Edwinstowe
Parish Council
Working to
make a difference
Minutes of the Ordinary Meeting held on Tuesday 13th April 2010 at
7.00pm in the Council Chambers, Village Hall, Mansfield Road, Edwinstowe
Present: - Cllrs J Sansom, Benison, Benham, Starbrook, Woodhead, A
Sansom, Ward
Welcome by the Chairperson
The Chair welcomed the council, members of the public and police to
the meeting
10/001 DISCLOSURES OF INTERESTS BY MEMBERS (AND EMPLOYEES) IN ITEMS
ON THE AGENDA
None
Apologies were received from Cllr J Benson – ill health, Cllr
M Hopkinson – prior commitments
D/Cllr Bird & Moore had not given any apologies
10/002 CHAIRPERSON’S ANNOUNCEMENTS
Call to elect a new Chair and Vice Chairperson was interrupted by Cllr
Ward who informed the Council that this was an incorrect procedure,
due to the death of Cllr J Pepper a new Chairperson will be elected
at the AGM and J Sansom can still carry out her duties as Vice Chairperson.
Cllr J Sansom queried this as the Clerk had obtained the information
from NALC. Cllr Ward stated the information was wrong. Cllr J Sansom
said that this information was a surprise given that information provided
was clear that a new Chairperson should be elected at this meeting,
i.e. the first opportunity. Cllr Ward said that he had previously told
Cllr Sansom and it now seemed necessary to repeat that she was entitled
to sit as Vice Chair in her own right until the proper time came to
elect a new Chair and Vice Chairperson.
Cllr J Sansom welcomed the police and asked for an update. PCSO Crofts
informed the meeting the main areas they have been focusing on in the
village are speeding, drink/drug driving, driving without a seatbelt
and driving whilst using a mobile phone. Positive outcomes have come
from these operations.
The Friars Park play provision is still not finished and the police
continue to move on congregating groups.
The Big House had property stolen from the ground which has now been
retrieved from Fourth Avenue however the items were damaged.
damaged.
The police are in regular contact with the Miners Welfare on Fourth
Avenue no issues to report.
Cllr Woodhead commended the police and their recent work but would like
to see more foot patrols.
Cllr J Sansom thanked the police for their input into the meeting.
Parish Council Vacancies
Cllr J Sansom informed the meeting that due to 10 signatories being
received by N&SDC Electoral Services there would be a by-election
to fill the two casual parish council vacancies.
10/003 TO APPROVE THE MINUTES OF THE ORDINARY MEETING OF THE COUNCIL
HELD ON
16th March 2010
Cllr Ward queried the wording with regards to reference 09/170 resident’s
comments at a previous meeting.
Cllr Ward asked for it to be minuted that to his knowledge the decision
in 2006 re the Festival Organisation funding a Summer Festival on alternate
years to the Parish Council was utter rubbish.
10/004 PUBLIC PARTICIPATION/QUESTION TIME ----- (20 MINUTES) commenced
1903hrs
A resident enquired whether Abbey Road Community Centre would benefit
from Christmas Lights in the trees this year. Lights owned by the Centre
were taken down in previous years but have never been replaced and were
sadly missed.
A resident asked for clarification about the by-election.
A resident asked for a copy of the recent minutes from a meeting held
with senior police officers and also a CCTV meeting. Cllr Sansom agreed
see minute ref 10/010.
A resident claimed Cllr Ward was nit picking and trying to undermine
and show Cllr J Sansom up in her capacity as Acting Chair.
A resident asked the police what could be done about the constant boy
racing and partying in Sherwood Forest car parks. The police responded
that this is Anti Social Behaviour crime - police have to attend and
urged residents to ring in with the complaint and not to have a “nothing
will be done attitude”.
A resident informed the meeting when contacting the police some of
the responses have been comical. Examples were supplied. One included
a comment that it was dark at the time a suspicious caller visited the
resident’s home “because of the time of year”. The
police pointed out that not all calls are answered by police and civilian’s
levels of experience could vary.
Stolen police bicycle – A replacement has been ordered
10/005 MEMBERS QUESTION TIME ----- (20 MINUTES)
Cllr Benison asked why Parish Councillors were not told about Cllr
Margaret Pepper’s resignation before it was advertised around
the village. He said that it was totally unacceptable that such a delay
had occurred.
