Draft Minutes of the Ordinary Meeting of the Council held on Tuesday 10 January 2017 at 7.00 pm in the Council Chamber, Village Hall, Edwinstowe.
Present: Cllrs Ayre, Benson, Brooks, McLaughlin, Peacock, J Peck, K Peck, Tattersall, Troop
Apologies: Cllr Brown - work commitments, Cllr Starbrook - ill health
16/108 WELCOME BY CHAIRMAN INCLUDING ANY ANNOUNCEMENTS
The Chair opened the meeting and welcomed all present. The Chair announced that this meeting is a Parish Council meeting for Parish Councillors; members of the public are invited to attend and a public participation section is provided.
16/109 RECEIVE ANY APOLOGIES AND REASONS FOR ABSENCE
Reasons were approved unanimously.
16/110 DISCLOSURES OF INTERESTS BY MEMBERS (AND EMPLOYEES) IN ITEMS ON THE AGENDA
Cllr McLaughlin - 16/117(i)
Cllr Peacock - 16/115(ii)
16/111 APPROVE THE MINUTES OF THE ORDINARY MEETING OF THE COUNCIL HELD
ON 8th November 2016
Minutes were approved unanimously and signed by the Chair.
16/112 MATTERS ARISING FROM PREVIOUS MEETINGS
16/113 TO RECEIVE QUESTIONS FROM COUNCILLORS (10 MINUTES)
16/114 TO RECEIVE AND CONSIDER REPORTS AND MINUTES OF ANY COMMITTEE, WORKING GROUP OR SUB-COMMITTEE
Available from Parish Council Office.
16/116 Correspondence(COPIES ARE AVAILABLE TO VIEW IN COUNCIL CHAMBERS)
16/117 ANY APPOINTMENTS TO COMMITTEES, WORKING GROUPS OR
SUB-COMMITTEES OR OTHER BODIES
16/118 FINANCIAL MATTERS (TO BE REFERRED TO THE FINANCE COMMITTEE, if necessary)
16/119 CHEQUES/INVOICES FOR APPROVAL
|DATE||PAYEE||DESCRIPTION||AMOUNT inc VAT|
|07.11.16||A. Buckingham||Grave Digging||£1,325.00|
|08.11.16||Royal British Legion||Remembrance Wreaths||£51.00|
|08.11.16||Konica Minolta||Photocopier Charges||£100.37|
|09.11.16||EvoWeb||Village Newsletter Design & Printing, Christmas Poster & Banner Design and Remembrance Booklet Design||£2,255.00|
|14.11.16||HM Revenue & Customs||PAYE/NIC Month 7||£1,354.44|
|14.11.16||NCC||Pension Month 7||£1,406.58|
|14.11.16||Trade UK Account||Plants and Ladders||£179.34|
|14.11.16||EVHMC||Gas Charges to 10.11.2016||£105.71|
|14.11.16||Town & Country||Village Grass Cutting||£1,396.80|
|14.11.16||Pet's Paradise||Miscellaneous Equipment||£40.80|
|16.11.16||Hawks of Steele||Christmas Event Fee||£240.00|
|18.11.16||Pet's Paradise||Selection Boxes for Christmas Event||£530.00|
|18.11.16||The Joker Entertainment||Christmas Event Fee||£1,200.00|
|18.11.16||Marvellous Memories||Printing of Remembrance Booklets and Posters/Flyers and Banners for Christmas Event||£390.60|
|18.11.16||M Godber||Punch & Judy Christmas Event Fee||£180.00|
|21.11.16||Location Audio||PA System and Marquee Hire Christmas Event Fee||£575.00|
|21.11.16||PPE Work Solutions||Work Gloves||£14.99|
|21.11.16||Dukeries Singers||Christmas Event Fee||£100.00|
|25.11.16||Ganache House||Mince Pies for Christmas Event||£50.00|
|25.11.16||Gavin Kenning Engineering Ltd||Stall Hire for Christmas Event||£469.20|
|28.11.16||NCC||Pension Month 8||£1,149.48|
|28.11.16||HM Revenue & Customs||PAYE/NIC Month 8||£1,031.90|
|29.11.16||DA Williams||Testing/Repair of Christmas Lights||£463.00|
|29.11.16||Broxap||2 x Planters for High Street||£1,358.40|
|05.12.16||St John Ambulance||Christmas Event Fee||£82.80|
|07.12.16||Major Oak Pop Choir||Christmas Event Fee||£80.00|
|12.12.16||Grant Thornton||Audit Fee||£780.00|
|16.12.16||Notts County Supplies||Brush Heads||£43.56|
|21.12.16||Doctoremote||Tag Hosting Renewal Fee||£21.60|
|21.12.16||National Allotment Society||Membership Renewal||£66.00|
|22.12.16||NCC||Pension Month 9||£1,253.19|
|22.12.16||HM Revenue & Customs||PAYE/NIC Month 9||£1,271.12|
|22.12.16||VHMC||Electricity Charges to 22.12.16||£107.73|
|28.12.16||Ashfield Effluent Services||Emptying of Septic Tank at Pavillion||£167.00|
|28.12.16||Sherwood Forest Brass||Christmas Event Fee||£80.00|
|29.12.16||A Buckingham||Grave Dig||£250.00|
VAT Receipt - April - June 2016 £1,740.98, July & September 2016 £2,552.08
The Chair made the following comments: -
As there was no meeting in December, payments were authorised in advance at the November meeting for ratification at this meeting.
