Edwinstowe
Parish Council
Working to
make a difference
DRAFT MINUTES
Draft Minutes of
the Ordinary Meeting of the Council held on Tuesday 15th February 2011
at 7.00pm in the Council Chambers, Village Hall, Edwinstowe
Present: - Cllrs J Sansom,
Brooks, Peck, Starbrook, Tattersall, Hopkinson, Ward, Woodhead, Benison
Welcome by the Chairperson
10/160 DISCLOSURES OF INTERESTS
BY MEMBERS (AND EMPLOYEES) IN ITEMS ON THE AGENDA
Cllr J Sansom – Planning Application – 11/00133/FUL
Cllr K Benison – EYPAG Grant Application
Apologies were received from
Cllr Benham – work commitments, Cllr A Sansom – ill health.
Apologies were approved and accepted.
10/161 CHAIRPERSON’S
ANNOUNCEMENTS
The Chair requested if any Councillor wished to leave the table at any
time during the meeting they referred to the Chair first as a matter
of courtesy.
10/162 TO APPROVE THE MINUTES OF THE ORDINARY MEETING OF THE COUNCIL
HELD ON
11th JANUARY 2011
Cllr Ward expressed surprise it was minuted that he had left the Council
Chambers during the previous meeting.
The minutes were approved
and signed by the Chair as an accurate record.
10/163 PUBLIC PARTICIPATION/QUESTION
TIME ----- (20 MINUTES) – commenced 1902hrs
A retained fire fighter from Edwinstowe fire station reported the drastic
effect closing the fire station would have on Edwinstowe and the surrounding
area. He thanked the Parish Council for their support.
Recent developments –
the current proposals have been dropped and there will now be a Working
Group including senior managers, stakeholders and union members to discuss
various options available including the future developments for Edwinstowe.
Ended 1907hrs
10/164 MEMBERS QUESTION TIME
----- (20 MINUTES) – commenced 1907hrs
Cllr Tattersall asked when the poplar tree on the dog walking area on
Henton Road would be removed. Clerk replied within the next two months
Cllr Brooks reported potholes
on High Street and Birkland Drive and requested C/Cllr Ward took the
matter to County Hall. Clerk to report
Ended 1909hrs
10/165 MATTERS ARISING FROM
THE MINUTES
Cllr Peck reported that both he and Cllr Brooks had completed the pavement
survey which had been passed to the Clerk. Cllr Benison had not completed
his part of the survey as he believed that Cllr Ward had completed a
pavement survey. This was not the case. Cllr Benison to pass his completed
survey to the Clerk asap.
Cllr Peck reported that the
Village Plan Working Group had recently met to discuss the feasibility
of a Community/Village Plan. It was felt that the exercise could be
completed with a much smaller budget than previously thought and it
is important to involve the whole community as it would be a vision
for the whole village. It was not appropriate to start the process so
close to an election. Agreed to accept the principle of a Community-led
Plan and to hold a public meeting after the election in May
10/166 ANY BUSINESS REMAINING
FROM PREVIOUS MEETINGS
i K Barrier Quote Sherwood
Field
A price list has been received for the cost of a K barrier at Sherwood
Fields. Price is approximately £1,000 for a gate/fixings and finishing.
Spoken to Andy Hardy and
Planning at N&SDC who state there is no obligation for the Parish
Council to open the area to the public. Whether to open the fields or
not is a decision for the whole Parish Council. Currently the fields
are open on match days over the weekend; this will extend to weeknights
as the evenings get lighter and training returns to Sherwood Fields.
If the fields are left open
and unsupervised there would still be potential for damage and dog fouling
as we cannot supervise/monitor the area.
Cllr Peck felt that the council
could not spare £1k on a gate which could prove problematic. Cllr
Benison stated the Parish Council was in breach of planning regulations
as the area should be kept open. The Clerk reported that the only stipulation
was that the area remains locked between 9.00pm and 9.00am. This was
disputed by Cllr Benison. Cllr Benison to provide paperwork; item to
be deferred to next meeting
ii Quote for storage container
Two quotes have been received for a storage container instead of using
the garage on Abbey Road. This will be more secure storage for the bowser
and other equipment. The cheapest quote is £1,200 + VAT + £60
delivery for a good second hand container.
