Draft Minutes of the Ordinary Meeting of the Council held on Thursday 9 October 2014 at 7.00pm in the Council Chamber, Village Hall, Edwinstowe
Present: Cllrs Cocking, Brooks, Tattersall, Ayre, J Peck, K Peck, George
Apologies: Cllrs Benson, Starbrook, Freeman
14/080 WELCOME BY CHAIRMAN INCLUDING ANY ANNOUNCEMENTS
The Chair opened the meeting and asked if anyone was intending to record the meeting. One member of the public indicated that they would be both video and audio recording. The Chair reminded the meeting that if a member of the public did not wish to be recorded during public participation time they could request that the recording be paused.
The Chair also reminded the public that the meeting was a Parish Council meeting with a public participation section (guidelines have been distributed) and not a public meeting.
The Chair read the following to the meeting. Extract from Abolition of the Standards Board written by Rt Hon Greg Clark MP, Minister of State for Decentralisation.
"The Localism Act makes it clear that it is proper for councillors to play an active part in local discussion and that they should not be liable to legal challenge as a result. This will help them better represent their constituents and enrich local democratic debate. People can elect their councillor confident in the knowledge that they will be able to act on the issues they care about and have campaigned on."
14/081 RECEIVE ANY APOLOGIES AND REASONS FOR ABSENCE
Cllr Boughey - Dispensation
Apologies approved and accepted unanimously
14/082 DISCLOSURES OF INTERESTS BY MEMBERS (AND EMPLOYEES) IN ITEMS ON THE AGENDA
Cllr Brooks will leave the meeting during the planning section as she is on the District Council's Planning Group
14/083 TO APPROVE THE MINUTES OF THE ORDINARY MEETING OF THE COUNCIL HELD
ON 4th September 2014
Minutes were approved and signed.
14/084 HELPING HANDS PRESENTATION
The Chair suspended Standing Orders (agreed unanimously) to allow for representatives of Helping Hands to make a presentation to the meeting.
This is a newly formed organisation which aims to set up groups in the village that, due to cutbacks, have been discontinued such as the Youth Club. They also intend to hold a weekly lunch club at the Lynds Close Centre. Anyone wishing to get involved; please contact the Parish Council Office.
Cllr Ayre suggested contacting the other village community centres.
Reinstate Standing Orders
14/085 MATTERS ARISING FROM PREVIOUS MEETINGS
14/086 TO RECEIVE QUESTIONS AND PETITIONS FROM MEMBERS OF THE PUBLIC (20 MINUTES)
The Chair reminded the meeting this section is run in line with Standing Order 37.5 and also referred to the Public/Members Question Times sheet that had been distributed - "...WHAT YOU CAN'T ASK? Is substantially the same question which has been put at a meeting of the council in the past 6 months..."
Why did the Parish Council feel it was necessary to take over Ollerton Road Allotments and not Boy Lane?
The Chair chose to answer this question explaining that complaints had been received from Ollerton Road allotment holders concerning intimidating behaviour, lack of tenancy agreements, asbestos on site and piped water. The only option was to take over the administration of the site until the situation calms down. No complaints have been received from Boy Lane allotments.
Jim Rhodes, President of Ollerton Road Allotment Association - after a recent court case against a previous allotment holder, the association wrote to the individual asking him not to come onto the site. He is still visiting the site and states that unless he hears differently from the Parish Council, he will continue to do so. Will the Parish Council write to this individual to advise him?
The Chair chose to respond - No, this is not a question for public debate but we are prepared to discuss this in private. Mr Rhodes read a statement withdrawing the association from the 1951 agreement. He raised his voice and was asked to sit down but refused and continued to talk. The Chair asked him to sit down again or he would be asked to leave. He refused, so the Chair adjourned the meeting at 1927hrs until Mr Rhodes left, followed by another member of the public.
The meeting reconvened with the permission of the Councillors.
Cllr J Peck said the conduct of some members of the public showed a total disrespect for the Chair, the Council and the meeting. This is not the first time this has happened. This is not a public meeting.
Public participation resumed at 1930hrs
A resident walked out of the meeting shouting insults and that a letter he had recently received was disrespectful.
A resident informed the meeting that during the April Parish Council meeting she had stood up to give a vote of no confidence in the Parish Council. Why does the Chair insist the disagreement is between two allotment holders when it is an argument between her and the Chair? The Chair responded that she would not discuss the April meeting but was there a question about Parish Council business?
Are the Parish Councillors aware of the legislation concerning Class 3 mobility scooters?
The Chair responded that one of the Parish Councillors is an expert as she sells mobility scooters and will advise accordingly.
What is the situation regarding the water at the Ollerton Road Allotment Site?
The Chair chose to respond - there are 5 stand pipes on the site and no water rates have ever been paid. Allotment holders were made aware in March that they will be asked to pay a contribution for water in their next rent payment.
Why did you say that the SNG Chair does not let the Parish Council know about the agreed targets as he always emails the Parish Council Office?
The Clerk has never received an email from the previous SNG Chair.
Are there any plans to commemorate the 100 years anniversary of the start of World War 1?
There was a service at the Cenotaph and poppies have been planted around the village.
Can the Parish Council confirm that they and Edwinstowe Village Hall are registered as private limited companies?
(computer printouts from CompanyCheck were handed to the Chair) The Chair stated that under no circumstances are the Parish Council or Village Hall limited companies. Clerk to make enquiries
Cllr J Peck informed the meeting that it is illegal for any Parish, District, County or Town Council to be registered as a limited company.
