Draft Minutes of the Ordinary Meeting of the Council held on 9 April 2013 in the Council Chamber, Village Hall, Edwinstowe
Present: Cllrs Cocking, Brooks, George, Starbrook, Ayre, Tattersall, J Peck, K Peck (arrived at 1940hrs)
Apologies: Cllr Benson - prior commitments and Freeman - no apologies given
12/160 WELCOME BY CHAIRMAN INCLUDING ANY ANNOUNCEMENTS
The Chairman opened the meeting and welcomed councillors and members of the public. The Chair informed the meeting there would be an opportunity to speak under agenda item 12/165 but that there would be no discussion. If any comments related to planning applications, individuals can petition N&SDC with their comments.
12/161 RECEIVE ANY APOLOGIES AND REASONS FOR ABSENCE
Apologies were approved and noted.
12/162 DISCLOSURES OF INTERESTS BY MEMBERS (AND EMPLOYEES) IN ITEMS ON THE AGENDA
Cllr Tattersall 12/173 - Grant application for Edwinstowe Village Hall Management Committee
Cllr Brooks 12/173 - Grant application for Citizens Advice Bureau
12/163 TO APPROVE THE MINUTES OF THE ORDINARY MEETING OF THE COUNCIL HELD
ON 12th March 2013
Approved and signed by Chairman.
12/164 MATTERS ARISING FROM LAST MEETING
12/165 TO RECEIVE QUESTIONS AND PETITIONS FROM MEMBERS OF THE PUBLIC (20 MINUTES)
Comments received from a resident who lives on West Lane concerning proposal for change of use at 7 Mansfield Road to a restaurant and take away -
Resident reported the problem of vehicles parking on the grass verges near to the bungalows on Boy Lane. There are only 4 parking spaces and on occasions there are as many as 12 vehicles parked in the area resulting in the grass verges being churned up. Ambulances struggle to gain access to residences. Would it be possible for the grassed areas to be turned into parking bays to alleviate the problem?
This is a District Council issue which D/Cllr Brooks will raise again at N&SDC
The resident also reported young people causing a nuisance in the footpath from Boy Lane to High Street. Clerk to inform PCSOs
The Agent for 7 Mansfield Road responded to the above issues raised concerning the application
A resident requested the agenda be displayed on the High Street noticeboard and the meeting dates be updated. Clerk to arrange
12/166 TO RECEIVE QUESTIONS FROM COUNCILLORS (20 MINUTES)
Cllr J Peck asked whether the Parish Council needs to set criteria for approving plans for the type of businesses in Edwinstowe. We already have a Future Plans for Edwinstowe Working Group which could look at this issue. Agenda item May meeting
Cllr George asked what was happening with the empty buildings at the Mansfield Road/Church Street junction.
12/167 TO RECEIVE AND CONSIDER REPORTS AND MINUTES OF ANY COMMITTEE, WORKING GROUP OR SUB-COMMITTEE
12/169 Correspondence(COPIES ARE AVAILABLE TO VIEW IN COUNCIL CHAMBERS)
12/170 ANY APPOINTMENTS TO COMMITTEES, WORKING GROUPS OR
SUB-COMMITTEES OR OTHER BODIES
12/171 FINANCIAL MATTERS (TO BE REFERRED TO THE FINANCE COMMITTEE, if necessary)
Cllr Brooks read a report concerning this year's council tax bills -
"from 2013 council tax support will take the form of council tax reductions which will have the effect of reducing a billing authority's council tax base
The situation with the precept for this year is confused and confusing. In brief it would seem that Edwinstowe was given a grant of £8,600 in order to protect against the net effect of adverse statutory changes in Edwinstowe's Council Tax base. This grant is unlikely to be available next year, but no-one knows, which adds to the confusion.
However, we were asked for the cash amount we needed, as a Council, to raise in order to maintain the services we provide. This was recorded at the full N&SDC meeting of March 7th 2013 as £113,714, the amount we had precepted. The £8,600 was in addition to this, not as part of it and we were unaware that this would be the case.
N&SDC only issued one letter about this dated 21st December 2012 and this we did not receive. Our precept is set in November in each year in line with Standing Orders. We found out about the supposed increase in precept when our Council Tax bills landed on the doormat. Had we seen the letter we would not necessarily have had a clear idea of what was required.
