Edwinstowe
Parish Council
Working to
make a difference
Minutes of the Ordinary Meeting of the Council to be
held on Tuesday 18th May 2010, at 7.00pm in the Council Chamber, Village
Hall, Edwinstowe
Present: - Cllrs J Sansom, Hopkinson, Ward, Benison,
A Sansom, Starbrook, Benham, Benson, Woodhead
Welcome by the Chairperson
10/030 DISCLOSURES OF INTERESTS BY MEMBERS (AND EMPLOYEES)
IN ITEMS ON THE AGENDA
NONE
All Parish Councillors were in attendance. No apologies
received from District Councillors
10/031 CHAIRPERSON’S ANNOUNCEMENTS
i. Center Parcs Meeting
The recent meeting (13/05/10) with Karen Henderson the General Manager
at Center Parcs was very productive with both parties hoping to work
closely together again. Center Parcs have agreed to replant and maintain
the flower bed at the bottom of the High Street and offer advice and
support where necessary. The play areas at the holiday village have
recently been renewed and have passed on details of the company used.
Clerk to contact Timberplay for quotation.
The introduction of a cycle path from Center Parcs to
the Village was discussed. Clerk to contact Sustrans
ii. Christmas Lights
The contract with LITE finished last Christmas; the Clerk is currently
researching alternatives. A company called Lumalight have provided a
quote (copies distributed to all Councillors) to be discussed at next
meeting. Clerk to agenda for next meeting
iii. N&SDC letter for Standards Committee Representatives
Please let the Clerk know if you would like to be considered.
10/032 TO APPROVE THE MINUTES OF THE ORDINARY MEETING OF THE COUNCIL
HELD ON
13th April 2010
Cllr Benison would like it adding that he had asked who had made the
decision that the Parish Council would pay all CCTV monitoring arrears.
The Chair replied that correspondence from NCC on behalf of the library
and at a recent meeting with the PCT both parties stated they would
not pay any contribution as there had been no agreement set up when
the system was originally installed.
Cllr Ward said that he was not certain whether or not
he had read the minutes because of his other commitments however he
was prepared to agree them without delaying the meeting.
Cllr A Sansom proposed approving the minutes, Cllr Starbrook
seconded. All agreed.
10/033 PUBLIC PARTICIPATION/QUESTION TIME ----- (20
MINUTES) - commenced 1924 hrs
On behalf of Mark Spencer MP, apologies for not being in attendance
but would like to know if there are any issues he can help with.
A resident congratulated the new Chair on her appointment
but was disappointed that it was not a unanimous vote.
Ian Ward from ‘Don’t Close the Big House’
gave a short presentation concerning the proposed changes to Edwinstowe
House by NCC. The ‘Big House’ is a much needed respite centre
for children with special needs and their families and has a 90% occupancy
rate.
The options are to close the centre and dissipate the
services out or spend a minimum of £1.1m to refurbish the buildings.
Service users have voted unanimously to keep the Big House open as there
is no alternative. There has been media support from the TV, Chad, Newark
Advertiser, Retford Times and the Evening Post and there will be an
article in Private Eye. On Thursday (20/5/10) the annual full council
meeting of NCC will take place and there will be a peaceful protest
concerning the future of the Big House.
Cllr A Sansom proposed supporting the campaign to keep
the Big House open and send a letter of support – agreed unanimously.
Clerk to send letter and agenda for next meeting.
A resident asked whether the council could do anything
further about the unsightly properties around the village including
the old Edwinstowe News and Gascoines. Clerk to contact N&SDC concerning
the exterior of the properties
10/034 MEMBERS QUESTION TIME ----- (20 MINUTES) –
commenced 1940 hrs
Cllr Benson offered his apologies for not cancelling the recent SNG
meeting as he was unable to attend due to ill health and stressed it
would not happen again.
Cllr Benson left the meeting.
Cllr Woodhead asked whether the A614 junction with Rose
Cottage was discussed at the recent Center Parcs meeting and whether
Mark Spencer could assist with the issue. Clerk to contact Mark Spencer
Cllr Ward said that the junction had been part of the
original planning application for Center Parcs. He reported that the
A614, from Redhill roundabout to 5 lane ends is under review at present
and he is also meeting with Mark Spencer.
