Draft Minutes of the Ordinary Meeting of the Council held on Thursday 10 July 2014 in the Council Chamber, Village Hall, Edwinstowe
Present: Cllrs Brooks, Benson, Starbrook, Tattersall, Cocking, George, J Peck, K Peck
Apologies: Cllrs Boughey - dispensation, Freeman - work commitments, Ayre - work commitments
14/046 WELCOME BY CHAIRMAN INCLUDING ANY ANNOUNCEMENTS
The Chair opened the meeting, welcomed all present and asked if anyone intended to record the meeting. One resident indicated that they would be.
The Chair informed councillors about a policy consultation currently taking place concerning the 'Plain English Guide to the Openness of Local Government Bodies Regulations 2014'
These regulations, if approved by Parliament, will enhance people's rights to report council meetings in digital and social media. The consultation was only received on Tuesday (8th July) and NALC would like to receive comments by Monday 14th July. Please reply to the Clerk by 12.00pm on Monday with any comments.
The Chair announced the dates for this year's Robin Hood Festival - 4th - 10th August.
14/047 RECEIVE ANY APOLOGIES AND REASONS FOR ABSENCE
Apologies were approved and accepted unanimously
14/048 DISCLOSURES OF INTERESTS BY MEMBERS (AND EMPLOYEES) IN ITEMS ON THE AGENDA
None for Councillors, the Clerk disclosed an interest in minute ref 14/054 (vi) staffing issues.
14/049 TO APPROVE THE MINUTES OF THE ORDINARY MEETING OF THE COUNCIL HELD
ON 12th June 2014
Approved unanimously and signed by the Chair
14/050 MATTERS ARISING FROM PREVIOUS MEETINGS
14/051 TO RECEIVE QUESTIONS AND PETITIONS FROM MEMBERS OF THE PUBLIC (20 MINUTES)
The Chair informed the meeting that only members of the public whose name appears in the Edwinstowe electoral register are entitled to ask questions.
The Chair proposed a review of the current procedure for public participation, for clarity, at the September meeting - approved unanimously. Clerk to circulate a draft procedure to all councillors for information.
A resident was concerned about the number of banners, A boards and 'garish' shop signs that are appearing on the High Street. The Chair requested permission to respond - approved unanimously. There is a meeting planned this month with the Chief Planning Officer, Conservation Officer from N&SDC and Cllrs Brooks and J Peck.
A resident asked when the bench on Henton Road play area would be replaced. A written response to be provided
A resident handed in a copy of a new petition that was being circulated in the village concerning the allotments as the previous one was void. The resident also informed the council that a Parish Meeting had been called for the 6 August with a view to calling a referendum about the allotments.
A resident referred to a recent letter in the Chad concerning local democracy. Reference the allotment association, would Cllr Brooks practice what is preached and ask the allotment holders who they want to run the allotments. A written response to be provided.
A resident asked whether Edwinstowe Parish Council has adopted a code along the guidelines of the code of conduct which is consistent with the ten principles of public life. Whether the Parish Council believed that since 1 July 2012, all business has been carried out within these principles and whether since being elected, has the council worked with the best interest of Edwinstowe as a whole? A written response to be provided
A resident asked if the Parish Council was aware if there was a conservation plan existed for Edwinstowe. This can be done with the support of N&SDC. Clerk to enquire at N&SDC
A resident stated that from correspondence between the Chair and a third party in January, it was obvious that the Parish Council's intention was to take over the allotments from that date. Will the Parish Council reassure all allotment holders of the level of service they will receive? A written response to be provided
A resident enquired about the possibility of a right filter traffic light when turning down the High Street from Mansfield Road as many drivers turn right against a red light. Clerk to enquire with NCC Highways. With permission from the meeting, C/Cllr Peck responded that the same issue had been reported to him at the recent High Street surgery. A written response to be provided
A resident stated that over the last six months councillors have been referred to as voluntary. This is incorrect; councillors are not volunteers but a corporate body, governed by law. A written response to be provided
A resident stated that as the Parish Council is no longer prepared to discuss the future of the allotments with association, what is going to happen? Letter to be sent to explain exactly what the Parish Council's position is and how to move forward
A resident stated that when the Parish Council decided to buy the ride on lawn mower it would save around £1,800 per year however; there is very little difference between last year and this year how come? A written response to be provided
14/052 TO RECEIVE QUESTIONS FROM COUNCILLORS (20 MINUTES)
Cllr Tattersall asked whether there was any update on the safety barriers that have been installed on the High Street. Agenda item 14/054 (vii)
14/053 TO RECEIVE AND CONSIDER REPORTS AND MINUTES OF ANY COMMITTEE, WORKING GROUP OR SUB-COMMITTEE
Available from Parish Council Office.
