Parish Council Menu

Village Magazine

Catch up with what is happening in your village in our Village Magazine.

Find the latest issues here >>>


Major Oak Medical Practice

Opening Times

Monday: 7.00 - 18.00
Tuesday: 7.00 - 18.00
Wednesday: 8.00 - 18.00
Thursday: 8.00 - 18.00
Friday: 7.00 - 18.00
Weekend: Closed

Visit the website for information Here >>>


Library Opening Times

Tuesday: 9.30 - 1.15 & 2.00 - 6.30
Thursday: 9.30 - 1.00
Friday: 9.30 - 1.15 & 2.00 - 5.30
Saturday: 9.30 - 12.30
Monday, Wednesday & Sunday: Closed


Totally Locally

Open your eyes to the great independant shops and businesses in Edwinstowe.

Find out more >>>
Visit Totally Locally

Meeting Minutes April 2013

Draft Minutes of the Ordinary Meeting of the Council held on 9 April 2013 in the Council Chamber, Village Hall, Edwinstowe

Present: Cllrs Cocking, Brooks, George, Starbrook, Ayre, Tattersall, J Peck, K Peck (arrived at 1940hrs)

Apologies: Cllr Benson - prior commitments and Freeman - no apologies given

12/160 WELCOME BY CHAIRMAN INCLUDING ANY ANNOUNCEMENTS

The Chairman opened the meeting and welcomed councillors and members of the public. The Chair informed the meeting there would be an opportunity to speak under agenda item 12/165 but that there would be no discussion. If any comments related to planning applications, individuals can petition N&SDC with their comments.

12/161 RECEIVE ANY APOLOGIES AND REASONS FOR ABSENCE

Apologies were approved and noted.

12/162 DISCLOSURES OF INTERESTS BY MEMBERS (AND EMPLOYEES) IN ITEMS ON THE AGENDA

Cllr Tattersall 12/173 - Grant application for Edwinstowe Village Hall Management Committee
Cllr Brooks 12/173 - Grant application for Citizens Advice Bureau

12/163 TO APPROVE THE MINUTES OF THE ORDINARY MEETING OF THE COUNCIL HELD
ON 12th March 2013

Approved and signed by Chairman.

12/164 MATTERS ARISING FROM LAST MEETING

  1. Thoresby Welfare - CISWO meeting
    Cllrs J Peck, Brooks and Cocking attended a preliminary meeting with representatives of CISWO. The Trustees have handed Thoresby Welfare to CISWO who are researching various options for the site but we do not have any details at present.

    Cllr J Peck recently met with the Director of Youth Services to ascertain whether the Welfare could be used for youth provision; but due to the large amount of funding required this is not a viable option.

    Concerns were raised over vandalism to the welfare whilst it is empty.

  2. Hanging Baskets - approval of this year's charges
    Due to wear and tear and last year's baskets becoming root bound, we have ordered larger hanging baskets this year. It has been necessary to raise the price of the baskets this year (to the businesses) to £25 each (£1.47 per week) which contributes towards the basket, plants, daily watering, replacement of any dead plants and removal of the basket at the end of the season. A letter was taken to all shops explaining the reason for the increase and we have received a positive response. Increase in price agreed unanimously

  3. Fields in Trust (formerly called the Playing Fields Association) - Jubilee Park and Henton Road parks
    The Parish Council has previously expressed concern over the possibility of green sites in Edwinstowe being developed in the future. Representatives recently met with Fields in Trust to discuss the possibility of protecting Jubilee Park and the two parks on Henton Road. Both sites meet the criteria (either owned or subject to a 99 year lease) and are considered ideal. Total cost to protect the sites is £80. The paperwork has been completed and is ready to send, subject to councillors approval. Agreed unanimously

  4. Grit bin requests - update
    Site visits have now been completed and grit bins have been approved for Greendale Avenue/Paddock Close and 2 for Abbey Road/Beardsley Road. These grit bins are at NCC expense.

12/165 TO RECEIVE QUESTIONS AND PETITIONS FROM MEMBERS OF THE PUBLIC (20 MINUTES)

Commenced 1915hrs

Comments received from a resident who lives on West Lane concerning proposal for change of use at 7 Mansfield Road to a restaurant and take away -

  1. There are approximately 20 cafes/takeaway food outlets already in the village
  2. Building is in a conservation area
  3. No indication of opening hours
  4. Houses in very close proximity
  5. Potential cooking odours
  6. No mention of how food waste will be removed
  7. Potential parking problems

Resident reported the problem of vehicles parking on the grass verges near to the bungalows on Boy Lane. There are only 4 parking spaces and on occasions there are as many as 12 vehicles parked in the area resulting in the grass verges being churned up. Ambulances struggle to gain access to residences. Would it be possible for the grassed areas to be turned into parking bays to alleviate the problem?

