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Meeting Minutes January 2013

Draft Minutes of the Ordinary Meeting of the Council held on 8 January 2013 in the Council Chamber, Village Hall, Edwinstowe

Present: Cllrs George, Tattersall, Brooks, Benson, Cocking, J Peck, K Peck

Apologies: Cllrs Boughey and Starbrook - illness, Cllr Ayre - compassionate, Cllr Freeman - No Apologies

12/109 WELCOME BY CHAIRMAN INCLUDING ANY ANNOUNCEMENTS

None.

12/110 RECEIVE ANY APOLOGIES AND REASONS FOR ABSENCE

Apologies accepted and authorised.

12/111 DISCLOSURES OF INTERESTS BY MEMBERS (AND EMPLOYEES) IN ITEMS ON THE AGENDA

None.

12/112 TO APPROVE THE MINUTES OF THE ORDINARY MEETING OF THE COUNCIL HELD
ON 13th January 2012

Minutes were approved and signed by the Chairman.

12/113 MATTERS ARISING FROM LAST MEETING

None.

12/114 TO RECEIVE QUESTIONS AND PETITIONS FROM MEMBERS OF THE PUBLIC (20 MINUTES)

Commenced 1902hrs

Comments received concerning the poor condition of the pavements around the village. Cllr J Peck will respond during the County Councillor report.

Finished 1902hrs

12/115 TO RECEIVE QUESTIONS FROM COUNCILLORS (20 MINUTES) - commenced 1902hrs

Cllr Tattersall reported that vehicles were frequently parking on the emergency access driveway to the side of the Village Hall. As this is an emergency access, it should be kept clear. There are signs on the gate. It was agreed to place an article in the newsletter and for the Chairman to draft a notice to be placed on offending vehicles.

Cllr George reported a considerable amount of dog fouling on the Avenues and the lack of prosecution signs. Signs will be placed in prominent areas.

Cllr Cocking informed the meeting of the recent drugs raid and the excellent job by the police.

Cllr J Peck asked whether the request to N&SDC to extend the conservation area to include up to the Railway Bridge/Mill Lane had been sent. Clerk to check.

Cllr Brooks and the Clerk are meeting with a potential new website manager to look at our future options and bringing the management in-house.

Finished 1912hrs

12/116 TO RECEIVE AND CONSIDER REPORTS AND MINUTES OF ANY COMMITTEE,
WORKING GROUP OR SUB-COMMITTEE

None.

12/117 AGENDA

  1. Dispensation of voting on the precept by Parish Council members - update The request has been sent to the Monitoring Officer and we are awaiting decision.

  2. Village Green status for Cricket Pitch and Fun Park Field
    Documents given to Cllr Cocking for perusal. The two areas in question are owned by Thoresby Estates but leased to Nottinghamshire County Council. Cllr Cocking to feedback at future meeting

  3. Skate Park
    A funding bid has been submitted to Nottinghamshire County Council for up to £50k. The Rotary Club have agreed for the Skate Park Working Group to be one of their nominated beneficiaries this year.
    The Skate Park Working Group collected over 400 signatories from residents supporting the park during the Christmas Event. No-one opposed the idea. 30+ people would like to get involved with fundraising and at meetings. These details have been passed to Nottinghamshire County Council in support of the funding bid.
    Before any decision is made, public consultations will take place especially with residents in the vicinity of the desired location.
    It was clarified that once the funding has been received the final approval of the decision will be a responsibility of the Parish Council.

  4. Christmas Event Feedback
    A discussion took place concerning the extension/improvement of the Christmas Lights. In addition, Councillors were disappointed that some shopkeepers did not have their tree lights on. The possibility of getting a coloured bulb for the tree on West Lane outside Locks Butchers was discussed. Clerk to research.
    It was agreed that holding the event on the last Thursday in November worked well; however, it would be better for the event to run between 4.30pm - 7.30pm. More support or an alternative method for putting up/taking down the stalls needs to be found. We need to look at ways of managing litter more effectively at future events. Working Group to discuss and feedback to meeting.
    The meeting extended their thanks to the whole staff team for their time and effort in making the event a great success.
    The Chair requested permission to purchase larger Christmas trees and extra lights for the Village Hall - agreed

  5. Cemetery Rules & Regulations
    The Chair requested retrospective approval for a reply in relation to a request to scatter ashes in the Forest Cemetery.
    "The scattering of ashes in our cemetery is not a practice that has been requested before, and, after consultation with the Chair of the Parish Council, it has been decided that it is not something we wish to encourage. We are aware of the sensitivities of other families with connections to the cemetery and how they might feel about ashes being scattered on or around the resting place of their nearest and dearest."
    Approved unanimously It was agreed to include a paragraph in the Cemetery Rules and Regulations, covering this.

  6. The Nottinghamshire County Council (Edwinstowe footpath numbers 19 - 23) Modification Order 2009
    Nottinghamshire County Council have now agreed to recognise the following footpaths, which have been added to the Definitive Map:
    • Mansfield Road to Fourth Avenue (opposite King Edwin's Primary School)
    • Mansfield Road to Fourth Avenue (near Bright Beginnings Nursery)
    • High Street to Boy Lane
    • Robin Hood Avenue, Merryweather Close, Abbey Road

    The Chair reported that the footpath leading from Paddock Close to the Forest Car Park is very overgrown. Clerk to liaise with David.

