Draft Minutes of the Ordinary Meeting of the Council held on Tuesday 10 December 2019 at 7pm in the Council Chamber, Village Hall, Edwinstowe.
Present: Cllrs Ayres, Brooks, Brown, Carlton, Freeman, Murphy, J Peck, K Peck and Troop.
19/097 WELCOME BY CHAIRMAN INCLUDING ANY ANNOUNCEMENTS
The Chair opened the meeting and welcomed all present.
19/098 RECEIVE ANY APOLOGIES AND REASONS FOR ABSENCE
No other apologies received.
19/099 DISCLOSURES OF INTERESTS BY MEMBERS (AND EMPLOYEES) IN ITEMS ON THE AGENDA
Cllr Carlton – Events Committee.
19/100 TO APPROVE THE MINUTES OF THE EXTRAORDINARY MEETING OF THE COUNCIL HELD
ON 12th NOVEMBER 2019
Cllr K Peck requested amendment regarding car parking proposals to replace Permit with Limit and insert the word applied for in the November Minutes. Also asked that Draft Minutes on the council Website have a Draft Minutes watermark.
Amendment and minutes approved.
19/101 MATTERS ARISING FROM PREVIOUS MEETINGS
Cllr Brooks received comments from the Butchers who are happy with an all-day parking charge.
Cllr J Peck asked are we trying to free up car parking space or generate income.
Car parking discussion took place which included possibility of installing car parking machines which are being offered free of charge, permit limits per business, attracting car sharing.
Cllr Carlton suggested a traders meeting to discuss parking issues.
The Parish Council proposed a single issue task and finish group. This was agreed unanimously to include Cllrs Freeman, Carlton, J Peck, K Peck, Murphy, and Cllr Brooks to Chair. Clerk to contact group regarding times and dates.
Cllr Carlton reported that the Public Protection order will be delayed at committee.
Cllr Ayres had spoken with a group who regularly drink lager cans close to the Abbey Road Community Centre, this issue should be resolved.
Cllr Brown requested the Parish Council send letter of thanks to PC Ian Appleby who is retiring.
19/102 TO RECEIVE QUESTIONS FROM COUNCILLORS (10 MINUTES)
19/103 TO RECEIVE AND CONSIDER REPORTS AND MINUTES OF ANY COMMITTEE, WORKING GROUP OR SUB-COMMITTEE
19/105 Correspondence (COPIES ARE AVAILABLE TO VIEW IN COUNCIL CHAMBERS)
19/106 FINANCIAL MATTERS (TO BE REFERRED TO THE FINANCE COMMITTEE, if necessary)
Chair raised issue of payments to PHS Group regarding sanitary towel disposal of the village hall to investigate if this should be paid by the Parish Council.
Cllr Murphy reported that if the Village Hall Management Committee were struggling to meet financial commitments that the room hire charges be reviewed.
19/107 INVOICES FOR APPROVAL
|DATE||PAYEE||DESCRIPTION||AMOUNT inc VAT|
|14.11.2019||NOTTS CC||Interpretation Lectern||£4,342.80|
|14.11.2019||City Signs & Print||Christmas Banner||£48.00|
|19.11.2019||Trade UK||Plumbing materials||£13.55|
|19.11.2019||Trade UK||Plumbing materials||£8.75|
|19.11.2019||City Signs & Print||Road Closure Signs||£58.32|
|19.11.2019||Trade UK||Maintenance materials||£56.80|
|19.11.2019||DA Williams||Electrical Contractor||£883.70|
|19.11.2019||PHS Group||Village Hall Toilets||£1,034.90|
|20.11.2019||PHS Group||Public Toilets||£228.89|
|21.11.2019||Chris Cobb||Grave Digg||£250.00|
|29.11.2019||NCC Pension||Pension November||£1,638.36|
|04.12.2019||Dukeries Singers||Christmas Performance||£90.00|
|04.12.2019||Sherwood Forest Brass Band||Christmas Performance||£80.00|
|04.12.2019||Location Audio||Christmas Marquee||£575.00|
19/108 DIRECT DEBITS FOR APPROVAL
|DATE||PAYEE||DESCRIPTION||AMOUNT inc VAT|
|01.11.2019||NSDC||East Lane Car Park||£57.00|
|01.11.2019||NSDC||West Lane Car Park||£49.00|
|01.11.2019||NSDC||Mansfield Road Car Park||£68.00|
|06.11.2019||UK Fuels||Petrol / Diesel||£24.04|
|20.11.2019||UK Fuels||Petrol / Diesel||£80.73|
|22.11.2019||Personnel Management||Retained Services||£120.00|
|30.10.2019||UK Fuels||Petrol / Diesel||£79.22|
|DATE||DESCRIPTION||AMOUNT inc VAT|
|12.11.2019||Cemetery - Memorials||£150.00|
|12.11.2019||Cemetery – Burial||£120.00|
|14.11.2019||Cemetery - Burial||£835.00|
|20.11.2019||Cemetery - Burial||£250.00|
|02.12.2019||Memorial Bird Box||£100.00|
|Total||Cemetery – Burials||£1,325.00|
|Total||Cemetery – Memorials||£150.00|
|Total||Christmas – Stalls||£60.00|
|Total||Memorial Bird Box||£100.00|
19/110 REPORTS FROM COUNTY AND DISTRICT COUNCILLORS
(VERBAL REPORT AT MEETING; BULLET POINTS TO CLERK)
County Councillor John Peck reported potholes on Ollerton Road, Mansfield Road, Sixth Avenue and Henton Road. Had a meeting with a Highways Officer regarding my repeated requests for improvements to safety and traffic management issues on Swinecote Road. Reported several places where water was accumulating at various locations in the village during the heavy rains in November. Reported the diseased horse chestnut trees on the edge of Friars Park on Mansfield Road as a large branch had broken off. This is being investigated.
District Councillor Brown reported that the Thoresby Colliery Development went through Planning at NSDC. Veolia are offering a £100 Grant scheme that the Parish Council may be interested in. The Syrian family’s resettlement scheme has proven successful, Edwinstowe Conservation Plan has been completed. Parking Enforcement is undertaken regularly in Edwinstowe, monitoring the public car parks. Been in contact with Ollie Scott at NSDC regarding the Vape Store and have forwarded information regarding VE Day celebrations to the Parish Council.
District Councillor Scott Carlton reported casework regarding Newark and Sherwood Homes to properties. Reported instances of fly tipping of harvested cannabis including Swinecote Road. Bigger Bins are available to large families can have larger bins and bulky waste fees will be reduced by NSDC and will be trailing an action day where collections will be free with the aim to reduce instances of fly tipping. Attend the Nottinghamshire Police and Crime Scrutiny Commission which has an excellent relations with all District Councils bar one. Within Top Valley and Bestwood Estates “Operation Reacher” has proven successful in tackling the gun legacy, with the commission aiming to extend the scheme into other areas.
19/111 PUBLIC PARTICIPATION - STANDING ORDERS WILL BE SUSPENDED
FOR THE DURATION OF THIS SECTION. PLEASE REFER TO GUIDANCE PROVIDED (ALSO AVAILABLE ON THE PARISH COUNCIL WEBSITE) - 15 MINS
No members of the Public Present.
19/112 DATE OF NEXT MEETING: 11th January 2020 AT 7.00 PM
Meeting ended at: 9.30pm.
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