This is a District Council issue which D/Cllr Brooks will raise again at N&SDC

The resident also reported young people causing a nuisance in the footpath from Boy Lane to High Street. Clerk to inform PCSOs

The Agent for 7 Mansfield Road responded to the above issues raised concerning the application

  1. Opening hours will be subject to restrictions given by N&SDC
  2. Cooking odours - a report has been submitted to N&SDC reference the extractors which meets British Standard and there has already been consultation with Environmental Health
  3. The car park will have an entrance/exit and there will be disabled parking to the front of the property

A resident requested the agenda be displayed on the High Street noticeboard and the meeting dates be updated. Clerk to arrange

Ended 1928hrs

12/166 TO RECEIVE QUESTIONS FROM COUNCILLORS (20 MINUTES)

Commenced 1928hrs

Cllr J Peck asked whether the Parish Council needs to set criteria for approving plans for the type of businesses in Edwinstowe. We already have a Future Plans for Edwinstowe Working Group which could look at this issue. Agenda item May meeting

Cllr George asked what was happening with the empty buildings at the Mansfield Road/Church Street junction.

Ended 1935hrs

12/167 TO RECEIVE AND CONSIDER REPORTS AND MINUTES OF ANY COMMITTEE, WORKING GROUP OR SUB-COMMITTEE

  1. Robin Hood Festival
    Planning for this year's festival is progressing well. Swinecote Road will be closed as usual during the festival and advertised as between 9.30am - 6.00pm however; these are the maximum possible closure times. There will be no waiting restrictions on Paddock Close, Greendale Avenue, Newbery Close, Maythorn Grove and Royal Oak Court - residents will be notified.

  2. Cemetery Working Group
    When the new cemetery prices were approved at a previous meeting, the request to add a £10 administration charge for reservations was omitted. Approved unanimously

12/168 AGENDA

  1. 2013/14 Meeting Dates (including Annual Parish Meeting)
    Meeting dates were approved and the Annual Parish Meeting will be held on Thursday 23rd May at 6.30pm. Clerk to distribute meeting dates

    1940hrs Cllr K Peck arrived

  2. Henton Road Gates
    The gates on Henton Road dog park are in need of replacing. This was agreed at a previous meeting but the quote for metal gates needs updating. There was a discussion whether metal gates were the best option as the park is surrounded by housing and metal could prove noisy. The current quote is £1,153 and there was concern that there was no budget allocation to cover the cost. Clerk to source supplier for wooden gates and obtain updated quote for metal gates. Agenda item for May meeting

  3. New PCSOs for Edwinstowe and Clipstone
    Due to staff reallocation, we have two new PCSOs in Edwinstowe and Clipstone - Laura Bowditch and Jamie Fretwell. The next surgery will take place on Thursday 18th April at 10.30am in the Village Hall

12/169 Correspondence(COPIES ARE AVAILABLE TO VIEW IN COUNCIL CHAMBERS)

None.

12/170 ANY APPOINTMENTS TO COMMITTEES, WORKING GROUPS OR
SUB-COMMITTEES OR OTHER BODIES

None.

12/171 FINANCIAL MATTERS (TO BE REFERRED TO THE FINANCE COMMITTEE, if necessary)

Cllr Brooks read a report concerning this year's council tax bills -

"from 2013 council tax support will take the form of council tax reductions which will have the effect of reducing a billing authority's council tax base

The situation with the precept for this year is confused and confusing. In brief it would seem that Edwinstowe was given a grant of £8,600 in order to protect against the net effect of adverse statutory changes in Edwinstowe's Council Tax base. This grant is unlikely to be available next year, but no-one knows, which adds to the confusion.

However, we were asked for the cash amount we needed, as a Council, to raise in order to maintain the services we provide. This was recorded at the full N&SDC meeting of March 7th 2013 as £113,714, the amount we had precepted. The £8,600 was in addition to this, not as part of it and we were unaware that this would be the case.

N&SDC only issued one letter about this dated 21st December 2012 and this we did not receive. Our precept is set in November in each year in line with Standing Orders. We found out about the supposed increase in precept when our Council Tax bills landed on the doormat. Had we seen the letter we would not necessarily have had a clear idea of what was required.

It seems that the government issued details of Council Tax support reductions late in 2012 and thus delayed the whole precepting process. A consultation document on this went online in the summer of 2012 and the government response to the outcome of the consultation was published on 26th November 2012.

