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Meeting Minutes January 2012

Draft Minutes of the Ordinary Meeting of the Council held on 10 January 2012 in the Council Chamber, Village Hall, Edwinstowe

Present: Cllrs Brooks, Cocking, Ayre, Tattersall, Starbrook, J Peck, K Peck, Benson, George, Boughey

Cllr Freeman did not attend and did not offer any apologies.

3 Members of the Public.

11/115 WELCOME BY CHAIRMAN INCLUDING ANY ANNOUNCEMENTS

The Chairman welcomed the meeting and wished all present a Happy New Year. The Chair then reminded the meeting rules for the Public and Members question time - copy of regulations will be displayed in the noticeboard and are available on request.

11/116 RECEIVE ANY APOLOGIES AND REASONS FOR ABSENCE

No apologies received.

11/117 DISCLOSURES OF INTERESTS BY MEMBERS (AND EMPLOYEES) IN ITEMS ON THE AGENDA

None.

11/118 TO APPROVE THE MINUTES OF THE ORDINARY MEETING OF THE COUNCIL HELD
ON 8th November 2011

Minutes were approved and signed as accurate.

11/119 MATTERS ARISING FROM LAST MEETING

11/104 Cllr Cocking stated that although minuted correctly, the request for better lighting on East Lane should have been the column near the Hammer & Wedge and not on the blind bend. Action - Clerk to report.

Fire Station
Cllr J Peck had attended a Fire Authority meeting on 16th December where the authority approved the proposal to turn Edwinstowe into a full-time station. Although this means losing the Retained Officers, it is the correct decision for Edwinstowe and the local area. This decision also vindicates the tireless campaign by the Parish Council to save the fire station.

11/120 TO RECEIVE QUESTIONS AND PETITIONS FROM MEMBERS OF THE PUBLIC (20 MINUTES)

Commenced 1912hrs.

The Landlord from the Hammer & Wedge spoke to the meeting about a complaint received by N&SDC concerning an afternoon event on New Year's Day that he reported ended at 8.04pm.

D/Cllr Brooks responded as she had spoken to officers at N&SDC and to the Police, it was thought that no violation of the license had incurred. A noise abatement notice had been served last year and no complaints had been received between August and December.

11/121 TO RECEIVE QUESTIONS FROM COUNCILLORS (20 MINUTES) - commenced 1922hrs

Cllr Cocking distributed information to the meeting concerning the Localism Bill for information. This is an important piece of legislation as it is defending local democracy.

Cllr Starbrook has been approached by the Manager from the Co-op as they would like to support the Parish Council with the Diamond Jubilee celebrations. The Landlords from the Hammer & Wedge and Royal Oak would also like to help. Invitation to next Events Working Group

Cllr Tattersall had seen a report in the Chad concerning improvement works at the Mansfield Road allotments. The improvements had been carried out by Nottinghamshire County Council. Cllr Tattersall expressed surprise that the Chairman of Edwinstowe Parish Council had not been invited to the presentation - especially as the Parish Council leases the land to the Allotment Association. Clerk to investigate

Cllr Tattersall reported cigarette ends on the pavements outside several village pubs. This is unsightly. Clerk to send letter to all village pubs

Cllr J Peck has arranged for the youth bus to visit Edwinstowe on Friday 20th January at 7.00pm in the Fourth Avenue Car Park. Please let Cllr J Peck know if you are interested in viewing the bus.

Cllr J Peck has received information from NCC Highways concerning the temporary interactive speed sign on Mill Lane. The volume and speed of traffic using Mill Lane does not qualify it for a permanent interactive speed sign. Cllr J Peck feels there is a need for some traffic calming measures especially since the latest incident that occurred the previous week. Clerk to contact NCC Highways for options available, Agenda item in February - Roads in Edwinstowe

11/122 TO RECEIVE AND CONSIDER REPORTS AND MINUTES OF ANY COMMITTEE,
WORKING GROUP OR SUB-COMMITTEE

  1. Events
    Despite the weather and that N&SDC refused to provide the stalls for the Christmas Event, it was extremely well attended and a successful. This was due to the hard work and determination of the staff team. Thanks extended for their efforts.

    We will now be concentrating on this year's events including:
    • Diamond Jubilee
    • Olympic Torch
    • Christmas 2012

11/123 AGENDA

  1. Friars Park Play Provision
    The Parish Council will not be taking over the maintenance of the field adjacent to the Barratt's development until the area is up to standard. We are currently waiting for an update from Barratts through N&SDC. Clerk to chase N&SDC

    Members of the Working Group for Play Provision met with an Officer from N&SDC to discuss funding opportunities available.

  2. CCTV
    The current system is not useful to the Parish Council as in concentrates mainly on the Health Centre. The library do not wish to contribute to the monitoring costs of the system, however the Health Centre appear to be more interested in keeping the system.

    Councillors recently met with the current CCTV providers and have received a quote to move the system to the Village Hall and surrounding area. However, to move the existing cameras would be quite expensive. Two further quotes will be obtained this week. Agenda February

  3. Christmas Event
    During the event, two members of staff were verbally abused by owners of two businesses on the High Street. Following the event, the Chairman wrote to both parties concerned stating that complaints about the Clerk should be made, in writing, to the Chairman of the Council and not to officers. One response has been received which will be discussed at the next Events Working Group.

