Draft Minutes of the Ordinary Meeting of the Council held on Tuesday 8 November 2016 at 7.00 pm in the Council Chamber, Village Hall, Edwinstowe.
Present: Cllrs Ayre, Brooks, Brown, Peacock, J Peck, K Peck, Tattersall, Troop
16/091 WELCOME BY CHAIRMAN INCLUDING ANY ANNOUNCEMENTS
The Chair opened the meeting welcomed all present and suspended standing orders to allow a short presentation from Ray Massey, Community First Responder.
Mr Massey outlined the role of Community First Responders. There are currently two in Edwinstowe but more volunteers are needed. They are looking at ways to promote the service and intend to provide demonstrations to all age groups and will be contacting the schools and community centres to arrange sessions.
He would like to attend the Christmas Event with an information stand.
RESOLVED: - To include an article in the next magazine; to liaise with the Clerk for a pitch at the event; to apply for funding for equipment; to give a full presentation at the January meeting. Clerk to arrange
1908hrs Standing Orders reinstated
The Chair reminded the meeting that there would be a two minute silence at the War Memorial at 11.00am on Friday and the Remembrance Parade is this Sunday (13th) - meet at Fourth Avenue at 9.30am.
16/092 RECEIVE ANY APOLOGIES AND REASONS FOR ABSENCE
Reasons were accepted and approved unanimously.
16/093 DISCLOSURES OF INTERESTS BY MEMBERS (AND EMPLOYEES) IN ITEMS ON THE AGENDA
16/094 APPROVE THE MINUTES OF THE ORDINARY MEETING OF THE COUNCIL HELD
ON 11th October 2016
Minutes were approved and signed by the Chair.
16/095 MATTERS ARISING FROM PREVIOUS MEETINGS
16/096 TO RECEIVE QUESTIONS FROM COUNCILLORS (10 MINUTES)
Cllr Brown asked about the possibility of a right hand filter at the Royal Oak crossroads. Clerk to make enquiries.
Cllr Brown has received numerous complaints about parking on the High Street. D/Cllr Peacock has made enquiries at N&SDC.
Cllr Brown asked about the timing of the traffic lights at the top of West Lane. Clerk to make enquiries.
Cllr Brown reported on the successful and enjoyable day at Thoresby Colliery site at the zip wire demonstration.
Cllr Brown requested a letter be sent to the schools thanking them for taking the children to the war memorial. Clerk to write letter.
Cllr Peacock declared an interest in 16/098 (ii).
Cllr Ayre expressed disappointment in the lack of information sent to elderly tenants of N&SDC regarding the new automated system for paying rents at the Ollerton sub-office. No information has been received. D/Cllr Peacock has chased this up at N&SDC.
Cllr Ayre reported that a local resident, Bill Currie, who sent a poem to the Queen for her 90th birthday, has received a reply. Article in next magazine.
RESOLVED: - All suggested actions to be made.
16/097 TO RECEIVE AND CONSIDER REPORTS AND MINUTES OF ANY COMMITTEE, WORKING GROUP OR SUB-COMMITTEE
Available from Parish Council Office.
16/099 Correspondence(COPIES ARE AVAILABLE TO VIEW IN COUNCIL CHAMBERS)
16/100 ANY APPOINTMENTS TO COMMITTEES, WORKING GROUPS OR
SUB-COMMITTEES OR OTHER BODIES
16/101 FINANCIAL MATTERS (TO BE REFERRED TO THE FINANCE COMMITTEE, if necessary)
Permission was requested to raise cheques, where necessary, before the next meeting in January - approved unanimously.
The Chair requested authorisation to pay £750 for Christmas lights to replace the damaged and broken lights currently in the trees. Approved unanimously
It was requested that the electrician checks the lights at the Abbey Road centre.
RESOLVED: Clerk to write cheque and contact electrician.
16/102 CHEQUES/INVOICES FOR APPROVAL
|DATE||PAYEE||DESCRIPTION||AMOUNT inc VAT|
|07.10.16||E.ON||Car Park Electricity Charges||£602.26|
|19.10.16||Little Oaks Playgroup||Grant||£400.00|
|19.10.16||2nd Edwinstowe Brownies||Grant||£300.00|
|19.10.16||Konica Minolta||Photocopier Charges||£33.89|
|27.10.16||Pest Catchers||Pest Control||£120.00|
|27.10.16||PHS Group Ltd||Sanitary Waste Collection Charges||£780.17|
|01.11.16||Central Garage||Van Repair||£99.16|
|03.10.16||H Randall||Newsletter Delivery||£200.00|
The car park electric charges were discussed. It was agreed to review the number of columns and the lighting up times to try and reduce costs.
RESOLVED: Clerk to arrange meeting.
16/103 GRANT APPLICATIONS
RESOLVED: - Clerk to complete a grant application form to use the remainder of the grant budget for the Thoresby Memorial - agreed at the last meeting
16/104 REPORTS FROM COUNTY AND DISTRICT COUNCILLORS
(VERBAL REPORT AT MEETING; COPY OF REPORT TO CLERK)
C/Cllr Peck reported the High Street resurfacing which was completed on time and within budget.
There are some diseased horse chestnut trees at the entrance to Friars Park which are being monitored by NCC. They may need to be removed but will be replaced with a different type of tree.
The gritting timetable for Edwinstowe still does not include Henton Road even though it is a bus route, does not qualify as not enough buses use it. C/Cllr Peck has requested Henton Road is gritted in the event of any snowfall. This request has been taken back to NCC.
D/Cllr Peacock has spoken with a senior planner concerning the solar farm on Ollerton Road which was refused by Parish, District and County councils but approved at appeal. When the plans were initially submitted, the Parish Council was promised some benefit to the community. D/Cllr Peacock to write a letter requesting how we access this community benefit.
There is a part-funded bus to work scheme, supported by N&SDC from Ollerton to Newark which needs promoting.
RESOLVED: D/Cllr Peacock provide information to Clerk.
Next Planning Meeting - to be arranged
New Visitor Centre Plans to be considered at a special meeting on Wednesday 30th November 2016 at 7.00pm in Parish Council Office.
16/106 PUBLIC PARTICIPATION - STANDING ORDERS WILL BE SUSPENDED
FOR THE DURATION OF THIS SECTION. PLEASE REFER TO GUIDANCE PROVIDED (ALSO AVAILABLE ON THE PARISH COUNCIL WEBSITE) - 15 MINS
Commenced - 2026hrs
A resident reported the leaves have now been cleared up from Forest Corner and requested it be done more frequently in future. Clerk to contact N&SDC for road sweeper.
A resident requested representation from a councillor at the planning meeting where the Rufford Pastures application will be discussed. Either Cllr Peacock or Cllr J Peck to attend.
A resident queried the number of affordable houses (sold at 20% less than market value) being built on the Rufford Pastures development as it does not appear to comply with N&SDC regulations.
16/107 DATE OF NEXT MEETING: Tuesday 13th December 2016 (if required), Tuesday 10th January 2017 - Noted.
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