Cllr Benham asked whether the website could be used
to support the Big House. Details given to Ian Ward
1943 hrs
10/035 MATTERS ARISING FROM THE MINUTES
None
10/036 ANY BUSINESS REMAINING FROM PREVIOUS MEETINGS
i Mosquito – Lynn Pallett
The recent suggestion of using a mosquito to discourage youths congregating
in the car parks in the village had been investigated by Lynn Pallett,
Anti-social Behaviour Co-ordinator who states: -
‘…at the moment they are being looked at for infringing
someone’s human rights, and the effects the sound had on people’s
ears.’ At the present time, she does not recommend the use of
one.
The Parish Council is currently looking at the possibility of the use
of a security barrier to section off the far end of the car park. However,
there were issues concerning locking and unlocking the barrier. Cllr
Ward suggested the use of an electronic locking barrier. Clerk to speak
to N&SDC
ii Sherwood Fields – Car Park
Cllr A Sansom proposed accepting the recent quote from City Asphalt,
Cllr Starbrook seconded - agreed unanimously
iii Garden Waste Bin Pilot Scheme – Cllr Benison
Cllrs Benison and Hopkinson recently attended a presentation concerning
a pilot scheme for garden waste collection service. The district council
need 4,500 residents to trial the service which will cost £26
per household per year for participants. The bins will be collected
fortnightly (excluding December – February). The bins are the
same size as existing bins and can be shared between neighbours to keep
the costs down.
Leaflets will be distributed to all households to establish
interest.
Cllr Woodhead stated that residents in Mansfield already
receive this service at no extra cost. It seems to be a postcode lottery
for which services are provided
10/037 CHAIRPERSONS CORRESPONDENCE
i. Letter from Maythorn Grove resident concerning the
purpose of the ‘roads’ that have appeared in Naish’s
field.
This issue had been discussed at the Annual Parish Meeting the previous
week. The ‘road’ that has been built nearest to the bungalows
in Maythorn Grove, are a condition of the sale of the land to NCC to
give access to agricultural traffic to the retained piece of land. Conflicting
information has been received from Izi Banton at the Visitors Centre
who states it will also be used by traffic during the Robin Hood festival
and other peak times. Clerk to write to planning department for confirmation
of use of road
Cllr A Sansom stated that the new Visitor Centre will
have less than half the original budget and will be much smaller than
the previous proposal with the car park surrounding the building. The
top part of the field is to be returned to heath land. Nic Broomhead
had reassured the previous meeting that Swinecote Road will definitely
not be closed. Monitor the situation as it develops and publicise the
consultation period when known.
ii. Play Areas
Some quotes have been received but there is still one outstanding. When
all quotes are received the working group will meet to decide the proposal
to put to the full council for recommendation.
Cllr Benison asked whether the bench had been requested
from NCC. The Clerk confirmed that the request had been submitted.
10/038 RECEIVE PETITIONS
None
10/039 TO RECEIVE REPORTS MINUTES & RECOMMENDATIONS
FROM WORKING GROUPS
i. Sherwood Field Proposal
A copy of the proposal had been circulated to all councillors prior
to the meeting. The Finance Working Group had met to discuss the options.
It was felt that when looking at the pavilion it should be similar to
other landlord/tenant agreements. i.e. the tenant pays all overhead
costs and a ‘rental’ fee which would be based on current
cost per match rate. This will encourage the club to hire out the facility
to generate more funds. The Club will be able to negotiate with energy
companies for best prices as the Parish Council is currently ‘tied
into’ NCC approved suppliers which are proving quite costly.
Cllr A Sansom moved that the council vote to empower
Cllrs Woodhead, A Sansom and Benham to draft a letter to Robin Hood
Colts to start negotiations.
Cllr Ward was concerned that the costs had increased
dramatically and the parish would be bankrolling the pavilion. Cllr
A Sansom stated that this was not the case and the cost to the parish
would only be the buildings insurance as we own the building.
Cllr Ward supported Cllr A Sansom’s proposal with
reservations and would like a six month review written into the management
agreement. Agreed unanimously
Cllr Benison was concerned that the fields were not
open to the community in school holidays. Cllr J Sansom replied that
the last school holidays were Easter and the fields had been opened.
