Edwinstowe
Parish Council
Working to
make a difference
DRAFT MINUTES
Draft Minutes of
the Ordinary Meeting of the Council held on 12th July 2011 in the Council
Chambers, Village Hall, Edwinstowe
Present: Cllrs Starbrook, K Peck, Brooks, J Peck, Tattersall, Boughey,
Ayre, George, Benson, Cocking
11/047 WELCOME BY THE CHAIRPERSON INCLUDING ANY NOTICES
i. The next meeting of Edwinstowe Tenants and Residents Group will take
place on 2nd August 2011 at 6.00pm at Abbey Road Community Centre –
noted
ii. The next meeting of the Safer Neighbourhood Group will take place
on 6th September 2011 at 7.30pm at Abbey Road Community Centre –
noted
iii. There is a vacancy for a Parish Representative on the Standards
Committee at N&SDC. Meetings are held 4 times per year. If interested
please contact the Clerk.
iv. At the last Parish Council meeting it was agreed not to contact
C/Cllr Ward due to his ill health. However, C/Cllr Ward informed the
Parish Council that he will be continuing with County Council business
for the foreseeable future. The Councillors wished C/Cllr Ward well
with his treatment.
11/048 RECEIVE ANY APOLOGIES AND REASONS FOR ABSENCE
Cllr Freeman – no childcare; apologies were received and approved.
11/049 DISCLOSURES OF INTERESTS BY MEMBERS (AND EMPLOYEES) IN ITEMS
ON THE AGENDA
Cllrs Boughey, Cocking and Benson – 11/055 (Hammer and Wedge)
Cllr Starbrook – 11/059 (Cheque for Pets Paradise)
11/050 TO APPROVE THE MINUTES OF THE ORDINARY MEETING OF THE COUNCIL
HELD ON 14th JUNE 2011
Minutes were approved and signed as accurate
11/051 MATTERS ARISING FROM LAST MEETING
i East Lane Survey
The survey of East Lane has not yet taken place. After a discussion,
it was agreed to include Greenwood Avenue and Lansbury Road in the survey
and to produce a leaflet that can be delivered to houses where there
is no answer. It is important to stress the Parish Council’s role
is to gather information and opinions and not to make promises. It was
agreed to carry out the survey during the last two weeks in August.
ii Parking Charges Sherwood Forest Disabled Badge Holders
These charges are in line with other attractions in the area. Izi will
be emailing the information leaflet to the Parish Council. Complaints
can be raised with Linda Hardy or Patrick Candler who are based at Rufford
Country Park. It was agreed not to write at the present time.
iii Site meeting in Sherwood Forest – names of Councillors wishing
to attend
Cllrs Brooks, Tattersall, Cocking, Benson, Ayre and Starbrook would
like to attend the site meeting. Clerk to liaise with Izi at Sherwood
Forest.
iv CCTV
Options discussed at a previous meeting were circulated to all councillors
for information. At present the Parish Council pay 100% of the monitoring
costs – currently £2,126.92 per year. As the system was
installed as a matter of urgency, no agreement was drawn up between
the Library (NCC), Doctors Surgery (PCT) and Parish Council therefore,
both NCC and PCT refuse to accept responsibility for any costs.
The cost of moving the cameras would be in excess of £8,000 which
would mean a rise in the precept of between 7 – 8% which is not
acceptable.
Cllrs Brooks and J Peck had visited the CCTV monitoring room at N&SDC
– the picture quality is excellent.
After a discussion it was agreed to contact N&SDC to discuss alternatives
and bring back to October meeting. Clerk to contact N&SDC and agenda
for October meeting. It was also agreed to write to the PCT and NCC
stating the system was under review and various options were being investigated.
Clerk to write letter
v Thoresby Estate – Licence for the River Man
Information had been received explaining the reason for the annual licence
fee paid to Thoresby Estates. This is for public access to the land
at the bottom of the High Street.
vi Weed Killing
NCC carry out two sessions of weed killing per year – the first
has just been completed.
vii. Banners for High Street
The design chosen by the resident was approved by the Councillors. The
banners should be up in time for the event on Saturday. ID badges were
distributed to all Councillors.
11/052 TO RECEIVE QUESTIONS AND PETITIONS FROM MEMBERS OF THE PUBLIC
----
(20 MINUTES)
None
11/053 TO RECEIVE QUESTIONS FROM COUNCILLORS ---- (20 MINUTES) –
commenced 1945hrs
Cllr Brooks would like the Clerk to ascertain NCC policy for road markings
on estate roads. Clerk to enquire
Cllr J Peck requested lanyards for the name badges. Clerk to purchase
Cllr George reported the overhanging branches on the trees outside
the Co-op. These will be cut within the next 3 weeks.
