Edwinstowe
Parish Council
Working to
make a difference
Minutes of the Ordinary Meeting of the Council held on Tuesday 19th
January 2010 at 7.00pm in the
Council Chamber, Village Hall, Edwinstowe
Present: Cllrs B Starbrook, K Benison, A Sansom, J Sansom, L Ward,
J Benson, M Hopkinson, D Benham, R Woodhead
5 Members of the Public
Welcome by the Chairperson
09/129 DISCLOSURES OF INTERESTS BY MEMBERS (AND EMPLOYEES) IN ITEMS
ON THE AGENDA
None
Apologies were received from Cllrs J & M Pepper due to ill health.
Cllr Benison gave apologies for D/Cllr Bird – prior commitments.
The apologies were received and approved.
No apologies were received from D/Cllr Moore.
09/130 CHAIRPERSON’S ANNOUNCEMENTS
i. Completion of Sale of Lansbury Road
After months of negotiations the sale of the former play area on Lansbury
Road is now complete. Gascoignes Estate Agents agreed that the Parish
Council only pay 50% of the fees opposed to the full amount saving the
village approx £1,000.
ii. Letter from Cllr M Pepper
Due to ill health Cllr M Pepper has sent a letter to the Council requesting
approval for her absence for six months. Her last official duty was
the Christmas Light Switch on Event Thursday 3rd December 2009. Cllr
Benson proposed to give dispensation, Cllr Starbrook seconded. Agreed
unanimously
09/131 TO APPROVE THE MINUTES OF THE ORDINARY MEETING OF THE COUNCIL
HELD ON
17th November 2009
The minutes were approved and signed by the Acting Chair.
09/132 PUBLIC PARTICIPATION/QUESTION TIME ----- (20 MINUTES)
Members of the community expressed concerns about parked cars around
the village particularly Parkway Motors & Mansfield Road. The majority
of vehicles are now parking on the pavement and causing major obstructions
making this a police issue. It was also stated that the police no longer
seem visible around the village and are rarely using the bike to patrol.
09/133 MEMBERS QUESTION TIME ----- (20 MINUTES)
Discussion by Councillors concerning parking problems around the village
including the ongoing problems outside Parkway Motors. It was suggested
members of the council visited Parkway Motors to discuss the issue.
Discussion by Councillors concerning the lack of policing around the
village and how limited we are as a parish council to reduce crime.
Councillor Benham would like to see the police present if possible at
the start of every Parish Council Meeting to discuss any issues, this
is still under investigation.
Councillor Benison – Is very disappointed that the leader of
NCC refused to attend an open meeting regarding the closure of Bishops
Court Care Home. Councillor Benison will still attend all meetings relevant
to Bishops Court, and will keep the council updated. Councillor Woodhead
suggested a letter of support to be written but was informed this had
already been done.
09/134 MATTERS ARISING FROM THE MINUTES
None
09/135 ANY BUSINESS REMAINING FROM PREVIOUS MEETINGS
i. Dangerous Crossing A6075 (Peafield Lane)
The Council acknowledged the reply from NCC Highways. All necessary
measures are in place, therefore nothing more will be done at present.
ii. Proposed Closure of Footpath (Mansfield Road – Fourth Avenue
beside Bright Beginnings)
Closure to go ahead supported by the police and one resident, County
Councillor Ward will no longer oppose the closure.
iii. Use of Boy Lane Bench for Ollerton Road Bus Stop
After investigation the bench would not be suitable for relocation when
removed from its present position as the legs would need to be cut and
would then be too short. No budget to buy a new bench. After receiving
feedback from Boy Lane Residents they would still like the bench to
be removed. David Stocken to remove.
iv. CCTV – update
N&SDC have agreed to defer invoices to 2010/11 for payment, but
will not reduce cost. Councillor A Sansom would like an appointment
with the Practise Manager of the Health Centre & Library to move
the situation forward. Unanimously agreed Councillor Benison & A
Sansom to organise a meeting.
v. Risk Assessments and Health & Safety Proposal
All Councillors requested to see the proposal before a decision will
be made. Clerk to circulate with minutes.
vi. Youth Provision in Village
Councillor Benison requested that some of the monies from the sale of
Lansbury Road play area be invested in updating the equipment &
additional repairs on Henton Road play area. Councillor Benison believes
it is the Parish Councils responsibility to maintain the play area.