The Parish Council only pay for one Remembrance Wreath at a cost of £17, the others are reimbursed by the relevant organisations.
The planters were paid for by a donation.
The gravedigger fees are paid to us by the funeral directors and then forwarded to the gravedigger.
Car park electricity charges need to be reviewed. Clerk to arrange meeting.
RESOLVED: - Cheques were unanimously approved and signed.
16/120 GRANT APPLICATIONS
16/121 REPORTS FROM COUNTY AND DISTRICT COUNCILLORS
(VERBAL REPORT AT MEETING; COPY OF REPORT TO CLERK)
D/Cllr Peacock contacted N&SDC to request parking enforcement officers visit the village. They have been making weekly visits since. A resident parked at the top of the High Street and then moved her vehicle to the bottom of the High Street thinking this was in order as it was within the one hour limit however has received a parking ticket as this is not allowed.
D/Cllr Peacock has raised concerns with CISWO about the condition of the old welfare site but they have refused to meet him on site or do a risk assessment. He has made a complaint and is awaiting contact.
C/Cllr Peck has re-submitted his request for a right hand filter lane at the top of the High Street and Highways are 'looking into it'. He has also asked that it be looked at with the plans for the new visitor centre.
Various potholes have been reported and donations have been made to both the Thoresby Memorial Fund and to Edwinstowe Cricket Club.
16/122 PUBLIC PARTICIPATION - STANDING ORDERS WILL BE SUSPENDED
FOR THE DURATION OF THIS SECTION. PLEASE REFER TO GUIDANCE PROVIDED (ALSO AVAILABLE ON THE PARISH COUNCIL WEBSITE) - 15 MINS
A resident stated that despite writing in the village magazine and previous minutes that the Parish Council had refused the solar farm, all information on the internet says the parish council approved the application. Is this true? Yes, the Parish Council approved the application.
A resident asked who their Parish Council representative was going to be at N&SDC planning meeting for the Rufford Pastures application.
A resident reported the dreadful parking on Robin Hood Avenue. This will be taken to the next Safer Neighbourhood Group Meeting.
A resident stated that if gas is extracted through fracking in our area, there are no guarantees that it will be used in our area. It may even be sold for use abroad.
A resident reported that the first responder initiative is expanding in the village and he is making presentations to local schools and community groups in the near future.
2047hrs - Standing Orders reinstated
Please see separate sheet for decisions. No applications will be discussed at Ordinary Meetings, only decisions reported. A separate meeting will allow for a longer discussion if required.
The Parish Council no longer receives paper copies of planning applications - councillors and residents must now view applications on the internet. A discussion took place and it was strongly felt that this is not satisfactory as not everyone has access to a computer.
RESOLVED: - To write to N&SDC to express disappointment and ask who made the decision and when was it taken.
There are several amendments to the Rufford Pastures application. D/Cllr Brooks has asked for the officer to let her know what they are.
A discussion took place concerning the best way to consult with residents over planning matters.
RESOLVED:- Agenda item February
NB Cllr Peacock to attend N&SDC Planning meeting on behalf of residents concerning the Rufford Pastures development
16/124 DATE OF NEXT MEETING: Tuesday 14th February 2017 - noted
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