Cllr Ward responded to the resident who claimed that he was nit picking
by stating that if nit picking is making sure that the Parish Council
is run correctly and according to the law then he is guilty as charged.
Cllr Ward also stated that the public meeting regarding the precept
that was held on the 30th March should have been chaired by Acting Chair
Cllr J Sansom, Cllr Benham stated that Cllr Ward was nit picking and
that he should stop. Cllr Ward added that the Finance Working Group
had neither a defined purpose nor the power to convene a Public Meeting.
Cllr J Sansom said that she had been unwell on the day of the meeting
and had only attended at the last minute having felt better. It had
never been the intention for her to chair the meeting and responsibility
had been delegated to the Finance Group who had the best working knowledge
of all matters concerning the precept.
Cllr A Sansom informed Cllr Ward that his manner was challenging and
nasty in particular towards the Acting Chair, his wife. He pointed out
that Cllr Ward had again at this meeting attempted to undermine Cllr
J Sansom. On this occasion for example, he had received the Agenda well
in advance but instead of pointing out before the meeting with the benefit
of his experience that it is not appropriate at this meeting to elect
a new chair, he chose instead to make the point without warning and
in hostile terms. Cllr A Sansom said that the Acting Chair had taken
advice about when to elect a new Chair from NSDC and now in good faith,
following the advice provided by them Cllr Ward launched a personal
attack on the Acting Chair as though some improper advantage was being
taken. This was neither fair nor reasonable.
Cllr K Benison agreed with Cllr Ward that the Parish Council is not
being run according to Standing Orders; information received previously
from NALC & N&SDC was incorrect. Cllr Benham again asked to
let the matter drop.
Cllr J Sansom informed the meeting this was a new role to her and she
is doing her best and seeks advice from people that should be in the
know.
Cllr Benham called for a vote of confidence in support of the acting
chair, 4 voted in support 2 abstained
10/006 MATTERS ARISING FROM THE MINUTES
09/171 Cllr Ward has still not received a response from the Clerk with
reference to the precept figure Clerk to Action
Cllr Ward has recently met with NCC Highways to discuss the crossroad
traffic lights; one option was to have them change independently.
10/007 ANY BUSINESS REMAINING FROM PREVIOUS MEETINGS
i Summer Festival 2010
It was agreed unanimously that the summer festival will take place in
2011; the money budgeted for 2010 will be used towards this year’s
Christmas Light Switch on Event
ii Sherwood Fields Income
Cllr J Sansom wanted to clear up rumours that the money from the sale
of Lansbury Road Play Area is NOT funding Sherwood Fields.
Cllr Benison reported that during the Easter Holidays events were taking
place on Sherwood Fields generating income. Cllr A Sansom explained
Robin Hood Colts can generate their own income as long as the pitch
rental is paid. Cllr Benison stated that the finances need to be sorted
before the s106 monies disappear. Cllr A Sansom is pleased that Robin
Hood Colts are putting the facilities to good use; they need to sort
out their accounts so they can apply for charitable status. Cllr Benison
felt that any additional money made by Robin Hood Colts should not be
kept for themselves.
Cllr Ward asked that a full review take place to assess the situation
with Robin Hood Colts.
Cllr Benham feels the whole project is floored; the building cannot
be used as anything other than football.
Cllr A Sansom offered to step down in May from the Sherwood Fields Working
Group if Cllr Benison feels he can achieve more in his place.
Cllr Woodhead wants the council to promote the service being offered
to young people, it is poor accounting that is losing money.
iii Parish Plan
Cllr J Sansom read out an email from Katie Wilson asking if Edwinstowe
was still interested in producing a Parish Plan.
Cllr Ward informed the meeting the Parish Clerk does not need to be
involved in the plan; residents from the village could form a working
group. The plan would cost approximately £6,000 to produce. Cllr
Ward suggested applying to Awards for All.
Cllr J Sansom agreed to push forward with plan if the council can secure
a grant.
10/008 CHAIRPERSONS CORRESPONDENCE
Acting Chair J Sansom read out a letter from a Maythorn Grove resident
concerned with the building work taking place in the adjacent field.