All of which would seem to indicate how little thought was given by the government to how councils could review their financial positions properly and with due consideration before setting precepts.

N&SDC adopted the changes on 29th January 2013 and the final date for precepts to be received by them was 4th February 2013. None of these timescales makes for considered budget-setting and precepting.

We shall follow in minute detail the process for the next financial year and may have to consider whether our Standing Orders will need changing to suit the vagaries of timescales set by Central Government and the District Council."

A copy of the letter from N&SDC is available for residents to view in the Council Office.

Cllr J Peck, as Chairman of the finance committee, reported that we set the precept at £113k - an increase of 1% on the previous year. We do not receive any grants so we have to deal with increases in expenditure within our budget. The 1% increase meant on average a rise of 50p per property or less than 1p per week. We are not the only Parish Council to have been affected. We had nothing to do with the 9.4% increase which means a band D property will pay approximately £5 per year more than last year - but the Parish Council DID NOT ask for this rise.

The £8.6k received this year will be given back to all council tax payers as a reduction in next year's council tax bill

Over the last two years, this Parish Council has saved the village money by CCTV, handing Sherwood Fields Pavillion to Robin Hood Colts and reduced the budgets for Christmas and Summer events.

Cllr J Peck will write an article for the next edition of the Edwinstowe News.

The Chair read a letter to Mr P Ward, Business Manager, Revenues & Benefits, N&SDC requesting clarity and information concerning this year's council tax bills. (copy available to view in Council Office) approved unanimously - Clerk to send letter

12/172 CHEQUES/INVOICES FOR APPROVAL

DATE PAYEE DESCRIPTION AMOUNT inc VAT
19.03.13 CISWO Fourth Avenue Playground Rent £80.48
19.03.13 Town & Country Grass Cutting £48.00
19.03.13 Village Hall Mgt Cttee Gas Charges (6 months) £1,016.95
19.03.13 Severn Trent Water Cemetery Water £90.72
19.03.13 Dean Thomas &Co Legal Fees - Jubilee Park £150.00
19.03.13 N&SDC Dog Bin Emptying £1,453.68
26.03.13 Cash Petty Cash £90.98
26.03.13 Viking Stationary £21.92
12.04.13 Various Flags for High Street/West Lane £92.57
02.04.13 RCAN Membership £25.00
01.04.13 N&SDC Cemetery Rates £589.05
01.04.13 N&SDC Public Toilet Rates £658.35
01.04.13 N&SDC Cemetery Refuse Collection £523.64

Cheques approved and signed.

12/173 GRANT APPLICATIONS

Cllr Starbrook declared an interest in item (iii) Edwinstowe Village Hall Management Committee
Cllr Cocking declared an interest in item (ii) Edwinstowe Scout Group

  1. Edwinstowe Pre-School Playgroup - children's waterproof coats and trousers
  2. Edwinstowe Scout Group - marquee
  3. Edwinstowe Village Hall Management Committee - notice board
  4. Ollerton Citizens Advice Bureau - grant aid 2013/14
  5. St Mary's Church - notice board
  6. Edwinstowe Cricket Club - practice nets

There was a general discussion concerning the amount to award each organisation. Councillors who had declared and interest took part in the debate but did not vote.

Decisions as follows: -

  1. Edwinstowe Pre-School Playgroup awarded £250 (6 for, 1 against)
  2. Edwinstowe Scout Group awarded £150 (6 for, 1 abstention)
  3. Edwinstowe Village Hall Management Committee awarded £100 (3 for, 2 against, 2 abstentions)
  4. Ollerton Citizens Advice Bureau awarded £250 (6 for, 1 abstention)
  5. St Mary's Church awarded £100 (4 for, 2 against, 1 abstention)
  6. Edwinstowe Cricket Club awarded £150 (5 for, 2 against)

12/174 PLANNING MATTERS April 2013

Planning Applications

1. Application No: 12/01673/FUL
Applicant: Mr Bowring
Proposal: Householder application to erect a summer house and shed on the back garden
Site Address: 20A Rufford Road, Edwinstowe, Notts
EPC DECISION: APPROVED

2. Application No: 13/00313/FUL
Applicant: Mr & Mrs Lees
Proposal: Householder application for single storey side extension, demolition of existing garage & erection of new detached garage to rear
Site Address: 20 Rufford Road, Edwinstowe, Notts
EPC DECISION: APPROVED

3. Application No: 13/00232/FUL
Applicant: Mr Gu
Proposal: Change of use of ground floor from shop (class A1) to restaurant and takeaway (class A3/A5) plus minor alterations to front elevations and the construction of car park
Site Address: 7 Mansfield Road, Edwinstowe, Notts
EPC DECISION: REFUSED