12/118 Correspondence(COPIES ARE AVAILABLE TO VIEW IN COUNCIL CHAMBERS)

NAME DESCRIPTION COMMENTS
Newark & Sherwood District Council Proposed garden waste collection scheme Noted
Nottinghamshire County Council Local Improvement Scheme Event - Thursday 7 March 2013, 2 attendees Noted
M Jones (Resident) Complaint re fireworks Cllr J Peck will be attending as County Councillor. Cllrs Brooks and Tattersall to attend - agreed


12/119 ANY APPOINTMENTS TO COMMITTEES, WORKING GROUPS OR SUB-COMMITTEES OR
OTHER BODIES

  1. Future Plans for Edwinstowe
    As the Village will be developing considerably over the next 5-10 years, it was agreed that it would be beneficial to have a working group that will look at the village in a proactive holistic way. Memo to all Councillors with minutes for working group membership.

12/120 FINANCIAL MATTERS (TO BE REFERRED TO THE FINANCE COMMITTEE, if necessary)

  1. Charity Donation from Christmas Stall Income - Decision - £100
    Cllr K Peck proposed the Skate Park, Cllr Brooks seconded - agreed 5/2

12/121 CHEQUES/INVOICES FOR APPROVAL

DATE PAYEE DESCRIPTION AMOUNT inc VAT
22.11.12 Konica Copy Charges £24.49
22.11.12 apdesigns Christmas flyers & posters £85.00
22.11.12 B Starbrook Christmas selection boxes & trees x 2 £203.54
22.11.12 J Bealby Remembrance flowers £20.00
22.11.12 Sherwood Signs Christmas event banner £48.00
22.11.12 Cash Petty Cash £54.58
22.11.12 Cash Petty Cash £166.16
26.11.12 Location Audio PA System £325.00
26.11.12 Quest Marquees Marquees £288.00
26.11.12 Gavin Kenning Stalls x 30 £345.00
29.11.12 Bentleys Mince Pies £30.00
03.12.12 Maurice Richards Magazine delivery £175.00
03.12.12 Thoresby Estate Christmas Tree £60.55
03.12.12 DA Williams Electrical Flood light connection £70.00
03.12.12 Intervend Water £6.00
04.12.12 Cash Petty Cash £86.91
05.12.12 The Joker Santa's Grotto £960.00
05.12.12 BT Phone £23.60
10.12.12 Gavin Kenning VAT for stalls £69.00
13.12.12 Viking Stationary £38.47
18.12.12 Cash Petty Cash £116.21
19.12.12 B&Q Misc equipment £53.91

Cheques approved and signed by Chairman.

12/122 GRANT APPLICATIONS

None.

12/123 PLANNING MATTERS FEBRUARY 2013

Planning Decisions

1. Application No: 12/00692/FUL
Applicant: Mr Darren Harvey
Proposal: Use as Two Holiday Flats
Site Address: 1/5 Church Street, Edwinstowe
DECISION: Permitted full planning permission

2. Application No: 12/01423/FUL
Applicant: Mr Daniel Chester
Proposal: Convert Existing Coal House to Kitchen/Dining Room Extension
Site Address: 85 Lansbury Road, Edwinstowe
DECISION: Permitted conservation consent

3. Application No: 12/01405/FUL
Applicant: Mr J Garnham
Proposal: Erection of Two and Single Storey Rear Extension
Site Address: 9 Sherwood Avenue, Edwinstowe
DECISION: Permitted full planning permission

Planning Applications

1. Application No: 12/01625/FUL
Applicant: Mr G Oliver
Proposal: Conversion of Garage to Living Accommodation
Site Address: Hammer & Wedge Club, East Lane Edwinstowe
EPC DECISION: APPROVE APPLICATION

2. Application No: 12/01750/FULM
Applicant: Mr Shans Bhasin
Proposal: Extension to Sherwood Grange Nursing Home
Site Address: 208 Mansfield Road, Edwinstowe
EPC DECISION: APPROVE APPLICATION

3. Application No: 12/01630/FUL
Applicant: Mr Jason Kirk
Proposal: First Floor Extension and New Pitched Roof
Site Address: 7 Sherwood Avenue, Edwinstowe
EPC DECISION: APPROVE APPLICATION

4. Application No: 12/01550/LBC
Applicant: Nottinghamshire County Council
Proposal: Demolition of Two Storey Extension and Make Good Existing Conservatory
Site Address: The Big House, Church Street, Edwinstowe
EPC DECISION: APPROVE APPLICATION

5. Application No: F/2692
Applicant: Nottinghamshire County Council
Proposal: Additional Information - Proposed Two Storey Extension
Site Address: The Big House, Church Street, Edwinstowe
EPC DECISION: APPROVE APPLICATION

12/124 REPORTS FROM COUNTY AND DISTRICT COUNCILLORS
(VERBAL REPORT AT MEETING; COPY OF REPORT TO CLERK)

District Councillors Report - D/Cllr Brooks & J Peck.

The main items discussed at Newark and Sherwood in November and December full Council meetings were welfare reforms, Newark Hospital and the Boundary Commission's re-drawing of ward boundaries across the district.

A full debate was held on the proposed welfare reforms and the impact they will have on people across the District, including those in social housing. One of the main impacts on Newark and Sherwood Homes tenants will be the 'bedroom' tax applicable to tenants with an unoccupied bedroom.

There is a lot of concern about the future of the hospital services at Newark and these have been taken up at Parliamentary level. Much debate also took place over the efficiency of the East Midlands Ambulance Service.

The Boundary Commission will be reconsidering their recommendations for the re-drawing of ward boundaries across our District. There has been a degree of consensus at Council level, the Commissioners will look at this when coming to their recommendations.

At a local level, Celia Brooks and John Peck carried out a Ward Walk with a senior officer from N&S District Council to look at outstanding issues relevant to District Council's work in Edwinstowe. We both continue to work on the handing over of the Jubilee Park (formally Friars' Park) to the Parish Council.

County Councillors Report - February 2013.

12/125 DATE OF NEXT MEETING: 12 February 2013

Meeting closed at 2025hrs

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