Draft Minutes of the Ordinary Meeting of the Council held on 9 October 2012 in the Council Chamber, Village Hall, Edwinstowe
Present: Cllrs Brooks, Cocking, Ayre, Tattersall, Starbrook, Benson, J Peck, K Peck
Apologies: Cllrs Boughey (illness), George (prior meeting)
No apologies were received from Cllr Freeman
12/075 WELCOME BY CHAIRMAN INCLUDING ANY ANNOUNCEMENTS
The Chair opened the meeting and welcomed all present.
12/076 RECEIVE ANY APOLOGIES AND REASONS FOR ABSENCE
Reasons were approved and accepted.
12/077 DISCLOSURES OF INTERESTS BY MEMBERS (AND EMPLOYEES) IN ITEMS ON THE AGENDA
Cllr Tattersall - item 12/088 (i)
Cllr J Peck - item 12/088 (ii)
Cllr Benson item 12/088 (ii)
Cllr Brooks item 12/088 (ii) (iii)
12/078 TO APPROVE THE MINUTES OF THE ORDINARY MEETING OF THE COUNCIL HELD
ON 12th September 2012
Minutes were approved and signed by the chair.
12/079 MATTERS ARISING FROM LAST MEETING
12/080 TO RECEIVE QUESTIONS AND PETITIONS FROM MEMBERS OF THE PUBLIC (20 MINUTES)
No members of the public were present.
12/081 TO RECEIVE QUESTIONS FROM COUNCILLORS (20 MINUTES)
Cllr Cocking requested that now the survey has been completed, a formal request is made to NCC Highways. Cllr J Peck will make request as County Councillor.
Cllr J Peck requested a letter is sent to N&SDC Planning Department to arrange a meeting to review/extend the Village Conservation Area. Agreed unanimously - Clerk to send letter.
Previously, Cllrs Brooks and J Peck met with N&SDC Officers to discuss the possibility of planting trees on the 'gateway' roads into the village. As it is now the ideal time for planting, Cllr J Peck and the Clerk will send a map showing the areas identified for trees.
Cllr Tattersall asked whether anything could be put in the empty Village Trail noticeboard outside the Royal Oak Public House. Clerk to look at possibilities.
12/082 TO RECEIVE AND CONSIDER REPORTS AND MINUTES OF ANY COMMITTEE, WORKING GROUP OR SUB-COMMITTEE
12/084 Correspondence(COPIES ARE AVAILABLE TO VIEW IN COUNCIL CHAMBERS)
|Nottinghamshire County Council||Lengthsman Scheme - Evaluation Event||Noted|
|Notts Fire & Rescue Service||Response Magazine||Noted|
|Notts Association of Local Councils||Annual General Meeting||Noted|
12/085 ANY APPOINTMENTS TO COMMITTEES, WORKING GROUPS OR SUB-COMMITTEES OR OTHER BODIES
12/086 FINANCIAL MATTERS (TO BE REFERRED TO THE FINANCE COMMITTEE, if necessary)
12/087 CHEQUES/INVOICES FOR APPROVAL
|DATE||PAYEE||DESCRIPTION||AMOUNT inc VAT|
|20.09.12||British Telecom||Broadband - Final||£54.48|
|20.09.12||Carol Hill||Website Management Fee||£1,000.00|
|20.09.12||Clement Keys||Audit Fee||£660.00|
|20.09.12||Oak Industrial Supplies||Disinfectant/Bin Bags/Toilet Rolls||£155.08|
|20.09.12||pHs||Mansfield Road Toilets||£83.94|
|20.09.12||Village Hall Mgt Cttee||Gas/Electric||£106.91|
|30.09.12||Intervend||Water M/C & Water||£18.00|
The website management fee was discussed (the current invoice is for the period October 2011 - September 2012), councillors unanimously agreed that we could not continue to pay the annual charge for hosting and management services for our website. Clerk to write letter.
The increase in the Community Bus charge was also discussed. The Councillors agreed that we could not continue to support the Community Bus at the current rate of £40.00 per week, with immediate effect, especially due to the low uptake of the service. Clerk to write letter.
12/088 GRANT APPLICATIONS
After a discussion the following grant allocations were agreed:
12/089 PLANNING MATTERS October 2012
12/090 REPORTS FROM COUNTY AND DISTRICT COUNCILLORS (VERBAL REPORT AT MEETING; COPY OF REPORT TO CLERK)
The Chair congratulated C/Cllr J Peck on his recent victory in the Rufford by-election.
District Councillors Report - October 2012.
Over the past two months business at Newark & Sherwood District Council has included approval of the final draft of the Local Development Plan Framework. This was to confirm that the plan was drawn up correctly. This has now been forwarded to the Government Inspector. It was interesting to note that no building in Edwinstowe, on the 2 selected sites, was due to start until 2017. It is important to re-iterate, that no expressions of interest by builders or plans for approval are in existence as the matter is still being considered by the Government Inspector.
Both Councillors attended meetings of various Committees as well as the full Council Meetings. As well as these meetings your Councillors are part of the Tourism Commissioning Working Party, a Food Safety Commissioning group and The Gilstrap Charity Trustee Board.
We continue to work on individual casework for residents across the village.
The next few months are busy with budget setting at Newark & Sherwood District Council. We will be monitoring the situation closely to protect services. However; the new universal benefits plans and the need to cut council spending by 10% (government requirement) mean that both offices and Councillors will be very busy.
County Councillors Report - October 2012.
C/Cllr Peck informed the meeting that the preferred design on the new Visitor Centre will be presented to the Policy Committee at County Hall on 17th October. There will be a public announcement at the end of October. C/Cllr Peck feels very strongly that any future development should be used as a lever for money to enhance the village and its appearance. Edwinstowe should certainly benefit from the new development.
Work starts on the traffic lights at the Rose Cottage junction on 16th October and will continue until February 2013.
12/091 DATE OF NEXT MEETING
No December Meeting - next meeting will be 13th November 2012
Meeting closed at 2100hrs
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