Cllr J Sansom said that it is important that the council realise the
invaluable job that Robin Hood Colts provide in managing the facility,
including the fields. If the pitches are damaged there will be a cost
to repair them.
10/040 ANY APPOINTMENTS TO COMMITTEES AND OTHER BODIES
None
10/041 RESOLUTIONS OR RECOMMENDATION
i CCTV Proposal
Cllr J Sansom gave a short presentation outlining the options available
for updating the CCTV in the High Street: -
Options for improving the current CCTV/Monitoring system
around the High Street
There are currently 3 cameras around the library/health centre and we
have the capacity for a fourth camera if required. The existing cameras
are positioned as follows: -
• Fixed camera at rear of the Health Centre. (Health
Centre)
• Camera ‘on tour’ in West Lane car park which also
detects movement from the sensors on the Health Centre. (West Lane)
• Camera outside the library with movement sensors. This covers
the area from the library down to High Street and also moves when movement
is detected around Health Centre and Library. (Library)
We have two options (both involving cost) to maximise the potential
of the cameras.
Option 1
• Medical Centre camera remains
• West Lane Car Park remains
• Library remains
• New camera installed onto High Street with sensors that monitor
movement up and down the High Street. This would be installed via the
traditional cable method.
Approximate cost: -
• £9,250 (all the civil works, cable installation and new
pole etc)
• £2,400 for the new camera
• £1,000 for sensors (2 required)
Option 2
• West Lane Car Park remains
• Medical Centre camera remains
• Library camera moved onto High Street (possibly Chemists) with
two sensors linked to existing pole (outside library) wirelessly
• Potential for Health Centre to purchase own camera to replace
‘Library’ camera or to move existing West Lane camera back
against fence line.
Approximate cost: -
• £7,000 Wireless received and transmitter
• £1,000 for sensors (2 required)
Could use a sensor from the Health Centre (thereby saving £500)
There was a general discussion concerning the options
available and whether the system could be extended to cover other areas
in the village. The consensus was that Option 2 had most scope for flexibility.
Cllr A Sansom proposed accepting option 2, Cllr Benham seconded –
agreed unanimously. Clerk and Chair to write to library and health centre
10/042 FINANCES
1. To review the cash book balance – due to the year end the Clerk
is currently working on information for both internal and external audits.
2. Matters arising from the balance
N/A
3. Financial correspondence
i. N&SDC have awarded Robin Hood Colts an 80% discount on the rates
bills with an option to apply for a further discount in 2011.
ii. Request approval for financial risk assessment – distributed
with agenda. Agreed unanimously
4. Financial matters
None
5. Grants
i. Friends of St Mary’s have submitted an application for £300
as contribution towards a fund raising event for technical equipment.
The parish council has previously given to King Edwin’s Primary
School. £300 agreed unanimously
6. Cheques for approval
Retrospective
Payee Description Amount (incl VAT)
UK Fuels March £24.26
Sherwood Community Bus March £100.00
Intervend Water Machine Rental £7.05
Dean Thomas & Co Fees – Fourth Avenue Play Area £151.00
Post Office Limited Van Tax £185.00
UK Fuels April £80.82
Andy Myers Computer £50.00
AON Insurance Insurance Renewal £5,720.48
Cash Petty Cash £98.74
Invoices
Payee Description Amount (incl VAT)
Intervend Water Machine Rental & Bottle £12.93
Konica Copy Charges £26.90
Town & Country April Cutting £1,285.45
Viking Direct Stationery £33.16
Cheques were approved unanimously and signed by the
Chair
10/043 TO RECEIVE REPORTS CONCERNING THE PARISH FROM
COUNTY AND DISTRICT COUNCILLORS
No District Councillors in attendance
No report from County Councillor
10/044 CORRESPONDENCE
See attached sheet
10/045 REPORTS from councillors TO BE SENT OUT WITH
AGENDA
None
10/046 PLANNING MATTERS
See attached sheet
10/047 DATE OF NEXT MEETING – 15th June 2010
In view of the confidential nature of the business to
be transacted, it is advisable, in the public interest, that the public
and press be temporarily excluded and they are instructed to withdraw
Meeting closed 2055 hrs
10/046 PLANNING MATTERS 18th May 2010
ALL PLANNING DOCUMENTS AVAILABLE TO VIEW IN COUNCIL CHAMBERS
A. DECISIONS
1. Application No: 10/00203/FUL
Applicant: Mr F Laine
Proposal Erection of 3 Holiday Cottages
Site Address: Land to the rear of 42 High Street
APPROVED BY N&SDC
2. Application No: 10/00350/FUL
Applicant: Mr R Barnacle
Proposal Two storey side extension, single storey front &
Rear extension.
