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Meeting Minutes January 2019

Draft Minutes of the Ordinary Meeting of the Council held on Tuesday 8 January 2019 at 7pm in the Council Chamber, Village Hall, Edwinstowe.

Present: Cllrs Ayre, Brooks, Brown, Peacock, J Peck, K Peck, Tattersall, Troop

Apologies: Cllr Starbrook – ill health, Cllr McLaughlin – no apologies

No members of the public

18/117 WELCOME BY CHAIRMAN INCLUDING ANY ANNOUNCEMENTS

The Chair opened the meeting, welcomed all present.

18/118 RECEIVE ANY APOLOGIES AND REASONS FOR ABSENCE

Cllr Starbrook – approved, Cllr McLaughlin – noted.

18/119 DISCLOSURES OF INTERESTS BY MEMBERS (AND EMPLOYEES) IN ITEMS ON THE AGENDA

None.

18/120 TO APPROVE THE MINUTES OF THE EXTRAORDINARY MEETING OF THE COUNCIL HELD
ON 13th NOVEMBER 2018

Minutes were approved and signed by the Chair.

18/121 INSP HEATHER SUTTON – POLICING IN LOCAL AREA

The inspector gave a talk on local policing.

Actions: Clerk to publicise crime prevention and social media links on village website.

18/122 MATTERS ARISING FROM PREVIOUS MEETINGS

  1. Cemetery Extension
    Confirmation has been received from Sherwood Forest Trust that they do not want to renew the lease of the wooded area at the top of Forest Cemetery.

    There is a need for more cremated remains plots in the cemetery. Area M is currently allocated for burial plots but will be reallocated for cremated remains. A quote has been requested for the area to be re-plotted.

  2. Thoresby Colliery Memorial
    The quote has been received to rebuild the wall at the front of the memorial garden.

    RESOLVED: - The quote was unanimously approved.

    The Parish Council is still waiting for the quote to refurbish the railings.

    RESOLVED: - Cllr Peacock to arrange quote.

    C/Cllr Peck has a divisional fund to which we can apply for a contribution.

    RESOLVED: - Clerk to send request to C/Cllr Peck, including the quote for the wall.

  3. Skate Park Repairs
    A quote has been received to repair the skate park – £370. The Chair and Vice-Chair have authorised the quote and the work will start at the beginning of February.

    RESOLVED: - The council retrospectively approved the authorisation.

18/123 TO RECEIVE QUESTIONS FROM COUNCILLORS (10 MINUTES)

Commenced 1933hrs

Cllr Brown reported speeding vehicles on Rufford Road.

Cllr K Peck asked if a date had been received for relocating the winding wheels. Clerk to chase

Cllr Tattersall requested 30mph signs/road painting at the bottom of High Street and Rufford Road. Clerk to contact Highways

Cllr Brooks has received a request from a resident of Trinity Road to create a dog free area at the bottom of Jubilee Park near the children’s play area. Agenda item February

Ended 1936hrs

18/124 TO RECEIVE AND CONSIDER REPORTS AND MINUTES OF ANY COMMITTEE, WORKING GROUP OR SUB-COMMITTEE

  1. Events Sub Committee
    • Overview of Christmas Event 2018
      The event was a success and the Parish Council has received positive feedback. There are a few matters that need discussing for this year’s event.

      RESOLVED: - Clerk to arrange Events Committee meeting.
    • Date for Christmas Event 2019 (last Thursday in November is 28th)
      RESOLVED: - Date to be discussed at Events Committee meeting.

  2. Finance Committee
    The precept for 2019/20 was discussed and it was unanimously agreed to request a 0% increase equating to £116,988.76. Proposed by Cllr J Peck, seconded Cllr Peacock.

    RESOLVED: - Clerk to request £116,988.76 from N&SDC

  3. Multi Agency Meeting – Incidents on High Street
    Five councillors, two business owners, the police and N&SDC officers attended the meeting.

    It was unanimously agreed to circulate the minutes to business owners with a covering letter offering crime prevention advice from N&SDC and from the police.

    RESOLVED: - Clerk to circulate the minutes with the covering letter.

    Cllr Peacock is in the process of arranging a walkabout with Paddy Tipping.

18/125 AGENDA

  1. Defibrillator Demonstration by Mansfield Community First Responders
    The defibrillator has been fitted outside the library. MCFR have offered to run some demonstrations on how to use it and CPR.

    RESOLVED: - Clerk to liaise with library staff and MCFR to organise demonstrations.

  2. Trustee Vacancy at Sherwood Forest Trust
    Cllr Brown expressed an interest in the role.

    The role is for a 3-year term, as this is an election year there was a discussion concerning whether it was appropriate to appoint a Parish Council representative before the election.

    RESOLVED: Clerk to contact Sherwood Forest Trust to discuss

  3. Councillor Vacancy Update
    No applications were received and the deadline has passed.

  4. Request to extend 30mph Limit on Rufford Road
    C/Cllr Peck has requested the 30mph is extended after the Robin Hood crossroads towards A614. NCC Highways are currently looking into this.

  5. Staff Vacancies
    The Clerk and Amenity Supervisor have resigned. This item was deemed confidential and some aspects were discussed under that understanding.

    The vacancies were discussed and the adverts were approved.

    Authority was given (unanimously) to the Personnel & Staffing subcommittee to proceed with the recruitment process and to take any decisions needed on pay and conditions.

