been seeing a spike again in this ward. Reported a number of Social Housing property issues to the Council. Liaised with members of the public over recent planning applications chiefly relating to Thoresby Colliery. Continued lobbying for greater resources for Newark and Sherwood for additional Police Officers. Undertaken a number of home visits to residents of Edwinstowe, on a number of issues on general casework. Spoke in support of an amendment at Full Council, calling on Her Majesty’s Government to implement its policy of removing Business Rates from Public Conveniences.

Report from District Councillor Michael Brown;

Put in an amendment that Thoresby Colliery temporary access for five years, officer’s recommendation to reject, will be a delegated decision. Speeding CPO’s car checks. Advisory board set up to bring in Newark Homes back within NSDC. Fly tipping has seen seven prosecutions in the district. Time to change will move into community health, Cllr Troop has offered services. Town and Parish Council funding set at £200,000 for this year, need applications to come in. Chased up Oliver Scott regarding planting around Solar Farm. Looking at Vape shop signage offices from NSDC.

19/160 PUBLIC PARTICIPATION, STANDING ORDERS WILL BE SUSPENDED
(FOR THE DURATION OF THIS SECTION

Dealt with earlier in meeting.

19/161 PLANNING MATTERS

1. Application No: 20/00265FUL
Applicant: Harworth Group PLC
Proposal: Erection of a gateway entrance feature at the former Thoresby Colliery.
Address: Former Thoresby Colliery Ollerton Road Edwinstowe, NOTTS.

Councillor Michael Brown withdrew from the council chambers due to special interest.

Concerns were raised of possible noise, proximity to houses; send onto NSDC.

Councillor Scott Carlton raised information regarding two entry access points, has been reduced to one after Cllr Carlton had called in the application. Phase 2 changing in road layout of affordable housing, to reduce traffic congestion. Clerk write back concerns about amended plans coming in to the extent that they are in.

19/162 DATE OF NEXT MEETING: 14th April 2020 at 7.00pm

Chair reported that the Annual April meeting is 28th April 2020, if you have any ideas for guest speakers to attend. Need seven clear days for the agenda.

Meeting finished 9.20pm.

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