The garage roof has collapsed
and all the usable items have been removed. Advice has been sought from
Environmental Health concerning the asbestos roof and it is safe to
empty the garage. We will need to hire a skip to dispose of the remaining
items in the garage. Unanimously agreed to hire a skip – Cllr
J Sansom to source
The siting of the skip was
questioned – Abbey Road garage site or Sherwood Fields. Clerk
to research for next meeting
iii Date for Public Meeting
re Youth Provision
This has been provisionally booked for Wednesday 2nd March, 7.00pm-9.00pm
at the Church Rooms. So far the Youth Service, Lynn Pallett (Antisocial
Behaviour Team); Phil Beard (N&SDC) and Police have confirmed their
attendance. Clerk to approach Youth Workers at Newark
Posters will be sent to the schools and around the village inviting
local people to attend. Date unanimously agreed
Cllr Peck asked whether the
Mobile Youth Bus could attend the meeting. Clerk to enquire
iv Proposed Meeting Dates
for 2011/12
Cllr Peck requested reinstating the December meeting as last year it
would have been beneficial to hold a meeting because of the adverse
weather conditions. Agreed
v Friars Park Play Provision
The Chair read an email from Phil Beard of N&SDC: -
• The Section 106 agreement states that developer shall maintain
the open space (including children’s play area) for a period of
1year after the issue of the completion certificate by the District
Council.
• Upon completion of the 1year maintenance period the open space
and play area will be transferred to the parish council (or district
council if the parish council does not wish to take on the responsibility).
• At the time of the transfer the open space and children’s
play area maintenance contributions (a total of c£90,000) shall
be paid by the developer to the parish council.
• District Council officers have inspected the open space and
agreed that, subject to some minor works, the completion certificate
can be issued
• Barratt Homes will be moving off the site within the next few
months and are prepared to discuss the possibility of the land being
transferred immediately to the parish council.
• Should the parish council wish to take an immediate transfer
of the land then discussions would be held with Barratt Homes over the
payment of an additional maintenance sum to cover the first year’s
maintenance. A bond or written agreement would also be required to cover
the failure of any of the recently planted trees and shrubs.
• The parish council thus needs to decide:
a) Whether it wishes to take on the responsibility of maintaining the
open space and play area; and assuming it does
b) Whether it wishes to do this immediately or to wait for the 12month
maintenance period to be completed by Barratt Homes.
Cllr J Sansom felt there
had been no changes to the play area since our meeting with local residents
last year and personally felt the play area would be a liability.
Cllr Peck asked whether Barratts
had been approached to move/fence off the area. The Clerk confirmed
that Barratts/N&SDC had been approached and had refused.
Cllr Sansom stated there
was an option for N&SDC to take over the area however; Cllr Brooks
felt that as there is potential for redundancies at N&SDC, it should
not be taken for granted that the area would be maintained as we would
expect it to be. Agreed to wait 12 months to take over the area
vi Support for Elderly &
Infirm Residents – Cllr Brooks
Cllrs Brooks and Peck have recently visited the older residents in the
village collecting signatures for the fire station petition. During
their visits they have received comments from residents concerning the
lack of support during the adverse weather conditions in November/December
– especially due to lack of access as the roads and pavements
were not gritted/cleared. Some residents were housebound and cut off
as not all have family nearby. Clerk to request gritting/snow clearing
in Lynds Close, Newbery Close and Merryweather Close in the event of
adverse weather Clerk to contact N&S Homes to ascertain details
of most vulnerable residents
Cllr Brooks had also received
complaints concerning overhanging trees on Newbery Close. She has met
with Mike Catchpole from N&SDC who is taking action to sort the
problem.
vii Proposed Closure of Edwinstowe
Fire Station
The Chair read a letter received from Frank Swann, Chief Fire Officer
(available to view on request).
Cllr Brooks felt that building
a new station at Ollerton is a non-starter. She was surprised to read
that Cllr Ward thought the Parish Council had been hasty with the petition
as he did not vote against it at the last meeting. The petition has
had an impact and still should be handed over at the meeting on 25th
February 2011.
