Edwinstowe
Parish Council
Working to
make a difference
Minutes of the Ordinary Meeting held on Tuesday 16th March 2010 at
7.00pm in the Council Chambers, Village Hal, Mansfield Road, Edwinstowe
Present: - Cllrs J Sansom, Benison, Benham, Starbrook, Woodhead, A
Sansom, Hopkinson
Welcome by the Chairperson
The Chair welcomed the council, members of the public and press to the
meeting
09/167 DISCLOSURES OF INTERESTS BY MEMBERS (AND EMPLOYEES) IN ITEMS
ON THE AGENDA
None
Apologies were received from Cllr J Benson – ill health, Cllr
L Ward – commitments; Cllr Benison gave apologies on behalf of
D/Cllr Moore – attending another meeting. The reasons were received
and approved. Cllrs J & M Pepper currently have a special dispensation
D/Cllr Bird had not given any apologies
09/168 CHAIRPERSON’S ANNOUNCEMENTS
None
09/169 TO APPROVE THE MINUTES OF THE ORDINARY MEETING OF THE COUNCIL
HELD ON
16th February 2010
Correction to minute reference 09/155 – the non-emergency incident
telephone number for the police should have read 0300 3009999
09/170 PUBLIC PARTICIPATION/QUESTION TIME ----- (20 MINUTES) commenced
1903hrs
A resident had been told that after leaving the previous meeting a comment
had been made by Cllr Benham concerning the previous Parish Council,
he had allegedly said they had been bankrupt. The resident requested
that the councillor withdrew his comments.
A resident made comment about the recent report showing Nottinghamshire
Police to be the worst performing force in the country. It was felt
that police were not visible around Edwinstowe.
It had come to light that the bicycles that had been purchased for
the PCSO’s had been stolen from outside Ollerton Police Station.
A resident complained about the vehicle speed along Mansfield Road
and the lack of police presence in the area.
The Chair replied that there is a meeting with the police on Thursday
and all concerns would be raised strongly at that meeting.
A resident reported the appalling condition of properties around the
village especially Edwinstowe News on Mansfield Road and the old Gascoines
shop on the High Street. The Chair replied that the Clerk is in regular
contact with various departments at N&SDC.
It was reported that in 2006 it had been agreed that the Parish Council
would fund a summer High Street festival every two years and that the
Festival Organisation would fund the alternative years. Why hasn’t
this happened as it was the reason the Festival Organisation and Joint
Action Group were originally set up.
The resident also stated that there had been a competition to find
the model for the statue on the High Street. However no competition
had taken place and the chosen model was the grand-daughter of someone
connected to the council.
Mark Spencer – conservative candidate for Sherwood had come to
observe the meeting and has been working closely with Cllr Ward. The
issues Edwinstowe has concerning policing levels are very similar to
other villages.
09/171 MEMBERS QUESTION TIME ----- (20 MINUTES) commenced at 1912hrs
Cllr Benison asked a question on behalf of Cllr Ward concerning where
the figure of 5,100 residents had been obtained from when calculating
the precept figure. Action – letter to be sent to Cllr Ward
Cllr Starbrook had been approached by a resident requesting a filter
light at the traffic lights at the top of the High Street.
Cllr A Sansom reported that it was important that the council circulate
a list of questions, including the points raised by residents, before
the forthcoming meeting with police to ensure everything is covered.
Clerk to circulate questions to all councillors
The Acting Chair stressed that all issues/concerns will be addressed
with the police.
Cllr Woodhead felt it was important that police were made aware of
how frightened elderly and vulnerable residents in the village are especially
concerning groups of youths gathering and anti social behaviour.
Cllr Benison reported that the police bike will be replaced and that
officers had been seen in the Abbey Road area every night over the previous
week.
Reference the recent trouble with vehicles and youths gathering in
the Forest car parks, currently there are no signs prohibiting vehicles
after certain times. Clerk to contact Izi to discuss
09/172 MATTERS ARISING FROM THE MINUTES
None
09/173 ANY BUSINESS REMAINING FROM PREVIOUS MEETINGS
i Opening Sherwood Fields during Easter Holidays
At the recent Sherwood Fields meeting, it was agreed to open Sherwood
Fields over the Easter holidays. Cllr Benison has kindly offered to
lock/unlock the gates and monitor the fields. Robin Hood Colts will
move certain items of equipment to avoid damage. The police will also
patrol the area.