Cllr George reported the 30mph sign near to South Forest is obscured
by an overgrown hedge. Clerk to report
Ended 1950hrs
11/054 TO RECEIVE AND CONSIDER REPORTS AND MINUTES OF ANY COMMITTEE,
WORKING GROUP OR SUB-COMMITTEE
i Cemetery Working Group
A quote has been received for topping the 4 ash trees - £670 Agreed
unanimously
ii Parks & Open Spaces Working Group
The supplier has agreed to honour the quote for replacing the two gates
on Henton Road dog walking park. It was agreed to obtain 2 more quotes
for comparison from local companies, including wooden gates as these
would be quieter when closing. Agenda September
Cllr Tattersall requested the dog walking area is strimmed around the
edges. Clerk to arrange. Cllr Cocking requested ‘Clean up after
your dog’ signs – a discussion took place as it was thought
signs were in place. Cllrs Tattersall and Starbrook to visit park and
report to next meeting
iii Sherwood Fields Working Group
The last meeting was very positive. Three proposals had been outlined
to Robin Hood Colts to present to their Management Team for discussion.
A letter of response to the proposals has since been received with only
minor alterations. A meeting to finalise the terms will take place in
the next couple of weeks. The only cost to the Parish Council will be
the buildings insurance – currently around £2k.
iv Events Working Group
Everything is now in place for Saturday’s Event. Just relying
on the weather! Well done and thank you to the Events Working Group.
v. Police Report
There have been 36 incidents in all.
1 x Burglary dwellings
2 x Domestic
3 x RTC
4 x Rowdy nuisance
10 x Suspicious
There was one report that two males possibly 1 x Spanish and 1 x Italian
were both driving round in silver vehicles trying to sell watches in
the area. An area search was negative at the time and no other details
could be obtained.
Regular patrols are still carried out around the relevant areas and
times. Some starting at 0500hours to gather intelligence and be a visible
presence in relation to break ins at the allotments and other metal
thefts at construction sites.
Thank you to PCSO Childs for his hard work.
11/055 AGENDA ITEMS
i EYPAG – see confidential minutes
ii. Hammer & Wedge
On the recommendation of a N&SDC Officer, the licensee has applied
for a variation on his licence. D/Cllr Brooks has met with concerned
residents and will be meeting the Licensee this week to gather information
and opinions from all parties.
ii Village Hall Transfer - Information from Andy Hardy
The transfer is progressing and will take between 2 – 6 weeks
to finalise. There will be no additional financial implications when
the Village Hall is transferred as the Parish Council is already responsible
for all repairs and maintenance.
Cllr Tattersall suggested a meeting with Pat Bamford (Chair of the
Village Hall Management Committee) to explain how the Committee works
including the financial aspect. Clerk to liaise with Pat and arrange
a meeting
11/056 CORRESPONDENCE
See Separate Sheet
11/057 ANY APPOINTMENTS TO COMMITTEES, WORKING GROUPS OR SUB-COMMITTEES
OR OTHER BODIES
i. Disability Action Team
The team has historically only covered the Ollerton area however, they
have a new member from Edwinstowe and will now extend their services
to cover Edwinstowe. No Parish Councillors could attend the next meeting
however, it was agreed for the Clerk to write to DAT asking to be put
on mailing list. Clerk to write letter
11/058 FINANCIAL MATTERS TO BE REFERRED TO THE FINANCE COMMITTEE
None
11/059 CHEQUES/INVOICES FOR APPROVAL
Date Payee Description Amount incl VAT
14.06.11 N&SDC Pavillion Rates £2,424.80
14.06.11 Viking Direct Stationery £84.18
14.06.11 NALC Chairmanship & Standing Orders £10.00
21.06.11 Cash Petty Cash £97.54
30.06.11 Pet’s Paradise Plants Cenotaph/Cemetery/Public Toilets
£103.46
23.06.11 Oak Industrial Supplies Pine Disinfectant/Black Bags £130.72
23.05.11 Tuxford Road Garage Petrol – Van & Mower £207.29
21.06.11 Viking Direct Fan/Office Chairs £99.54
31.05.11 Village Hall Mgt Committee 50% Refuse Collection £109.17
Cheques approved and signed
11/060 GRANT APPLICATIONS
None
11/061 PLANNING
Decision from Planning Meeting 28th June 2011
Application No: 11/00843/FUL
Applicant: Dr C Partridge
Proposal: Change of use from retail to Chiropractic Clinic
Site Address: 47 High Street
Approved by Cllr George, Tattersall, Peck
Cllr Freeman declared an interest
11/062 REPORTS FROM COUNTY AND DISTRICT COUNCILLORS (VERBAL REPORT
AT MEETING; COPY OF REPORT TO CLERK)
D/Cllr report circulated and displayed in information boards
11/063 DATE OF NEXT MEETING: 13th SEPTEMBER 2011
Signed: ………………………..…………………………..
Date: …………………………………………