What is the position regarding the two eyesores in the Village - Edwinstowe News (Mansfield Road) and the Jug and Glass
14/087 TO RECEIVE QUESTIONS FROM COUNCILLORS (20 MINUTES)
Cllr Cocking read the following to the meeting;
"Were colleagues puzzled about the way I signed off a letter printed in the Chad about Warsop Fire Station? Well it was to make it clear it was my personal view of the issue. However, to put the record straight I am a Labour Party member and I am a Parish Councillor and proud to be so of a successful one that has given us financial stability and provided and organised, with the expertise of the Parish Clerk, many community projects and events during its term of office which will end in May 2015."
"I would refer members of the public to agenda item 14/071 paragraph vi of the minutes of the September 4th Parish Council meeting that have been authorised as correct and will be a legal document now. We have had many and various slanderous insults to contend with lately - of being corrupt and ignorant and our amenity workers as too many and not giving value for money. They do a good job in all weathers and circumstances and are a valued team as is the Clerk and her assistant."
"In spite of all that, here we are listening to you and we will take the actions needed when we can within the powers a Parish Council does have. Anything else is referred to Newark and Sherwood District Council or to Nottinghamshire County Council and the respective Councillors Celia Brooks and John Peck follow it through on our behalf and report back to us here on the progress of the matters and I have every confidence in them."
Cllr Tattersall was going to report the litter outside the Black Swan and the Royal Oak but this has now been sorted.
14/088 TO RECEIVE AND CONSIDER REPORTS AND MINUTES OF ANY COMMITTEE, WORKING GROUP OR SUB-COMMITTEE
Available from Parish Council Office.
14/090 Correspondence(COPIES ARE AVAILABLE TO VIEW IN COUNCIL CHAMBERS)
|Newark & Sherwood District Council||Annual Playground Inspections||Noted|
|Newark & Sherwood District Council||Chairman's Murder Mystery Event||Noted|
|Nottinghamshire County Council - Transport & Travel Services||Draft Integrated Ticketing Strategy||Noted - details on website|
14/091 ANY APPOINTMENTS TO COMMITTEES, WORKING GROUPS OR
SUB-COMMITTEES OR OTHER BODIES
14/092 FINANCIAL MATTERS (TO BE REFERRED TO THE FINANCE COMMITTEE, if necessary)
14/093 CHEQUES/INVOICES FOR APPROVAL
Approved and signed by Chair.
|DATE||PAYEE||DESCRIPTION||AMOUNT inc VAT|
|01.09.14||Village Hall Mgt Cttee||Gas Charges to Sept 2014||£4.02|
|01.09.14||DA Williams||Electrical Testing||£288.00|
|04.09.14||PC World||Voice Recorder||£64.99|
|05.09.14||County Supplies||Brush Heads||£43.20|
|10.09.14||JPK Services||Mower Repair||£20.95|
|22.09.14||PPE Work Solutions||Work Gloves||£10.99|
|22.09.14||PHS Group||Waste Collection||£83.94|
|22.09.14||N&SDC||Car Park Rents||£1,354.13|
|23.09.14||Town & Country||Grass Cutting||£1,744.80|
|24.09.14||Gavin Kenning||Christmas Stalls||£414.00|
|24.09.14||Village Hall Mgt Cttee||Electric to September||£102.58|
|25.09.14||Swinton Insurance||Policy Amendments||£25.00|
|29.09.14||Village Hall Mgt Cttee||Cancelled Hall Hire Fee - Parish Poll||£5.80|
|29.09.14||Garden Tractor Spares||Mower Spare||£154.42|
Cheques were approved unanimously.
14/076 GRANT APPLICATIONS
It was unanimously agreed to grant £200 to both of the above. Clerk to raise cheques
14/095 REPORTS FROM COUNTY AND DISTRICT COUNCILLORS
(VERBAL REPORT AT MEETING; COPY OF REPORT TO CLERK)
District Council Report
The District Council Planning Committee recently visited Edwinstowe conservation area (map available on the website, in the noticeboards and at the Council office). The conservation area is the responsibility of N&SDC and the Parish Council has raised various issues for consideration. No report has been received to date. Agenda item November
County Council Report
The High Street potholes have now been marked out and the High Street will be resurfaced at some point. C/Cllr Peck is now on the Highways Committee.
14/096 PLANNING MATTERS
The Chair left the meeting.
The Vice-Chair suspended standing orders to allow residents to make a presentation against the outline planning application for 72 houses at the end of Rufford Road.
The presentation covered 4 categories of objections and concerns.
The meeting was informed that this application is only for outline planning permission. If/when the actual planning application is submitted, the plan could be completely different.
(A copy of the comments raised can be obtained from the Parish Council office)
After a lengthy discussion, standing orders were reinstated at 2100hrs
Cllr K Peck moved to support the residents, Cllr J Peck seconded - unanimous
1. Application No: 14/01596/OUTM
Applicant: Mr Bowring
Proposal: Erection of up to 72 dwellings, with associated public open space and infrastructure
Site Address: Land at Rufford Road, Edwinstowe, Notts
EPC DECISION: Object to Proposal
OTHER PLANNING MATTERS - Notification of Appeal
1. Application No: APP/B3030/C/14/2225170
Mr & Mrs Prince
Site Address: 7 St Edwins Drive, Edwinstowe, Notts
14/079 DATE OF NEXT MEETING: Thursday 13 November 2014
Meeting closed at 2110hrs
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