    A resident had recently reported faulty streetlights on Mansfield Road, among other issues. The Clerk and Administrator followed the usual procedure to report these issues to NCC. The resident was not satisfied with the length of time it was taking to resolve the issues. The Chair stated that residents cannot expect all matters to be resolved with immediate effect as other agencies may be involved i.e electric company

    The Chair moved a vote of support for the entire staff team for their excellent and hard work - approved unanimously

    Cllr Boughey requested the light on the tree on West Lane be working for next Christmas. Clerk to action

  4. News Letter Feedback
    The Village Newsletter has been well received - despite a few teething problems. All feedback, with one exception, has been very positive and we already have 8 articles and 6 adverts for the next edition. The next issue will be out February/March and we are anticipating at least 3 issues per year, working towards self-financing. The printer and publisher created a very impressive publication.

  5. Citizen of the Year 2011 (Pat Bamford)
    Pat Bamford, nominated by the Parish Council, won the Citizen of the Year for 2011! The winner of the younger category was also an Edwinstowe resident. Agreed to write letters of congratulation to both winners

  6. East Lane Parking
    As a result of an article in the Edwinstowe News, two letters have been received offering a suggestion to ease the problems on East Lane. Both suggest double yellow lines. However, Cllrs Brooks and J Peck had recently started the survey of residents on East Lane who were overwhelmingly in favour of the proposed one way option which would run from Lansbury Road down to the High Street. The top of East Lane would remain as it is. Clerk to write to both residents enclosing a copy of the proposed system.

    Cllrs Brooks and J Peck still need to complete the survey - Lynds Close, Lansbury Road and remaining residents on East Lane.

11/124 Correspondence(COPIES ARE AVAILABLE TO VIEW IN COUNCIL CHAMBERS)

Newark & Sherwood Local Strategic Partnership Funding Application Response Noted
Big Lottery Fund Funding Application Response Noted
Bassetlaw Newark & Sherwood Community Safety Partnership News Letter Noted
The University of Nottingham Sherwood Forest Research Noted
BBC Details of how to sign up to the "Things to do" website Noted
Groundwork, Cresswell, Ashfield & Mansfield Information Pack Noted
N&SDC Voice Magazine Noted
Sherwood Forest Ploughing Match Thank You Letter Noted
N&SDC Invitation to Charity Event in aid of NSPCC 24th February 2012 Kelham Hall Noted

11/125 ANY APPOINTMENTS TO COMMITTEES, WORKING GROUPS OR SUB-COMMITTEES OR
OTHER BODIES

None.

11/126 FINANCIAL MATTERS (TO BE REFERRED TO THE FINANCE COMMITTEE, if necessary)

  1. Hanging Basket Quote

  2. Photocopier Quote

11/127 CHEQUES/INVOICES FOR APPROVAL

DATE PAYEE DESCRIPTION AMOUNT inc VAT
28.11.2011 Top Banana Christmas Leaflets £99.00
01.12.2011 Elite Design Group Magazine Printing £1,1850.00
14.12.2011 Gavin Kenning Christmas Stalls £303.60
14.12.2011 Intervend Water M/C Rental £6.00
14.12.2011 Universal Fabrications Mower Repair £24.00
14.12.2011 Konica Minolta Photocopying £34.93
14.12.2011 SAS Trade & DIY Key Cut £6.00
14.12.2011 Hall Fast Boots - KR £22.20
14.12.2011 British Telecom Broadband £136.10

Cheques approved and signed.

11/128 GRANT APPLICATIONS

None.

11/129 PLANNING MATTERS

Thoresby Colliery Waste Disposal Scheme
Cllr Brooks has received a letter from a resident concerning the above proposal which was read to the meeting and is available to view in the Council Chambers. Information concerning the proposal, was received from NCC on 21st December; because of the short response time, an email has already been sent to NCC stating; Edwinstowe Parish Council are concerned that the proposed extension could create a potential negative visual impact on the site of the new Sherwood forest visitor centre.

Standing Orders were suspended to allow a member of the public to speak on the matter.

The resident felt that not all available options had been explored and the extension would have a massive impact on Edwinstowe, the surrounding area and the wildlife that inhabitants the area.

Standing Orders were reinstated.

After a discussion, the meeting agreed to send a further letter, expressing concerns over the height of the proposed extension and proximity to the site of the new Sherwood Forest Visitor Centre. Clerk to write letter.

11/130 REPORTS FROM COUNTY AND DISTRICT COUNCILLORS
(VERBAL REPORT AT MEETING; COPY OF REPORT TO CLERK)

January 2012
Both Councillors continue to work on individual case work both with Newark and Sherwood Homes and with Newark and Sherwood District Council.

We work within the Committee system on issues affecting Edwinstowe, in particular on planning, licensing and tourism.

We have worked closely with officers from the Council and the police to re-establish an effective Safer Neighbourhood Group (SNG) which will work closely with representatives from the various community groups in the village and the police to make our village a safe and secure place in which to live. The terms of reference for this group, published by the Bassetlaw and Newark and Sherwood Community Safety Partnership, are available in the Parish Council Office for anyone who wishes to see them.

The last meeting of the SNG was on January 5th. At this meeting it was agreed that the next meeting, the AGM would be on March 15th in the Village Hall and all community groups would be invited to send a representative should they so wish. This is not an open meeting as such, opportunities for members of the public to talk with police officers about issues of concern to them, will be advertised in the Parish Council notice boards and other prominent places around the Village.

Both Councillors are concerned about road safety issues in Edwinstowe and are currently concentrating their efforts on improving safety on East Lane and Mill Lane. Councillor Peck accompanied a senior Notts County Council Highways Officer around Edwinstowe to look at potential trouble spots.

Together we have begun a door to door survey of the East Lane area to see what residents feel about pressing for the road to become one-way. So far the residents are overwhelmingly in favour but the survey is by no means complete.

11/131 DATE OF NEXT MEETING: 14 February 2012

Meeting Closed at 2035hrs

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