ii Cemetery Tap
Requests have been received to extend the cemetery tap further into
the cemetery. Does the council feel it is worth/practical installing
a second tap? Quotes have been requested. Agreed to wait for quotes
then agenda at a future meeting
iii Options for Henton Road Play Area
Cllrs J Sansom and Benison had recently visited both Henton Road areas
to investigate what improvements could be made. It was proposed to leave
the ‘dog walking’ (top) park as it is but approval was sought
for the following: -
• Repair/replace the large wooden gate
• Treat all wooden gate posts and gates with preserver
• Replace existing seat and install a second seat
• Cut back the tree on the border of Abby Road Gardens –
Advice to be sought from Mike Catchpole before any work is carried out
• Plant fruit trees
Proposals for the play area (bottom) park are as follows: -
• Move and remove some of the existing equipment to create space
for other options
• Paint and carry out necessary maintenance on remaining equipment
including replacement soft flooring where applicable
• Fit bird deterrent spikes above swings
• Install new equipment for example: -
Assault course, covered seating area, skateboard ramps, litter bins
etc
The timecscale for the improvements to be completed is by the summer
holidays and will be paid for from the proceeds of the sale of Lansbury
Road.
Cllr Woodhead recommended contacting Groundworks or the Probation Service
who may be interested in the painting and maintenance work. Clerk to
contact
Cllr Benison proposed a working group be set up, Cllr A Sansom seconded.
Agreed that Cllrs Benison, Hopkinson and Starbrook form the Working
Group Clerk to arrange meetings with local companies to look at options
and provide quotes
iv Footpath 23
The Acting Chair read a letter from a resident expressing dismay at
the outcome of the previous meeting concerning. The resident has taken
the matter to Paddy Tipping MP.
v Age limit for Friars Park Play Area
Advice had been received from Phil Beard concerning the upper age limit
for the new play area in Friars Park – the National Playing Fields
Association’s 6 Acre Standard suggests an upper age limit of 8
– however the opinion of N&SDC is that 12 is more realistic
vi Abbey Rd Street Lighting
Further to the request for the installation of a street light near to
Abbey Road garages, Nottinghamshire County Council has stated that the
only option for the Parish Council is to apply for funding for the streetlight,
possibly from Building Better Communities, however all running and upkeep
costs would have to be borne by the Parish Council. Cllr Benison is
looking at alternative options.
vii. Update on various highway issues
Information had been requested information from Mike Keeling of Highways
Dept concerning car parking and bollards – Lansbury Road, Fourth
Avenue cul-de-sac and Mansfield Road. Although a response had been promised
it had not been received in time for the meeting. Cllr Benison reported
that Parkway Motors were in breach of their planning conditions and
the Enforcement Officer would be visiting the premises in the near future.
The Clerk had asked several times whether bollards could be erected
(at the expenses of the Parish Council) and had been told the area was
a conservation area so bollards were not permitted. Other options to
be explored Clerk to contact N&SDC to request more frequent visits
by Traffic Wardens especially over weekends
Highways Department do not have the funding to create the additional
parking on Fourth Avenue and Lansbury Road requested by residents however,
the Parish Council could approach Building Better Communities for funding
but all residents need to agree to the changes and the County Councillor
would need to support the application.
09/174 CHAIRPERSONS CORRESPONDENCE
None
09/175 RECEIVE PETITIONS
None
09/176 TO RECEIVE REPORTS MINUTES & RECOMMENDATIONS FROM WORKING
GROUPS (copies available to view in the Council Chambers)
i. Cemetery Working Group
Cllr A Sansom proposed accepting all recommendations in the minutes,
Cllr Woodhead seconded – all agreed.
Cllr Benison reported that work to the Cemetery Road would be carried
out between April and September this year.
ii Finance Working Group
The Finance Working Group would like a right of reply to the recent
article in the Chad concerning this year’s precept. It was agreed
for the Finance Working Group to approve the right of reply and for
Cllr Benham to contact the Chad. Cllr A Sansom reported that even with
the rise in the precept this year, after all expenditure there will
only be £7k left to transfer to reserves and this is not a sufficient
amount. As we need to allow for unforeseen expenditure. The work that
David, Andy, Gary and Keith do around the village is valued greatly
and we need to safeguard their future. Wages is the largest part of
the precept.
Cllr Benham reported that the increase amounts to £3.50 per year
per voter. A booklet from N&SDC has been received in the Council
Offices this week showing the council tax for every parish in the district
and the charge per Band D property per parish per year which ranged
from £1,588.10 to £1,705.60. The charge for Edwinstowe is
£1,650.27.
The new finance spreadsheets are very clear and show all the required
information.
iii Sherwood Fields Working Group
The cost of running the pavillion this year has been much greater than
anticipated and through oversight, Robin Hood Colts failed to apply
for CASC status which would have given them an 80% discount on the annual
rates invoices. This has cost £6,190 and is not acceptable. The
management agreement is up for review in July and it is proposed to
move from the current ‘rental’ cost which is calculated
per match, to a monthly or annual fee possibly on a sliding scale supported
by the remaining s106 monies. This would mean the remaining s106 monies
would last longer and would encourage Robin Hood Colts to proactively
look at income generation.