Action – Clerk to investigate where responsibility lies
vii. Street Lighting Abbey Road
A letter had been received from NCC stating that the Abbey Road Garages
will not be considered for additional lighting as the County Council
do not maintain the highway. After further investigation by Councillor
Benison the highway has been adopted and NCC will investigate further
the possibility of additional street lighting.
vi. Barratt Homes Advertising on Webpage
The Parish Council had previously agreed to accept a proposal for Barratts
to advertise on our website homepage for £80 per month. Barratts
then withdrew the offer.
We have now been approached again and the proposal has now been accepted
by Barratts. The income received will cover the annual web management
fee. Agreed
vii. Cemetery Plan
After 18 months of hard work and many hours of research a draft cemetery
plan has been received and approved. Thanks were expressed to Sarah
and Alice for all their hard work.
09/136 CHAIRPERSONS CORRESPONDENCE
NONE
09/137 RECEIVE PETITIONS
NONE
09/138 TO RECEIVE REPORTS MINUTES & RECOMMENDATIONS FROM WORKING
GROUPS
i. Sherwood Fields Meeting, 10th November 2009 – noted
ii. Finance Group Meeting, 25th November 2009 – noted
a. Twinning – agenda item next meeting
There was a discrepancy between figures for Sherwood Fields on the
minutes for the above meetings. Clerk – to investigate and report
at the next Parish Council Meeting
09/139 ANY APPOINTMENTS TO COMMITTEES AND OTHER BODIES
i. Temporary Replacements to cover Cllrs J & M Pepper whilst on
long term absence.
- Home-Start
Jill Sansom
- Sherwood Community Bus Project
To be advised
09/140 RESOLUTIONS OR RECOMMENDATIONS
NONE
09/141 FINANCES
1. To review the cash book balance
2. Matters arising from the balance
NONE
3. Financial correspondence
NONE
4. Financial matters
At the Extraordinary Meeting held on the 9th December 2209 the Council
approved the proposal from the Finance Working Group to increase the
2010/11 precept to £108,781 – an increase of 15%, Councillor
Ward read out a report expressing his views on the increase & the
Extraordinary Meeting Minutes (a copy of Cllr Ward’s report is
available in the Council Offices)
5. Grants
NONE
6. Cheques for approval
Retrospective
Payee Description Amount (incl VAT)
Merlin Inflatable’s Bouncy Castle £200.00
Location Audio PA System £285.00
Quest Marquees Christmas £258.75
Village Hall Mgt Committee Gas to 24.11.09 £140.68
Cash Petty Cash £82.26
Mr & Mrs Hollingsworth Refund GR149 £40.00
Cash Petty Cash £97.40
Cash Petty Cash £157.28
Intervend Water Machine £6.90
UK Fuels November £73.92
Mansfield Van Hire Van Hire £80.00
British Telecom Phone & Broadband £372.84
SAS Trade & DIY Equipment £16.50
E W Barnard Christmas – Lollipops £13.78
Hancocks Selection Boxes £179.26
N&SDC Pavillion Dustbin £75.99
Thoresby Estate Christmas Tree £47.96
Oak Industrial Supplies Equipment £50.52
Viking Direct Stationery £42.20
Cash
JPK Services Petty Cash
New Bag – Leaf Collector £49.07
£129.50
Carol Hill Web Mgt Fee £1,000.00
Konica Minolta Copy Charges £29.41
British Gas Pavillion - Electric £76.25
King Edwin Primary Christmas Donation £50.00
Dean Thomas & Co Refund - Lansbury £500.00
British Gas Pavillion – Electric £77.77
Oak Industrial Supplies Disinfectant £51.01
Corona Energy Pavillion – Gas £1,830.81
Intervend Limited Water Machine Rental £6.90
SLCC Annual Membership £166.00
UK Fuels Ltd December Account £142.82
To clarify discrepancy British Gas supply electric to Sherwood Fields
Pavillion & Corona Energy Supply the gas
20:45hrs Councillor Benson left the meeting due to ill health
09/142 TO RECEIVE REPORTS CONCERNING THE PARISH FROM COUNTY AND DISTRICT
COUNCILLORS
Councillor Ward requested that reports from County Council are not sent
out with the agenda but that he reads them out at meetings
09/143 CORRESPONDENCE
See attached sheet