14/055 Correspondence(COPIES ARE AVAILABLE TO VIEW IN COUNCIL CHAMBERS)
|Nottinghamshire County Council||New guide to care services in Notts - media release||Noted - already placed on website|
|The Rt. Hon. Kenneth Clarke, QC, MP||Thoresby Colliery closure||Noted.|
|Sir Alan Meale MP||Thoresby Colliery closure||Noted.|
|Nottinghamshire County Council||Better broadband for Nottinghamshire||County Council and District Council are putting extra funding towards this. It is anticipated that it will arrive in Edwinstowe between April - September 2015.|
14/056 ANY APPOINTMENTS TO COMMITTEES, WORKING GROUPS OR
SUB-COMMITTEES OR OTHER BODIES
14/057 FINANCIAL MATTERS (TO BE REFERRED TO THE FINANCE COMMITTEE, if necessary)
14/058 CHEQUES/INVOICES FOR APPROVAL
Approved and signed by Chair.
|DATE||PAYEE||DESCRIPTION||AMOUNT inc VAT|
|06.06.14||Jason Boness||Skatepark Opening||£500.00|
|09.06.14||Thoresby Estate||River Maun Amenity Land Charge||£50.00|
|11.06.14||Tracey Robb||Hanging Baskets||£989.00|
|11.06.14||Premier Flags||Flags for High Street||£56.28|
|17.06.14||ShoeStation Ltd||Work Boots||£32.69|
|20.06.14||Notts County Supplies||2 x Benches for Skatepark||£1,208.30|
|22.06.14||Village Hall Management Committee||Electricity||£104.64|
|01.07.14||Town & Country||Grass Cutting||£2,041.20|
|02.07.14||JPK Services||Parts for Mower||£91.35|
Approved unanimously and signed by the Chair.
14/059 GRANT APPLICATIONS
14/060 PLANNING MATTERS
Due to work commitments, it is becoming difficult for the planning committee to meet on the scheduled meeting dates. Therefore after a brief discussion it was agreed to return planning decisions to the end of Ordinary Meetings unless we are unable to meet the timeframe for comments. Unanimously agreed
1. Application No: 14/01075/FUL
Applicant: Mr Beardsley
Proposal: Householder application for the erection of a detached garage
Site Address: 27 Second Avenue, Edwinstowe, Notts
EPC DECISION: Support Proposal
PLANNING APPLICATIONS - ADDITIONAL INFORMATION RECEIVED
2. Application No: 14/00979/FUL
Applicant: Mr & Mrs Prince
Proposal: Householder application for the erection of a first floor rear extension and the insertion of a new bedroom window to east side elevation (retrospective)
Site Address: 7 St Edwin's Drive, Edwinstowe, Notts
DECISION: Original decision still stands
14/061 REPORTS FROM COUNTY AND DISTRICT COUNCILLORS
(VERBAL REPORT AT MEETING; COPY OF REPORT TO CLERK)
District Council Report
D/Cllr Brooks is concerned that the High Street is not being maintained accordance with its conservation area status and has been liaising with officers. The planning officer will be asked to inspect the condition of the Jug and Glass, the colours of various signs and the amount of banners and A boards.
D/Cllr Brooks is currently working with approximately ten residents of N&S Homes properties.
D/Cllr Brooks will pursue the conservation area plan; as suggested by one member of the public this evening; and will contact the conservation officer to discuss. Clerk to display the conservation area map in noticeboards and on website.
County Council Report
C/Cllr Peck has reported pot holes on Greendale Avenue including the gutter area. C/Cllr Peck has visited King Edwin's Primary School in his capacity as Chairman of the Children and Young People Committee. There is some fantastic work being carried out there and the school is nearly to capacity.
Due to diminished budgets, the number 10 bus route has changed and you will need to change in Warsop to reach Edwinstowe. C/Cllr Peck objected to the proposal.
14/062 DATE OF NEXT MEETING: Thursday 4th September 2014
Due to unavoidable personal circumstances the Clerk has requested the date of the September meeting is brought forward a week. Agreed unanimously to hold the meeting on Thursday 4th September
2027hrs - Meeting closed
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