Cllr Peck also felt it was
correct to have the petition. Cllr Peck has made arrangements to formally
present the petition to Cllr Pulk – Chair of the Fire Authority
on 25th February 2011 at a meeting at County Hall. It is not clear whether
it is an open meeting – clarification to follow.
Cllrs Peck, Brooks, Starbrook
and Hopkinson and the Clerk to attend the meeting on 25th February 2011
Agreed
10/167 CHAIRPERSONS CORRESPONDENCE
None
10/168 RECEIVE PETITIONS
Fire Station petition will be collected and presented next week
10/169 TO RECEIVE REPORTS
MINUTES & RECOMMENDATIONS FROM WORKING GROUPS
i Cemetery Working Group
The cemetery prices had not been raised for over 13 years. The working
group had met to discuss the increase in prices which were put to the
meeting. Cllr Tattersall felt the cemetery fees should be raised gradually
and not in one go. Cllr Benison informed the meeting that the biggest
increases were for non-residents and for plot selection. The proposed
fees were more in line with surrounding areas.
Cllr Peck asked whether based
on current numbers whether the proposed increase in the fees would mean
the cemetery would cover its costs. Clerk to do exercise
It was proposed to move towards
the figures over the next 2/3 years, reviewing the situation annually
– agreed unanimously
ii Finance Working Group
Due to the two by-elections this year and the increased charges from
N&SDC the reserves will be lower than anticipated however; the plan
is to gradually build these up to a more acceptable level.
iii Events Working Group
– Summer Event Sunday 3rd July 2011
This was a very interesting meeting with George Sycamore, Events Officer
from N&SDC who has given us details for potentially reducing the
road closure cost. Cllr Ward informed the meeting that the legislation
which could save the council money relates only to towns and not to
villages. However as we have budgeted for the full road closure costs
we are not relying on the legislation. Clerk to research and report
back at next meeting
Cllr Hopkinson informed the
meeting that the Festival Organisation would like to host a Last Night
of the Proms however the weekend of 2/3rd July is not available but
the following weekend is free.
10/170 ANY APPOINTMENTS TO COMMITTEES AND OTHER BODIES
None
10/171 RESOLUTIONS OR RECOMMENDATION
Date of APM – Propose
5th April 2011 – approved unanimously
Date of AGM – Propose 17th May 2011 – approved unanimously
10/172 FINANCES
1. To review the cash book balance
Good news – N&SDC have finally agreed to pay the outstanding
£26,514 owed for play areas around the village.
2. Matters arising from the balance
None
3. Financial correspondence
Grant Requests
All the grants have been allocated this year, letters have been sent
to all applicants inviting them to apply in the new financial year.
Cllr Tattersall queried the
need to consider grants every month – it should be every 3 months.
Friends of Sherwood Forest
The application letter does not specify how much is requested or what
the grant would be for. Agreed unanimously to decline the application.
Clerk to write letter
Dukeries Community Workshop
The Dukeries College
EYPAG - £1,000
This grant is for Edwinstowe Young People’s Action Group (run
by Cllr Benison). The grant application was submitted to the Edwinstowe
Development Partnership and was previously approved however there was
a stipulation that the grant would be awarded at periodic intervals.
Agreed unanimously
4. Financial matters
5. Cheques for approval
Cheques were approved and signed
Retrospective
Payee Description Amount (incl VAT)
Top Banana Xmas Banner 35.25
VHMC Electric 76.52
Community Bus December Account 20.00
Intervend Water Machine 11.76
N&SDC Election Cost 4665.75
N&SDC Election Cost 4908.63
Invoices Awaiting Payment
Payee Description Amount (incl VAT)
CISWO 4th Ave Playground 68.14
NALC Membership 663.93
Konica Photocopier 24.31
Intervend Water 6.00
Notts Fire & Rescue Fire Extinguisher 5.10
SAS Equipment 27.15
Corona Energy Pavillion Charges 566.17
Top Banana Fire Station Banner 24.00
Viking Stationary 112.62
Blachere Xmas Lights 70.50
N&SDC Dog bin contract 959.80
10/173 TO RECEIVE REPORTS CONCERNING THE PARISH FROM COUNTY AND DISTRICT
COUNCILLORS – MUST BE SENT OUT WITH AGENDA TO ALLOW COUNCILLORS
TO TAKE PART IN ANY DISCUSSION
No D/Cllrs in attendance.