    RESOLVED: - Clerk to circulate adverts around the village and make enquiries with the Chad and Nottinghamshire Association of Local Councils for costings.

18/126 Correspondence(COPIES ARE AVAILABLE TO VIEW IN COUNCIL CHAMBERS)

  1. Inspire Culture – Invitation to Official Opening of Newly Modernised Edwinstowe Library (Saturday 26.01.2019, 10.45am) - Noted

  2. Mr B Hawkins – John Eastwood Hospice Fundraising Walks
    Mr Hawkins’ fundraising achievements were discussed. It was proposed to put an article in the next edition of the magazine about him.

    The Parish Council cannot give grants for sponsorship however, if councillors wish they can donate individually.

    RESOLVED: - Clerk to speak to Mr Hawkins and send a letter.

  3. Mark Spencer MP – Poppy Displays Across Sherwood - announced at November meeting.

  4. T Ailwood – St Mary’s Church Christmas Tree Festival - Noted

  5. Mansfield District Council – Submission of the Local Plan - Noted

  6. NCC – Fair Access Consultation (until 15.01.2019)
    To ensure unplaced children, especially the most vulnerable, are found and offered a school place quickly

18/127 ANY APPOINTMENTS TO COMMITTEES, WORKING GROUPS OR
SUB-COMMITTEES OR OTHER BODIES

The late Cllr Benson was a representative on the Personnel & Staffing Sub Committee. In the current period of vacancies, it was proposed by the Chair and seconded by Cllr Brown for all councillors to be members of the subcommittee. Approved unanimously

RESOLVED: - Clerk to arrange meeting

18/128 FINANCIAL MATTERS (TO BE REFERRED TO THE FINANCE COMMITTEE, if necessary)

  1. Approval of 2019/20 Precept
    Earlier agenda item

18/129 CHEQUES/INVOICES FOR APPROVAL

DATE PAYEE DESCRIPTION AMOUNT inc VAT
November Staff Salaries (Nov) £6,760.99
November NCC Pension (Nov) £1,656.85
November HMRC PAYE/NIC (Nov) £1,151.74
10.11.2018 DA Williams Testing/Works to Christmas Lights £914.00
12.11.2018 Delta Services Market Stall Clips £161.88
14.11.2018 Central Garage Van Repair £226.47
15.11.2018 Water Plus Water Charges Public Conveniences £45.66
16.11.2018 Bunzl Cleaning Supplies £157.98
20.11.2018 Viking Stationery £29.98
20.11.2018 Viking Stationery £84.59
21.11.2018 Cash Petty Cash £61.31
22.11.2018 Konica Minolta Photocopier Charges £83.41
.11.2018 £
03.12.2018 Lidsters Thoresby Colliery Memorial Deposit £4,667.00
03.12.2018 Konica Minolta Photocopier Charges £35.40
05.12.2018 Pet’s Paradise Plants/Misc Supplies £61.65
17.12.2018 Pet’s Paradise Santa’s Grotto Gifts for Christmas Event £216.00
10.12.2018 The National Allotment Society (inv) Membership Renewal £66.00
14.12.2018 Cash Petty Cash £71.98
07.01.2019 A Buckingham Grave Dig £250.00
December Staff Salaries (Dec) £5,193.40
December NCC Pension (Dec) £1,704.66
December HMRC PAYE/NIC (Dec) £1,214.94
January Staff Salaries (Jan 11th) £3,499.94
01.01.2019 Chip Hosting (inv) Website Hosting Fee £25.00
02.01.2019 Viking (inv) Stationery £59.96

Payments were approved and signed.

18/130 GRANT APPLICATIONS

None.

18/131 REPORTS FROM COUNTY AND DISTRICT COUNCILLORS
(VERBAL REPORT AT MEETING; COPY OF REPORT TO CLERK)

District Council

D/Cllr Peacock and D/Cllr Brooks attended a meeting to discuss the Sherwood Destination Management Plan. The plan gives a view of tourism in and around Sherwood Forest and how it can be developed. The plan should include areas outside of Edwinstowe. NCC is also reviewing its tourism strategy.

D/Cllr Peacock and D/Cllr Brooks attended a meeting to talk about N&S housing stock.

D/Cllr Brooks met with the leader of the council. Both were concerned that representatives from tenants in the west of the district should be part of the tenant groups at N&S Homes.

Both District Councillors are involved with individual casework.

County Council

C/Cllr Peck is monitoring the effectiveness of the yellow lines at the end of Mill Lane.

The proposition to turn NCC into a unitary council has been withdrawn.

NCC is proposing to purchase Laxton Village. The current owners, Crown Estates is selling it off. This has been taken to Policy Committee to send an expression of interest to buy it. Costs approximately £9m + backlog of refurbishment costs.

There is a consultation taking place to extend the 30mph speed limit on Ollerton Road due to the new development.

18/132 PUBLIC PARTICIPATION - STANDING ORDERS WILL BE SUSPENDED
FOR THE DURATION OF THIS SECTION. PLEASE REFER TO GUIDANCE PROVIDED (ALSO AVAILABLE ON THE PARISH COUNCIL WEBSITE) - 15 MINS

No public in attendance.

18/133 PLANNING

None

18/134 DATE OF NEXT MEETING: TUESDAY 12th FEBRUARY 2019 AT 7.30 PM.
Noted.

Meeting closed 2050hrs

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