Edwinstowe
Parish Council
Working to
make a difference
DRAFT MINUTES
Draft Minutes of
the Ordinary Meeting of the Council held on Wednesday 18th May 2011,
in the Council Chamber, Village Hall, Edwinstowe
Present: Cllrs Brooks, Starbrook,
Cocking, Freeman, Benson, Ayre, Boughey, Tattersall, J Peck, K Peck,
George
2 members of the public
No apologies were received
as all Councillors were in attendance
Welcome by the Chairperson
11/011 DISCLOSURES OF INTERESTS
BY MEMBERS (AND EMPLOYEES) IN ITEMS ON THE AGENDA
None
11/012 CHAIRPERSON’S
ANNOUNCEMENTS
The Chair informed the meeting that the agenda needed updating and an
example would be sent out with next month’s agenda for consideration.
Action – Clerk/Chair to produce example agenda
The handbook recently distributed
to all Councillors, including revised Standing Orders and Finance Regulations
will be considered and formally adopted at the next meeting. Agenda
item
11/013 TO APPROVE THE MINUTES OF THE ORDINARY MEETING OF THE COUNCIL
HELD ON 12th April 2011
Cllr Tattersall proposed approving the minutes, Cllr Starbrook seconded.
The Chairman signed the minutes as a true and accurate record.
11/014 PUBLIC PARTICIPATION/QUESTION
TIME – commenced 1916hrs
Members of the public requested an update concerning the problems in
the Mansfield Road Car Park including;
• Broken Light
• Cars and Youths Congregating
• Broken Barrier
• Moving the Recycle Bins
• Parkway Motors storing cars in the car park
The Chairman gave the Clerk
permission to respond – the light and barrier have been reported
to N&SDC for action asap; a request has been submitted to the recycle
company for the recycle bins to be removed to an alternative location
within the village; the police have been informed of the congregating
youths and will be patrolling the area.
The Chair informed the meeting
that the Clerk is currently arranging meetings with the police and Parkway
Motors to discuss various issues including those raised.
11/015 MEMBERS QUESTION TIME
– commenced 1919hrs
Cllr Boughey asked whether the disabled toilets on Mansfield Road could
be left open later.
The Chairman responded that
the toilets are locked due to vandalism, however; Councillors can refer
residents to the Clerk for a key if appropriate.
Cllr Tattersall expressed
concern that funding to the pensioners alarm system has been cut and
requested a letter of concern be sent to Cllr Cutts.
This is an agenda item and will be discussed later in the meeting.
Cllr Tattersall had been
approached by a resident of Carver Close who had recently been charged
for a fence repair following malicious damage. Could the Clerk check
whether this is accurate? Clerk to contact N&S Homes
Cllr George reported the
light in the West Lane car park has been on for 24hrs since December.
Clerk to contact N&SDC for action
Cllr Starbrook had been asked
whether the cameras in West Lane car park are working. Clerk to check
with N&SDC
Ended – 1931hrs
11/016 MATTERS ARISING FROM
THE MINUTES
i Dog Waste Bins
Each dog waste bin costs between £85 - £130 to purchase
and £58.35 each year to empty. There is no money in this year’s
precept to purchase new bins but Councillors were asked to consider
whether any more bins were required and their locations. Provision of
new bins would be considered when next year’s precept is calculated.
Agenda item June meeting
11/017 ANY BUSINESS REMAINING
FROM PREVIOUS MEETINGS
i Approve date for Summer Event
The next meeting of the Events Working Groups is Tuesday 24th May. The
Working Group will need to discuss an alternative date as N&SDC
are unable to provide the stalls over a weekend. However, after checking
with N&SDC, organisations would be able to provide their own stalls
subject to appropriate safety measures.
Cllr Tattersall was concerned
that if the event was held on a Sunday there would be additional parking
on East Lane which could cause problems for diverted traffic.
ii Henton Road Dog Walking
Park
• Fencing Quote
• Landscaping
• Land Purchase
The Chair felt that in order
for the council to make an informed decision concerning the above points
it would be useful to have a site meeting at Henton Road Dog Walking
Park. Clerk to arrange meeting before next Ordinary Meeting.
iii Christmas Lights
The recent meeting with the Christmas lights company was cancelled.
