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Meeting Minutes February 2016

Draft Minutes of the Ordinary Meeting of the Council held on Tuesday 9 February 2016 at 7.00 pm in the Council Chamber, Village Hall, Edwinstowe.

Present: Cllrs Ayre, Benson, Brooks, Brown, McLaughlin, Peacock, J Peck, K Peck, Starbrook, Tattersall

Cllrs Brooks and Peacock would attend after the District Council meeting and arrived at 1910hrs and 1955hrs respectively. The Vice-Chair Cllr Tattersall would chair the meeting until Cllr Brooks arrived.

15/126 WELCOME BY CHAIRMAN INCLUDING ANY ANNOUNCEMENTS

The Chair opened the meeting and welcomed all present.

15/127 RECEIVE ANY APOLOGIES AND REASONS FOR ABSENCE

There were no apologies however reasons for lateness were approved unanimously.

15/128 DISCLOSURES OF INTERESTS BY MEMBERS (AND EMPLOYEES) IN ITEMS ON THE AGENDA

Cllr McLaughlin for 15/132 (ii) Allotment Meeting

15/129 TO APPROVE THE MINUTES OF THE ORDINARY MEETING OF THE COUNCIL HELD
ON 12th January 2016

Minutes were approved unanimously and signed by the Vice Chair.

15/130 MATTERS ARISING FROM PREVIOUS MEETINGS

  1. East Lane Car Park
    The Vice-Chair read a report to the meeting concerning the ongoing problems with the lights in East Lane car park and asked permission to write to N&SDC concerning this issue. Agreed unanimously.

    RESOLVED: - It was agreed to write to N&SDC

15/131 TO RECEIVE QUESTIONS FROM COUNCILLORS (20 MINUTES)

Commenced 1902hrs

Cllr McLaughlin reported that he had not attended the recent meeting about fracking as he had not been aware of the start time. Can it be advertised better in future?

Cllr J Peck commented on the inappropriateness of a recent post on social media concerning the death of Cllr Josie Cocking that had been written by the Chair of a community group. Does the Chair agree that the author is not fit to be chair of any group?

The Vice-Chair read an email that had been written by members of Cllr Cocking's family and the distress the social media post had caused them.

Cllr McLaughlin reported that the interactive speed sign on Ollerton Road is still faulty and the sign on Rufford Road is not working. He also asked the situation concerning the extended zigzag lines outside King Edwin Primary School.

Cllr J Peck commented on a recent social media post that stated he had called a by election that had been very poorly attended. Cllr Peck informed the meeting that he had not called that by election, it had been called be a group of residents.

1910hrs - Cllr Brooks arrived

1912hrs - Standing Orders suspended for Cllr Brooks to take over Chair of the meeting.

1914hrs - Standing Orders reinstated.

1915hrs Councillor question time ended.

15/132 TO RECEIVE AND CONSIDER REPORTS AND MINUTES OF ANY COMMITTEE, WORKING GROUP OR SUB-COMMITTEE

Available from Parish Council Office.

  1. Safer Neighbourhood Group Meeting
    The minutes of this meeting are now posted on the website. There were no members of the public at the last meeting. Please try and attend it possible.

  2. Allotment Meeting
    Cllr Ayre reported that 27 allotment holders had attended the recent informal meeting at the Village Hall which had been very positive. One year's notice was given to increase allotment rents from March 2017 as follows: -

    Two quarter plot (standard size) from £17.60 per year to £20 per year
    Three quarter plot from £22.90 per year to £25 per year
    Four quarter plot from £28.20 per year to £30 per year

    The only five quarter plot will be charged £35 per year

    This decision had already been decided by the Finance Committee, does the meeting agree to ratify these charges? Unanimous

    RESOLVED: - To give one year's rent increase notice to allotment holders

    The Chair explained the reasons for the increase (which would only amount to approximately £100) including the necessity to replace the standpipe taps.

  3. Personnel & Staffing Meeting
    The Chair requested moving item to confidential. Agreed unanimously

    RESOLVED: - To move to confidential

15/133 AGENDA

  1. Request for dog bin at the end of Sandy Lane
    A resident whose property backs onto Sandy Lane has requested a dog bin as bags of poop are being thrown in her hedge bottom. David has already put some more signs up in the area. There are currently 17 dog bins in the village, excluding Sherwood Forest, and it costs approximately £1,500 per year to have them emptied. Some are emptied fortnightly and some are emptied weekly however, occasionally bins are not emptied when they should be.

    RESOLVED: - It was unanimously agreed to
    • Write to N&SDC to inform them of that sometimes dog bins are not emptied and ask to be contacted if there are any problems in the future
    • Inform the dog warden of the problem on Sandy Lane
    • Monitor the situation on Sandy Lane

  2. Visit by representatives from Robiac-Rochessadoule, France re potential twinning with Edwinstowe
    The visitors will be coming during Robin Hood Festival week 4-7 August 2016. If anyone, councillors or residents, have ideas of places to take them to, please let the Clerk know.