It seems that the government issued details of Council Tax support reductions late in 2012 and thus delayed the whole precepting process. A consultation document on this went online in the summer of 2012 and the government response to the outcome of the consultation was published on 26th November 2012.
All of which would seem to indicate how little thought was given by the government to how councils could review their financial positions properly and with due consideration before setting precepts.
N&SDC adopted the changes on 29th January 2013 and the final date for precepts to be received by them was 4th February 2013. None of these timescales makes for considered budget-setting and precepting.
We shall follow in minute detail the process for the next financial year and may have to consider whether our Standing Orders will need changing to suit the vagaries of timescales set by Central Government and the District Council."
A copy of the letter from N&SDC is available for residents to view in the Council Office.
Cllr J Peck, as Chairman of the finance committee, reported that we set the precept at £113k - an increase of 1% on the previous year. We do not receive any grants so we have to deal with increases in expenditure within our budget. The 1% increase meant on average a rise of 50p per property or less than 1p per week. We are not the only Parish Council to have been affected. We had nothing to do with the 9.4% increase which means a band D property will pay approximately £5 per year more than last year - but the Parish Council DID NOT ask for this rise.
The £8.6k received this year will be given back to all council tax payers as a reduction in next year's council tax bill
Over the last two years, this Parish Council has saved the village money by CCTV, handing Sherwood Fields Pavillion to Robin Hood Colts and reduced the budgets for Christmas and Summer events.
Cllr J Peck will write an article for the next edition of the Edwinstowe News.
The Chair read a letter to Mr P Ward, Business Manager, Revenues & Benefits, N&SDC requesting clarity and information concerning this year's council tax bills. (copy available to view in Council Office) approved unanimously - Clerk to send letter
12/172 CHEQUES/INVOICES FOR APPROVAL
|DATE||PAYEE||DESCRIPTION||AMOUNT inc VAT|
|19.03.13||CISWO||Fourth Avenue Playground Rent||£80.48|
|19.03.13||Town & Country||Grass Cutting||£48.00|
|19.03.13||Village Hall Mgt Cttee||Gas Charges (6 months)||£1,016.95|
|19.03.13||Severn Trent Water||Cemetery Water||£90.72|
|19.03.13||Dean Thomas &Co||Legal Fees - Jubilee Park||£150.00|
|19.03.13||N&SDC||Dog Bin Emptying||£1,453.68|
|12.04.13||Various||Flags for High Street/West Lane||£92.57|
|01.04.13||N&SDC||Public Toilet Rates||£658.35|
|01.04.13||N&SDC||Cemetery Refuse Collection||£523.64|
Cheques approved and signed.
12/173 GRANT APPLICATIONS
Cllr Starbrook declared an interest in item (iii) Edwinstowe Village Hall Management Committee
Cllr Cocking declared an interest in item (ii) Edwinstowe Scout Group
There was a general discussion concerning the amount to award each organisation. Councillors who had declared and interest took part in the debate but did not vote.