Agenda item for June meeting
iv High Street Banners &
Flags
A resident has offered to purchase banners for the High Street this
year. He would like to be included in the decision of the design of
the banners – approved. Before printing the banners, designs need
to come to full council for approval. Agreed to send letter of thanks
to the resident. Clerk to write letter
v Storage Container
The storage container is required to store the bowser and other equipment
previously stored at the Royal Oak. After checking with N&SDC; planning
permission is not required to site the container at Sherwood Fields.
The container will be paid for from Reserve Funds. Clerk to purchase
container
11/018 CHAIRPERSONS CORRESPONDENCE
None
11/019 RECEIVE PETITIONS
None
11/020 TO RECEIVE REPORTS
MINUTES & RECOMMENDATIONS FROM WORKING GROUPS
None - as Councillors were appointed at Annual Meeting of Parish Council.
In future the Chairman from each Working Group/Committee will be expected
to provide a short summary after their meetings as appropriate.
11/021 ANY APPOINTMENTS TO
COMMITTEES AND OTHER BODIES
None
11/022 RESOLUTIONS OR RECOMMENDATIONS
None
11/023 FINANCES
All paperwork for the bank mandate now received. It was agreed to keep
the mandate the same – two councillors to sign cheques.
A year end finance report
had been circulated to all Councillors prior to the meeting. Year end
accounts will be provided at the June meeting for approval (after the
internal audit) Agenda item for June meeting
It was agreed for the Finance
Committee to look at what information is currently provided and whether
this is appropriate. Clerk to arrange finance committee meeting asap
1. Financial correspondence
After a discussion, it was agreed to consider grant applications twice
per year in April and September. However, as the following applications
had been received prior to this decision, it was agreed to consider
them at this meeting. Clerk to update grant application form.
Cllr Freeman requested a
schedule showing the grants applied for over the previous two year period.
Clerk to distribute with minutes
• Edwinstowe Cricket
Club – request £500 for equipment
Cllr Benson declared an interest. Cllr K Peck proposed £250 for
a net; Cllr Starbrook seconded. Vote – 10 for, 1 abstained
• Ollerton CAB
The budget for Citizens Advice Bureau from Nottinghamshire County Council
has been cut by 46% this year. Before they could make a decision on
whether or not to award a grant, Councillors felt they needed more information
on the number of Edwinstowe residents that receive advice/ benefit from
the organisation. Clerk to write letter requesting information
Dukeries Community Workshop - Clerk to write letter requesting more
information concerning benefits to Edwinstowe residents
2. Financial matters
None
3. Cheques for approval
Retrospective
Payee Description Amount (incl VAT)
EPC Petty Cash 107.14
AB Waste Skip 158.40
NALC LCR Magazine 31.00
Invoices Awaiting Payment
Payee Description Amount (incl VAT)
Corona Energy Pavillion Gas £290.23
Intervend Water £6.00
Konica Minolta Photo Copier £31.03
Oak Industrial Cleaning Materials £73.44
Central Garage Bowser Repair £47.00
Swinton 12 months Van Insurance £518.67
SAS Materials £42.11
The list of cheques was
approved and signed by the Chairman.
11/024 TO RECEIVE REPORTS
CONCERNING THE PARISH FROM COUNTY AND DISTRICT COUNCILLORS – MUST
BE SENT OUT WITH AGENDA TO ALLOW COUNCILLORS TO TAKE PART IN ANY DISCUSSION
The County Councillor was
not in attendance and had not provided a report. The Chairman proposed
that if there was ever an issue that needed raising at County level
on our behalf, a request would be sent to C/Cllr Ward. Also, if any
issue relevant to Edwinstowe had been discussed at County level, C/Cllr
Ward would be asked to provide a report for the Parish Council. Agreed
The newly elected District
Councillors had attended the Annual General Meeting the previous evening.
D/Cllr J Peck assured the meeting that any issue relevant to Edwinstowe
would be raised at district level where appropriate.
11/025 CORRESPONDENCE –
Separate Sheet
11/026 REPORTS from Councillors TO BE SENT OUT WITH AGENDA
None
11/027 PLANNING MATTERS –
Separate Sheet
11/028 DATE OF NEXT MEETING
– 14th June 2011
In view of the confidential nature of the business to be transacted,
it is advisable, in the public interest, that the public and press be
temporarily excluded and they are instructed to withdraw
Meeting closed 2102 hrs
Signed: ………………………………………………..
Date: …………………………………………………….