  3. Fourth Avenue Play Area Update
    The fence between the bowling green and the new area is now installed. The equipment is currently being transferred from the old site and the new equipment will be installed this week. The play area will be completed early next week.

    This is phase one, we still need to order seating and signs. We will be seeking further grants for further upgrades.

    The lease is now sorted. CISWO have informed us that they will be submitting plans in the near future - despite requesting it, the Parish Council were not consulted and have no idea of the plans

  4. Councillor Vacancy - Election 25th February 2016
    This is now confirmed.

  5. New Visitor Centre Update - RSPB
    The Chair read the following from Ross Frazer, RSPB
    • We have started carrying out surveys on site; the topographical survey was carried out last week and is now complete. We will also be carrying out ecological and tree surveys in the next couple of weeks, I will make sure that an update goes on the website and I will contact all those in my contact list to make them aware before any surveys are carried out.
    • I am busy working on getting the consultation events organised and I hope to have these in place before the Easter Holidays. I will be circulating a press release with the dates and venues. As with the survey work, I will be emailing everybody on the contact list to ensure everyone is aware. Please keep your eyes out I the local press and village noticeboards.
    • A new Project Assistant has been appointed and I will be introducing Eleanor to you over the next month.
    • Please feel free to contact me with any questions on either 07725 220648 or

  6. Community Based First Responder Update
    The service at Ollerton was set up by St John Ambulance and not the Town Council. A resident has contacted us with details of who to contact within the NHS for more information.

    RESOLVED: - It was unanimously agreed to write to NHS contact for more information. And to contact the fire service to ascertain whether the first responders could be based there.

  7. Fracking - Update
    There is an article in the next magazine and updates on the website. This is a national issue and we need to look at it as a council and reflect the views of the village.

    It was asked whether there was any local authority consultation before exploratory works commence. The Clerk has previously contacted INEOS, the company with the licence that covers our area for more information but as heard nothing.

    RESOLVED: - It was unanimously agreed to try again

15/134 Correspondence(COPIES ARE AVAILABLE TO VIEW IN COUNCIL CHAMBERS)

  1. Mansfield District Council - Local Plan Consultation Draft. Noted

  2. NALC - HM Queen's 90th Birthday Celebrations
    There is an option to purchase equipment for a beacon for the celebrations at a cost of £299 + VAT. Other organisations in the village are looking at the possibility of holding events.

    RESOLVED: - It was unanimously agreed to email all contributors to the magazine to gauge interest and to consult the fire service about the safety aspects.

15/135 ANY APPOINTMENTS TO COMMITTEES, WORKING GROUPS OR
SUB-COMMITTEES OR OTHER BODIES

  1. Cllr Peacock - Personnel & Staffing

Other vacancies to be filled when new Councillor elected.

RESOLVED: - It was agreed, by majority vote, for Cllr Peacock to temporarily sit on the Personnel and Staffing Working Group.

15/136 FINANCIAL MATTERS (TO BE REFERRED TO THE FINANCE COMMITTEE, if necessary)

The Chair proposed moving the following to the Finance Committee.

  • Car park lighting
  • Dog bin
  • Skate park repairs

RESOLVED: - It was unanimously agreed to move the above items to Finance Committee. Clerk to arrange Finance Committee meeting.

15/137 CHEQUES/INVOICES FOR APPROVAL

DATE PAYEE DESCRIPTION AMOUNT inc VAT
12.01.2016 ELF Property Care Repairs to Skate Park £320.00
14.01.2016 B&Q Supplies £11.28
21.01.2016 Grave Digger Grave Dig £250.00
21.01.2016 Notts Fire & Rescue Service Fire Extinguisher Service £12.00
21.01.2016 NCC 10 x Salt Bags £50.00
21.01.2016 Konica Minolta Copier Charges £74.15
21.01.2016 Konica Minolta Copier Rental £100.37
27.01.2016 MAPYX Mapping Software £125.00
31.01.2016 HMRC PAYE/NIC - Month 10 £1,068.30
31.01.2016 NCC Pension - Month 10 £1,605.32
02.02.2016 NSDC Electricity Supply to Car Parks £1,350.26
02.02.2016 January Wages & Salaries £4,829.58
03.02.2016 Village Hall Mgt Committee Hall Hire £15.60

The Chair explained the following cheques: -

  • ELF Property Care
    The construction of the wooden section of the skate park is not a very high standard and repair costs are increasing. The Chair has suggested a meeting with NCC Officers to discuss the quality of the work.

    RESOLVED: - It was unanimously agreed to arrange a meeting.
  • Gravedigger Fees
    These are reimbursed by the Funeral Directors
  • MAPYX
    This cost has been very kindly refunded by a resident.