Once the Finance Working Group has agreed the proposal for the new
management agreement, it will be brought to the full council for consideration
and then sent to Robin Hood Colts before the renewal meeting in July.
Currently the pavilion is being funded by s106 monies not from the
precept however at present levels of expenditure, the remaining monies
will only last two years.
iv Police Report
No police report had been received
09/177 ANY APPOINTMENTS TO COMMITTEES AND OTHER BODIES
i. Council Representative for Sherwood Community Bus
It was agreed for Cllr J Sansom to be the representative for the Sherwood
Community Bus Project
It was agreed for Cllr Starbrook to be the representative on the Cemetery
Working Group
09/178 RESOLUTIONS OR RECOMMENDATION
None
09/179 FINANCES
New finance spreadsheets have been designed and had been distributed
to all Councillors. The spreadsheets were easier to read with the information
clearly laid out. Cllr Woodhead requested that a vote of confidence
be minuted. Agreed
1. To review the cash book balance
The spreadsheets were reviewed
2. Matters arising from the balance
None
3. Financial correspondence
None
4. Financial matters
None
5. Grants – King Edwin Primary School (Foundation Unit)
It was agreed to send a cheque for £500 and to suggest they approach
C/Cllr Les Ward
6. Cheques for approval
The cheques were approved and signed by the Acting Chair
Retrospective
Payee Description Amount (incl VAT)
Severn Trent Water Pavillion £396.80
Oak Industrial Supplies Bin bags, Toilet Rolls, Gloves £158.41
Konica Minolta Copy Charges £25.58
Sherwood Community Bus January £60.00
David Raistrick Cemetery Plan £308.38
N&SDC Pavillion Rates 09.10 £3,732.50
Invoices
Payee Description Amount (incl VAT)
SAS Trade & DIY Equipment £103.74
UK Fuels February £148.00
British Telecom Phone Bill £356.37
County Supplies Stationery £23.89
Intervend Water Machine £23.51
Viking Direct Stationery £100.93
NALC Annual Subscription £648.26
CISWO Annual Rent £68.41
09/180 TO RECEIVE REPORTS CONCERNING THE PARISH FROM COUNTY AND DISTRICT
COUNCILLORS
No District of County Councillors were in attendance.
09/181 CORRESPONDENCE
See attached sheet
09/182 REPORTS from councillors TO BE SENT OUT WITH AGENDA
None
09/183 PLANNING MATTERS
See attached sheet
09/184 DATE OF NEXT MEETING – 13th April 2010
Meeting closed at 2046hrs
In view of the confidential nature of the business to be transacted,
it is advisable, in the public interest, that the public and press be
temporarily excluded and they are instructed to withdraw
09/181 16th March 2010 Correspondence for Information (COPIES ARE AVAILABLE
TO VIEW IN COUNCIL CHAMBERS)
Dukeries College/Odef Community Forum Tuesday 23rd March 12 –
2pm Noted
NCC Planning & Landscape Brief Planning & Landscape Brief Noted
Ollerton CAB Annual Report 2008/09 Noted
NM Construction Clipstone Outfall Sewer Improvements Noted
Edwinstowe Village Hall Management Committee Minutes from meeting 19th
January 2010 Noted
N&SDC Friends of Sherwood Heath, Cockglode & Rotary Woods Minutes
from meeting 12th November 2009 Noted
N&SDC Consultation on Developer Contributions For Strategic Infrastructure
Noted
RCAN Future funding from the Big Lottery Fund Noted
Correspondence for Discussion/Action (COPIES ARE AVAILABLE TO VIEW
IN COUNCIL CHAMBERS)
Resident letter Position of West Lane Bus Stop There was a discussion
concerning the position of the bus stop. The bus stop has always been
in the current location however previously there had been a mirror in
situ which gave a better view of the road. The mirror had been removed
as it was continuously being broken. There is no suitable alternative
site for the bus stop. Clerk to write to resident
NCC Local Improvement scheme (Bench) It was agreed unanimously to contact
NCC to request a bench for Edwinstowe. Clerk to write to NCC
09/183 PLANNING MATTERS 16th March 2010
ALL PLANNING DOCUMENTS AVAILABLE TO VIEW IN COUNCIL CHAMBERS
A. DECISIONS
1. Application No: 09/01846/FUL
Applicant: Mr & Mrs Reilly
Proposal Erection of a Conservatory :
APPROVED BY N&SDC
B. PLANNING APPLICATIONS
1. Application No: 10/00177/FUL
Applicant: Mr C Bromley
Proposal: Two storey side extension & Conservatory to the rear
Site Address: 96 Henton Road
REFUSED OBJECTION LETTER TO BE SENT TO N&SDC
2. Application No: 10/00203/FUL
Applicant: Mr F Laine
Proposal: Erection of 3 Holiday Cottages
Site Address: Land to the rear of 42 High Street
APPROVED
C. OTHER MATTERS
