Edwinstowe
Parish Council
Working to
make a difference
DRAFT MINUTES
The Acting Clerk called for
a proposer and seconder for an Acting Chair to take the meeting. Cllr
Brooks proposed Cllr Peck, Cllr Woodhead seconded. Agreed unanimously.
Minutes of the Ordinary Meeting
of the Council held on Tuesday 15th March 2011 at 7.00pm in the Council
Chambers, Village Hall, Edwinstowe
Present: - Cllrs Brooks,
Peck, Starbrook, Tattersall & Woodhead
Welcome by the Acting Chairperson
– Cllr Peck
10/179 DISCLOSURES OF INTERESTS
BY MEMBERS (AND EMPLOYEES) IN ITEMS ON THE AGENDA
Cllr B Starbrook Cheque for J Starbrook for the purchase of a re conditioned
lawn mower and strimmer.
Apologies were received from
Cllr Benham – ill health, Cllr Benison – Unforeseen Circumstances,
Cllr Hopkinson – Prior Commitments & Cllrs J & A Sansom
– Holiday.
No Apology was received from
Cllr Ward
10/180 CHAIRPERSON’S ANNOUNCEMENTS
None
10/181 TO APPROVE THE MINUTES OF THE ORDINARY MEETING OF THE COUNCIL
HELD ON
15th February 2011
The minutes were approved
and signed by the Acting Chair as an accurate record.
10/182 PUBLIC PARTICIPATION/QUESTION
TIME ----- (20 MINUTES) – commenced 1905hrs
A resident showed concerned
about the increase in speeding around the village. Cllr Peck informed
the resident he has approached the police who have in turn put to use
the mobile speed gun which is ongoing. Another resident commented on
a youth speeding around the village on a field motorbike. Cllr Peck
suggested the resident make a note of the registration number so it
can be reported to the police.
A resident reported the increase in dog fouling around the Parish. The
Council agreed to investigate the cost of installing further dog fouling
bins; this will be put on the agenda for the next Parish Meeting.
Ended 1912hrs
10/183 MEMBERS QUESTION TIME ----- (20 MINUTES) – commenced 1912hrs
Cllr Starbrook reported on
the River Maun, she has spent months investigating who is responsible
for cleaning it after a large amount of garden rubbish was dumped into
the river. The Environment Agency have cleaned the river and will monitor
the situation. The Council agreed to send a letter to residents on Mill
Lane informing them. Clerk to write a letter.
Cllr Tattersall requested an update on the progress of the repairs to
the Pavilion – Clerk to contact Insurers and organise a meeting
with Robin Hood Colts.
Cllr Brooks reported on the
latest edition of County News and in particular County Cllr Ward’s
expenditure £2100.00 to repair the Robin Hood/Maid Marion statue
on the High Street. Cllr Brooks commented that it seemed a large amount
for such a small repair.Cllr Woodhead stated that the expense maybe
due to the statue being bronze. Deferred to the next meeting due to
Cllr Ward’s absence.
Ended 1923hrs
10/184 MATTERS ARISING FROM
THE MINUTES
Access to Sherwood Fields.
The Acting Chairman read out a letter received from Newark & Sherwood
District Council stating that the fields will be closed to the public
unless otherwise agreed in writing with the Local Planning Authority.
The Council agreed unanimously that this matter is now closed.
Sherwood Forest Car Park
Signage. It was agreed unanimously that Notts County Council should
bear the cost of a sign due to the car park being NCC property. The
Clerk to contact Linda Hardy at NCC
10/185 ANY BUSINESS REMAINING
FROM PREVIOUS MEETINGS
Cllr Tattersall proposed
that the increase of the cemetery fees be discussed at a finance meeting.
Cllr Brooks seconded. Agreed unanimously. Clerk to arrange an immediate
Finance Meeting.
Cllr Peck reported that both
he Cllr Brooks and Cllr Starbrook had completed the pavement survey
which had been passed to the Clerk. A covering letter will be sent to
NCC Highways accompanied by the surveys.
The Parish Council handed
over a petition on the 25th February 2011 to the Chief Fire Officer.
The decision with regards to the closures has been delayed. The Council
agreed to keep the pressure on supporting Edwinstowe Fire Station.
10/186 CHAIRPERSONS CORRESPONDENCE
A letter received from Cllr
Ward was passed to individual Councillors to read. Because of the contents
of the letter and the absence of the Clerk and Cllr Ward the letter
was deferred to Confidential Items.
10/187 RECEIVE PETITIONS
None
10/188 TO RECEIVE REPORTS MINUTES & RECOMMENDATIONS FROM WORKING
GROUPS
The website meeting was deferred
to the next meeting due to the absence of the Councillors who were present
at the meeting.
10/189 ANY APPOINTMENTS TO COMMITTEES AND OTHER BODIES
None
10/190 RESOLUTIONS OR RECOMMENDATION
None
10/191 FINANCES
1. To review the cash book balance
Clerk on Annual Leave. A Finance Meeting will be arranged before the
next Parish Meeting.
2. Matters arising from the balance
None
3. Financial correspondence
Grant Requests
None
4. Financial matters
5. Cheques for approval
Cheques were approved and signed
Retrospective
Payee Description Amount (incl VAT)
EYPAG Grant £1000.00
Corona Energy Pavilion Gas £566.17
CISWO Play Area Land 4th Ave £68.14
NALC Annual Subscription £663.93
Konica Minolta Photo Copier £24.31
Intervend Water Machine £6.00
Notts Fire & Rescue Extinguisher Service £5.10
SAS Trade Amenity Equipment £27.15
Viking Office Stationary £112.62
N&SDC Annual Dog Bin Empty £959.80
Severn Trent Annual Water Pavilion £627.90
J. Starbrook Mower & Strimmer £100.00
Sherwood Community Bus Jan & Feb £160.00
County Supplies Litter Pickers x3 £52.20
S&E Timber Timber Cemetery £52.80
Invoices Awaiting Payment
Payee Description Amount (incl VAT)
Intervend Water Machine £6.00
NPower Electric £677.20
British Gas Yearly Care Plan £244.65
OAK Industrial Supplies Amenity Equipment £142.10
SAS Amenity Equipment £73.29
Blachere Xmas Lights £70.50
BT Telephone/Internet £258.02
Thoresby Estate Allotments £370.10
10/192 TO RECEIVE REPORTS CONCERNING THE PARISH FROM COUNTY AND DISTRICT
COUNCILLORS – MUST BE SENT OUT WITH AGENDA TO ALLOW COUNCILLORS
TO TAKE PART IN ANY DISCUSSION
No D/Cllrs or County Cllr in attendance.
Cllr Brooks attended a meeting
held by Newark and Sherwood Homes with regards to the help line which
has had its funding cut. Service users will have to pay in future. The
service is an invaluable life line and enables residents to stay in
their homes longer rather than having to be placed in residential care.
The Clerk to write a letter of support to maintain the funding of the
service. NCC, NS Homes & County Cllr Ward.
10/193 CORRESPONDENCE
10/194 REPORTS from Councillors TO BE SENT OUT WITH AGENDA
None
10/195 PLANNING MATTERS
10/196 DATE OF NEXT MEETING
–12th April 2011
In view of the confidential
nature of the business to be transacted, it is advisable, in the public
interest, that the public and press be temporarily excluded and they
are instructed to withdraw
Meeting closed 19.58hrs
Signed: ………………………………………………..
Date: …………………………………………………….