09/144 REPORTS from councillors TO BE SENT OUT WITH AGENDA
NONE
09/145 PLANNING MATTERS
Documents to be viewed in Council Chambers before the meeting
09/146 DATE OF NEXT MEETING – 16th February 2010
in view of the confidential nature of the business to be transacted,
it is advisable, in the public interest, that the public and press be
temporarily excluded and they are instructed to withdraw
09/145 PLANNING MATTERS 19th JANUARY 2010
ALL PLANNING DOCUMENTS AVAILABLE TO VIEW IN COUNCIL CHAMBERS
A. DECISIONS
1. Application No: 09/01443/FUL
Applicant: Mr D Clifton
Proposal: Two storey rear & side extension & single storey side
extension
Site Address: 15 Birkland Avenue
APPROVED
2. Application No: 09/01526/FUL
Applicant: Mrs E Hannah
Proposal: Single storey ground floor rear extension
Site Address: 88 Abbey Road
APPROVED
3. Application No: 09/01387/FUL
Applicant: Mr B SlInn
Proposal: Dormer Window in North West Elevation
Site Address: 87 Sixth Avenue
APPROVED
4. Application No: 09/00140/FULM
Applicant: Mr B Hunt
Proposal: Extension to existing Care Home
Site Address: Sherwood Grange, Mansfield Road
APPROVED
5. Application No: 09/01494/FUL
Applicant: Mr & Mrs Cotterill
Proposal: Single storey extension & Chimney
Site Address: 23 Woodhead Close
APPROVED
B. PLANNING APPLICATIONS
1. Application No: 09/01733/FUL
Applicant: Mrs C Leadbeater
Proposal: First floor extension over garage
Site Address: 16 Greenfield Close
Approved By Edwinstowe Parish Council 19/1/2010
2. Application No: 09/01846/FUL
Applicant: Mr & Mrs Reilly
Proposal: Conservatory
Site Address: 8 Greenfield Close
Approved By Edwinstowe Parish Council 19/1/2010
C. OTHER MATTERS
Applicant: A Launay & A Smith
Proposal: Premises Licence to provide entertainment
Site Address: Launay’s (Maid Marion) Church Street
Appeal Decision The Planning inspectorate
Applicant: Miss L Shore
Proposal: Erect metal railings 1.2m high along road frontage
Site Address: Sunny View, Clipstone Road
APPEAL APPROVED
09/143 19th JANUARY 2010 Correspondence for Information (COPIES ARE
AVAILABLE TO VIEW IN COUNCIL CHAMBERS)
Thoresby Estate Letter – increase in annual allotment rent NOTED
Community Bus Project Minutes NOTED
Notts County Council Budget cuts for 2010.11 NOTED
Nottinghamshire Police Commander’s Update NOTED
Highways Travel & Transport Briefing NOTED
CPRE Fieldwork Magazine NOTED
Notts County NHS Newark Healthcare Review Report NOTED
Notts County Council Planning & Landscape Briefing NOTED
LCR Local Councils Magazine NOTED
NCC Accident Statistics NOTED
Notts County NHS Consultation Document NOTED
Notts Fire & Rescue Service Magazine NOTED
NCC Highways Road Closure Sixth Avenue & Third Avenue NOTED
NCC Highways Travel & Transport Brief NOTED
NCC Planning & Landscape Briefing NOTED
Countywise News Letter NOTED
Thoresby Estate Letter – increase in annual allotment rent NOTED
Sherwood Ploughing Match Thank you NOTED
NCC Highways Response Speed Danger Mr Cornelius, Mansfield Rd NOTED
NCC Emergency Planning Team Ready to React Project NOTED
Correspondence for Discussion/Action (COPIES ARE AVAILABLE TO VIEW
IN COUNCIL CHAMBERS)
Dennis Tattersall Letter – Neighbourhood Watch Meeting Agreed
to move item for discussion in 09/147 Confidential Items
Paul Peacock Request for funding for Electronic Scoreboard for Edwinstowe
Cricket Club Monies from the sale of Lansbury Road Play area will not
be allocated to Edwinstowe Cricket Club to fund their electronic score
board
Thoresby Estates Increase in allotment rents. The Parish Council recharges
the rent to the Allotment Association who then repay the entire amount.
The rent is reviewed every 5 years. The increase is from £370.10
to £450 per year. Approved
Jane Bealby Request for planting outside the public toilets, to commemorate
100yrs Girl Guiding Unanimously agreed
N&SDC Appointment of Parish Representative to the Standards Committee
Cllr Benson requested details