    RESOLVED: - It was unanimously agreed to send a formal letter of thanks to the resident.

1955hrs Cllr Peacock arrived

  • NSDC
    The costs for the lighting is for all three car parks and is for ¾ of a year. Our electrician does not think installing meters on the columns would prove any cheaper.

15/138 GRANT APPLICATIONS

None.

15/139 REPORTS FROM COUNTY AND DISTRICT COUNCILLORS
(VERBAL REPORT AT MEETING; COPY OF REPORT TO CLERK)

County Council

  • Budget setting meeting is on 25th February 2016
  • C/Cllr Peck will be presenting a petition to NCC opposing moving the fun park and has informed the owners.
  • Various potholes have been reported
  • Extending the zigzag lines outside King Edwin Primary School is still in hand and the relevant NCC department is in discussion with the school.
  • The High Street was recently closed for testing of the road surface prior to resurfacing. We will know next month when it will be resurfaced but is provisionally booked for September.

District Council

D/Cllr Brooks has been dealing with the ever changing policy on housing rents. The flats on Second Avenue are nearly completed, six will belong to N&S Homes and six to N&SDC

D/Cllr Peacock has spoken to consortium members about improving Cemetery Road as part of the new visitor centre.

D/Cllr Peacock is a member of a new group - Sherwood Heritage Forum which will look at development plans and proposals for heritage projects. Contact D/Cllr Peacock for advice/guidance.

15/140 PLANNING

PLANNING APPLICATIONS

1. Application No: 16/00103/FUL
Applicant: Mrs Boden
Proposal: Householder application for erection of a conservatory to the side elevation
Site Address: 13 Parkside Road, Edwinstowe, Notts
EPC DECISION: Support Proposal

PLANNING DECISIONS

1. Application No: T/3397
Applicant: NCC Children, Families & Cultural Services
Proposal: Retention of temporary ice cream kiosk for 3 years (until 30/4/2019)
Site Address: Sherwood Forest Visitor Centre, Swinecote Road, Edwinstowe, Notts
DECISION: Granted

2. Application No: T/3398
Applicant: NCC Children, Families & Cultural Services
Proposal: Retention of toilet block for 3 years (until 30/4/2019)
Site Address: Sherwood Forest Visitor Centre, Swinecote Road, Edwinstowe, Notts
DECISION: Granted

3. Application No: T/3399
Applicant: NCC Children, Families & Cultural Services
Proposal: Continued use of the Oak Room as an educational space and for the celebration of civil wedding and partnerships
Site Address: Sherwood Forest Visitor Centre, Swinecote Road, Edwinstowe, Notts
DECISION: Granted

4. Application No: T/3400
Applicant: NCC Children, Families & Cultural Services
Proposal: Retention of Education Field Studies Centre for 3 years (until 30/4/2019)
Site Address: Sherwood Forest Visitor Centre, Swinecote Road, Edwinstowe, Notts
DECISION: Granted

5. Application No: 15/02072/FUL
Applicant: Mr Davey
Proposal: Construction of a detached three bedroom dwelling with integral garage and new vehicular access
Site Address: Land adjacent to and forming side garden of 47 Rufford Road, Edwinstowe, Notts
DECISION: Permitted

6. Application No: 15/02183/FUL
Applicant: Mr Bott
Proposal: Householder application for single storey side and rear extensions
Site Address: 1 Birkland Drive, Edwinstowe, Notts
DECISION: Permitted

7. Application No: 15/02088/FUL
Applicant: Mr Hawkes
Proposal: Householder application for proposed two storey and single storey rear extension
Site Address: 52 Sixth Avenue, Edwinstowe, Notts
DECISION: Permitted

15/141 PUBLIC PARTICIPATION - STANDING ORDERS WILL BE SUSPENDED
FOR THE DURATION OF THIS SECTION. PLEASE REFER TO GUIDANCE PROVIDED (ALSO AVAILABLE ON THE PARISH COUNCIL WEBSITE) - 15 MINS

Commenced 2024hrs Standing Orders suspended - agreed unanimously

A resident asked about the timescales and the design for the Rufford Pastures development on Rufford Road.
There will be an element of social housing in the development. We are not aware of timescales but plans should be submitted in the Spring.

A resident commented on fracking. The next fracking meeting at the Manvers Arms is 28th February 2016 at 12.00pm. Agenda item March meeting. Clerk to email resident with details.

A resident expressed disappointment at the recent call for an election by Edwinstowe electors despite believing in the democratic process. His main concern was the cost implication for the village.

A resident endorsed the comments made by C/Cllr Peck concerning issues relating to the new Visitor Centre. It is important that local people are consulted with and considered.

A resident was disappointed at the comments made concerning the request for an election. This is the democratic process and should not be criticised.

Ended - 2043hrs

15/142 DATE OF NEXT MEETING: Tuesday 8th March 2016

Meeting closed at 2044hrs

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