Site Address: Land to the rear of 42 High Street
APPROVED BY N&SDC
B. PLANNING APPLICATIONS
1. Application No: 10/00367/FUL
Applicant: Mr J Simpson
Proposal: Erection of a replacement garage on new foundations
Site Address: 15 West Lane
DECISION: APPROVED
2. Application No: 10/00416/FUL
Applicant: Mr M Jones
Proposal: Erection of a detached dormer bungalow
Site Address: 2 Rufford Road
DECISION: APPROVED
3. Application No: 10/00475/FUL
Applicant: Mr M Bennett & Ms J Moore
Proposal: Erection of a new dwelling & double garage (plot1)
Site Address: Play area Lansbury Road
DECISION: APPROVED
4. Application No: 10/00476/FUL
Applicant: Mr G Knight
Proposal: Erection of a new dwelling & double garage (plot2)
Site Address: Play area Lansbury Road
DECISION: APPROVED
C. OTHER MATTERS
Cllr J Sansom told the meeting that the clerk received
a call from Mr Bromley of Henton Road. He stated that he wished to complain
about a man claiming that to be from the Parish Council who had visited
his house while he was out. The man had a camera with him and was taking
photographs. His builder had asked him what he was doing. The man said
that he was a Parish Councillor and that the Council had received “numerous
complaints” about the building work that was underway.
Mr Bromley told the clerk that he was aware that the
Parish Council had sent a letter of concern to N&SDC but not of
any other complaints.
Cllr J Sansom told the meeting that no complaints had
been received by the Parish Council and would like to know whether any
of the councillors could shed any light on the matter raised by Mr Bromley.
Cllr Benison suggested that it was probably N&SDC
Enforcement Officer. The clerk pointed out that Mr Bromley had told
her that he had been in contact with the N&SDC Enforcement Officer
and that it was not this person who the builder had spoken to.
Cllr J Sansom said that Mr Bromley was very clear that
the person had said they were from the Parish Council. Cllr Benison
then stated that he had visited the builders when they had parked their
van in the access road to the Henton Road dog walking park but that
was a few weeks ago. Cllr J Sansom said that the matter reported by
Mr Bromley appeared more recent than this. Cllr Sansom said that the
enquiries would be made and the matter left open until the next meeting.
09/044 18th May 2010 Correspondence for Information (COPIES ARE AVAILABLE
TO VIEW IN COUNCIL CHAMBERS)
N&SDC Publication Core Strategy – Local Development Framework
Consultation Period Noted
CPRE Fieldwork Magazine Noted
NCC Planning & Landscape Briefing April & May 2010 Noted
N&SDC Dog Control Orders 2010 – Exclusion Areas inc Henton
Road and 4th Avenue Play Areas, Sherwood Fields Noted
NCC Travel & Transport Brief Noted
RCAN The Playing Field Newsletter Noted
CPRE Countryside Voice Noted
CPRE Members Guide 2010 Noted
Soil Association Network Notification of routine soil samples at Center
Parcs Noted
Correspondence
for Discussion/Action (COPIES ARE AVAILABLE TO VIEW IN COUNCIL CHAMBERS)
NCC – James Freeman, Highways Response – Top of High Street
Traffic Lights NCC will keep an eye on the performance of the junction
and the green splits times and where necessary take appropriate action.
NCC Local Improvement Scheme initiative launch event on Tuesday 15th
June 2010 at 10.30am and 1.30pm at Newark Showground This scheme replaces
the Building Better Communities Scheme. If interested please let Clerk
know.