C/Cllr Ward reported that
he has recently met with John Cottee and the matter is ongoing.
10/174 CORRESPONDENCE
10/175 REPORTS from Councillors TO BE SENT OUT WITH AGENDA
None
10/176 PLANNING MATTERS
10/177 DATE OF NEXT MEETING
–15TH March 2011
In view of the confidential
nature of the business to be transacted, it is advisable, in the public
interest, that the public and press be temporarily excluded and they
are instructed to withdraw
Meeting closed 2045hrs
10/046 PLANNING MATTERS 15th
FEB 2011
ALL PLANNING DOCUMENTS AVAILABLE TO VIEW IN COUNCIL CHAMBERS
Cllr Brooks proposed that
the report from the planning working group be accepted without further
discussion. Any councillor wishing to see plans/documentation etc should
do so before the main meeting and comments made to the Planning Working
Group members for consideration. Agreed
A. DECISIONS
1. Application No: 10/01344/FUL
Applicant: Mr M Broomhead
Proposal Demolition of Dwelling & Erection of 4 Houses &
1 Bungalow
Site Address: 20 Church Street
REFUSED BY N&SDC
B. PLANNING APPLICATIONS
1. Application No: 11/SCR/00001
Applicant: Thoresby Colliery
Proposal: Siting of short term operating reserve electricity generators
to provide up to 10MW of electricity
Site Address: Ollerton Road
2. Application No: 11/00133/FUL
Applicant: Mr & Mrs P Watson
Proposal: Erection of single storey rear extension (Revised Scheme)
Site Address: Cambria, Ollerton Road
Objection Received
3. Application No: 10/01726/FUL
Applicant: Mr M Cheshire
Proposal: Erection of single storey rear extension
Site Address: 1 The Wheelwrights, Church Street
C. OTHER MATTERS
Town & Country Planning Act 1990 Appeals Under Section 78
Application No: 10/00440/FULM
Applicant: Mr A Warrilow
Proposal: Redevelopment of redundant former poultry farm to form equestrian/tourism
facility
Site Address: Former Poultry Farm Rufford Lane
Appeal Ref: APP/B3030/A/10/2143324/NWF
10/174 15th February 2011
Correspondence for Information (COPIES ARE AVAILABLE TO VIEW IN COUNCIL
CHAMBERS)
NAME DESCRIPTION COMMENTS
Sherwood Community Bus Minutes 12th October 2010 Noted
The Royal British Legion Great Poppy Party Weekend 10th – 12th
June 2011 Noted
NALC Loss of funding for East Midlands Planning Aid Noted
RCAN Rural Voice News Letter Noted
Correspondence for Discussion/Action
(COPIES ARE AVAILABLE TO VIEW IN COUNCIL CHAMBERS)
NAME DESCRIPTION COMMENTS
Josie Cocking Letter re recent comments in the Chad The Chair read Mrs
Cocking’s letter to the meeting. Cllr Brooks stated she had not
had sight or the letter or any idea of its contents before the meeting.
– noted
Edwinstowe Arts, Heritage and Festival Organisation Village Hall Sign
The Chair expressed disappointment that the Festival Organisation had
not informed the Parish Council directly about the proposed sign. Cllr
Ward did not accept the ‘chastisement’ from the Chair and
that he had acted correctly.
N&SDC Estimate of Parish Council Election Costs The proposed costs
of the forthcoming elections are considerably higher than previous costs.
If there is a referendum on the same day, the District Council has agreed
to share those (postal) costs and for Parish Councils to pay 100% of
their own postal costs.
Ann Moore Letter of complaint Under the direction of N&SDC –
A copy of Mrs Moore’s letter was circulated to all councillors
for discussion at the next meeting.