Decisions as follows: -
12/174 PLANNING MATTERS April 2013
1. Application No: 12/01673/FUL
Applicant: Mr Bowring
Proposal: Householder application to erect a summer house and shed on the back garden
Site Address: 20A Rufford Road, Edwinstowe, Notts
EPC DECISION: APPROVED
2. Application No: 13/00313/FUL
Applicant: Mr & Mrs Lees
Proposal: Householder application for single storey side extension, demolition of existing garage & erection of new detached garage to rear
Site Address: 20 Rufford Road, Edwinstowe, Notts
EPC DECISION: APPROVED
3. Application No: 13/00232/FUL
Applicant: Mr Gu
Proposal: Change of use of ground floor from shop (class A1) to restaurant and takeaway (class A3/A5) plus minor alterations to front elevations and the construction of car park
Site Address: 7 Mansfield Road, Edwinstowe, Notts
EPC DECISION: REFUSED
4. Application No: 13/00267/FUL
Applicant: Dudley Taylor Properties Ltd
Proposal: Change of use and alterations to Public House (A4) to create four self contained flats (C3)
Site Address: Ye Olde Jug & Glass Inn, High Street, Edwinstowe, Notts
EPC DECISION: APPROVED (at planning meeting on 22 March 2013)
5. Application No: 13/00276/FUL
Applicant: Mr Aydinoglu
Proposal: Change of use from A3 cafe to A5 hot food take away and installation of external flue to side elevation
Site Address: 12 High Street, Edwinstowe, Notts
EPC DECISION: REFUSED (at planning meeting on 22 March 2013)
1. Application No: F/2692
Applicant: Nottinghamshire CC Children Families and Cultural Services
Proposal: Proposed two story building to provide a children's respite home to the rear and within the current site of Edwinstowe Hall (The Big House), together with associated landscape works, new vehicular access, demolition of an existing CLASP building within the grounds, and reinstatement of the conservatory to Edwinstowe House where the existing CLASP building adjoins the conservatory
Site Address: The Big House, Church Street, Edwinstowe, Notts
EPC DECISION: GRANTED
1. Application No: 12/01643/FUL
Applicant: Nottinghamshire Fire & Rescue - Mr Pritchard
Proposal: Variation of condition 04 of planning permission 12/00736/FUL to allow the retention of temporary building until July 2013
Site Address: Fire Station, 15 Mansfield Road, Edwinstowe, Notts
EPC DECISION: PERMITTED
1. Application No: 12/01750/FULM
Applicant: St Ives Care Ltd, Mr Bhasin
Proposal: Extension of time to implement planning permission 09/00140/FULM for an extension to the existing care home
Site Address: Sherwood Grange Nursing Home, 208 Mansfield Road, Edwinstowe, Notts
EPC DECISION: PERMITTED
1. Application No: 13/00079/FUL
Applicant: Mrs Hudson
Proposal: Change of use of land to form driveway and parking area for use by no 12 Woodhead Close (retrospective)
Site Address: Field ref off 4630 Boy Lane, Edwinstowe, Notts
EPC DECISION: PERMITTED
12/175 REPORTS FROM COUNTY AND DISTRICT COUNCILLORS
(VERBAL REPORT AT MEETING; COPY OF REPORT TO CLERK)
District Councillors Report - April 2013.
Both District Councillors have had numerous complaints about rises in charges for Social Housing including a rent rise of between 5 and 6%. Those in supported housing have had further increases in the cost of the 'lifeline' support service for those who do not use the service but whose homes are provided with it. This is now £1.50 a week for all tenants in supported housing irrespective of whether it is in use.
In addition, the iniquitous 'bedroom tax' is hitting working age tenants in many cases. The unfairness of this 'tax' is exacerbated by the lack of alternative, smaller accommodation for tenants to move into even if they were prepared to do so.
We have both spoken on the phone and met with a senior N&S Homes Officer and put these issues to him. We await a further response.
We appreciate that the rent rises and 'bedroom tax' are government led actions but other authorities are finding ways of lessening the impact and N&SDC must try to do the same.
The 'life line' change is partly as a result of the reduction in grant from NCC for supporting vulnerable adults.
N&SDC itself is changing from a Cabinet system to a Committee of working. It will be interesting to see if the changes mean that individual councillors form all sides of the council can have more influence on the decisions made.
Cllr Tattersall expressed concern over the number of younger people that are getting bungalows originally built for older people. This is due to the changes from sheltered to supported housing meaning anyone over the age of 49 can be awarded a bungalow.
D/Cllr Peck commented that the &POUND;1.50 per week charge for the 'life line' service was an issue of fairness. It is not a Parish Council issue but we can express a view as we represent Edwinstowe residents. D/Cllr Peck moved that the Parish Council express the view that people are being treated unfairly by having this charge unfairly imposed on them for a service they do not want or need. Agreed unanimously to send letter to N&SDC
County Councillors Report - April 2013.
C/Cllr Peck is still reporting potholes regularly. He has had confirmation that two-thirds of Lansbury Road will be resurfaced (not the concrete section) in June this year. The road has been marked out ready for the work to commence.
C/Cllr Peck has received very positive feedback concerning the extension of the Robin Hood Line and will continue to move it forward.
12/176 DATE OF NEXT MEETING: 15 May 2013
The new website is now complete and will go live during w/c 15th April 2013.
Meeting closed at 2035hrs
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