4. Application No: 13/00267/FUL
Applicant: Dudley Taylor Properties Ltd
Proposal: Change of use and alterations to Public House (A4) to create four self contained flats (C3)
Site Address: Ye Olde Jug & Glass Inn, High Street, Edwinstowe, Notts
EPC DECISION: APPROVED (at planning meeting on 22 March 2013)

5. Application No: 13/00276/FUL
Applicant: Mr Aydinoglu
Proposal: Change of use from A3 cafe to A5 hot food take away and installation of external flue to side elevation
Site Address: 12 High Street, Edwinstowe, Notts
EPC DECISION: REFUSED (at planning meeting on 22 March 2013)

Planning Decisions

1. Application No: F/2692
Applicant: Nottinghamshire CC Children Families and Cultural Services
Proposal: Proposed two story building to provide a children's respite home to the rear and within the current site of Edwinstowe Hall (The Big House), together with associated landscape works, new vehicular access, demolition of an existing CLASP building within the grounds, and reinstatement of the conservatory to Edwinstowe House where the existing CLASP building adjoins the conservatory
Site Address: The Big House, Church Street, Edwinstowe, Notts
EPC DECISION: GRANTED

1. Application No: 12/01643/FUL
Applicant: Nottinghamshire Fire & Rescue - Mr Pritchard
Proposal: Variation of condition 04 of planning permission 12/00736/FUL to allow the retention of temporary building until July 2013
Site Address: Fire Station, 15 Mansfield Road, Edwinstowe, Notts
EPC DECISION: PERMITTED

1. Application No: 12/01750/FULM
Applicant: St Ives Care Ltd, Mr Bhasin
Proposal: Extension of time to implement planning permission 09/00140/FULM for an extension to the existing care home
Site Address: Sherwood Grange Nursing Home, 208 Mansfield Road, Edwinstowe, Notts
EPC DECISION: PERMITTED

1. Application No: 13/00079/FUL
Applicant: Mrs Hudson
Proposal: Change of use of land to form driveway and parking area for use by no 12 Woodhead Close (retrospective)
Site Address: Field ref off 4630 Boy Lane, Edwinstowe, Notts
EPC DECISION: PERMITTED

12/175 REPORTS FROM COUNTY AND DISTRICT COUNCILLORS
(VERBAL REPORT AT MEETING; COPY OF REPORT TO CLERK)

District Councillors Report - April 2013.

Both District Councillors have had numerous complaints about rises in charges for Social Housing including a rent rise of between 5 and 6%. Those in supported housing have had further increases in the cost of the 'lifeline' support service for those who do not use the service but whose homes are provided with it. This is now £1.50 a week for all tenants in supported housing irrespective of whether it is in use.

In addition, the iniquitous 'bedroom tax' is hitting working age tenants in many cases. The unfairness of this 'tax' is exacerbated by the lack of alternative, smaller accommodation for tenants to move into even if they were prepared to do so.

We have both spoken on the phone and met with a senior N&S Homes Officer and put these issues to him. We await a further response.

We appreciate that the rent rises and 'bedroom tax' are government led actions but other authorities are finding ways of lessening the impact and N&SDC must try to do the same.

The 'life line' change is partly as a result of the reduction in grant from NCC for supporting vulnerable adults.

N&SDC itself is changing from a Cabinet system to a Committee of working. It will be interesting to see if the changes mean that individual councillors form all sides of the council can have more influence on the decisions made.

Cllr Tattersall expressed concern over the number of younger people that are getting bungalows originally built for older people. This is due to the changes from sheltered to supported housing meaning anyone over the age of 49 can be awarded a bungalow.

D/Cllr Peck commented that the £1.50 per week charge for the 'life line' service was an issue of fairness. It is not a Parish Council issue but we can express a view as we represent Edwinstowe residents. D/Cllr Peck moved that the Parish Council express the view that people are being treated unfairly by having this charge unfairly imposed on them for a service they do not want or need. Agreed unanimously to send letter to N&SDC

County Councillors Report - April 2013.

C/Cllr Peck is still reporting potholes regularly. He has had confirmation that two-thirds of Lansbury Road will be resurfaced (not the concrete section) in June this year. The road has been marked out ready for the work to commence.

C/Cllr Peck has received very positive feedback concerning the extension of the Robin Hood Line and will continue to move it forward.

12/176 DATE OF NEXT MEETING: 15 May 2013

The new website is now complete and will go live during w/c 15th April 2013.

Meeting closed at 2035hrs

Web Design by JKE Web Design