Cllr Ward explained it may be an area used for machinery whilst the
new Visitors Centre is being constructed, but will know more when he
attends a seminar relating to the project. Cllr Ward to take residents
concerns to the meeting.
10/009 RECEIVE PETITIONS
None
10/010 TO RECEIVE REPORTS MINUTES & RECOMMENDATIONS FROM WORKING
GROUPS
10/011 ANY APPOINTMENTS TO COMMITTEES AND OTHER BODIES
CCTV and Police Minutes were approved and handed out to the public
10/012 RESOLUTIONS OR RECOMMENDATION
None
10/013 FINANCES
1. To review the cash book balance
2. Matters arising from the balance
3. Financial correspondence
4. Financial matters
Cllr A Sansom requested the Finance Group meet to discuss the Sherwood
Fields Accounts – Clerk to arrange
Cllr Benison enquired whether a costing had been received to move the
CCTV. The Health Centre has still not agreed to pay for the cameras.
Cllr J Sansom feels the Health Centre should be paying for at least
one camera. Cllr A Sansom thinks the Parish Council should remove all
the cameras if the Health Centre do not contribute. Cllr Benison wants
to move quickly getting the CCTV moved – Clerk to Chase
5. Grants – King Edwin Primary School
Not approved, however County Cllr Ward may be able to assist with funding.
6. Cheques for approval
Retrospective
Payee Description Amount (incl VAT)
UK Fuels Ltd February £148.00
Severn Trent Water Cemetery Water £80.85
B&Q Equipment £32.90
CISWO Fourth Avenue Rent £68.14
NALC Annual Subscription £648.26
Viking Direct Stationery £100.93
Intervend Water Machine £23.51
County Supplies Stationery £23.89
British Telecom Telephone & Broadband £356.37
SAS Trade & DIY Equipment £103.74
N&SDC Rates – Cemetery/Toilets £1,085.60
Lynwood Products VAT – Bench £54.78
UK Fuels January £78.44
Cash Petty Cash £105.52
Invoices
Payee Description Amount (incl VAT)
Sherwood Community Bus February £80.00
N&SDC Election Costs 09 £3,154.08
Thoresby Estate Allotment Rent £370.10
N&SDC Sherwood Fields Rates £2,884.80
N&SDC Dog Bins 01.01.10 to 31.03.10 £318.72
N&SDC Dog Bins 01.04.09 to 31.12.09 £939.38
NALC Local Council Review Magazine £27.00
N&SDC CCTV Monitoring Invoice 01.01.10-31.12.10 £2,499.13
N&SDC CCTV Monitoring Invoice 2008-9 £2,363.25
N&SDC CCTV Monitoring Invoice 2007-8 £2,300.00
10/014 TO RECEIVE REPORTS CONCERNING THE PARISH FROM COUNTY AND DISTRICT
COUNCILLORS
No District Councillors were in attendance.
County Cllr Ward informed the meeting the A616 Worksop Road, Edwinstowe
Junction B6034 will be closed 19th April – 2nd May 2010
The future of the Big House, Edwinstowe Consultation Document was given
to the meeting by Cllr Ward (Document Available in Council Chambers)
Withdrawal of Paramedics from Edwinstowe – Read out an email to
the Chad in support that the paramedics be reinstated to Edwinstowe.
(Email available in Council Chambers)
10/015 CORRESPONDENCE
See attached sheet
10/016 REPORTS from councillors TO BE SENT OUT WITH AGENDA
10/017 PLANNING MATTERS
See attached sheet
10/018 DATE OF NEXT MEETING – 18th May 2010
Meeting Closed 20.55hrs
In view of the confidential nature of the business to be transacted,
it is advisable, in the public interest, that the public and press be
temporarily excluded and they are instructed to withdraw
09/015 13th April 2010 Correspondence for Information (COPIES ARE AVAILABLE
TO VIEW IN COUNCIL CHAMBERS)
Emda News Letter NOTED
NCC Countylink Magazine NOTED
Notts Fire & Rescue Service Magazine NOTED
NCC Highways Travel & Transport Brief NOTED
N&SDC Briefing note on local authority publicity in the run up to
the PARLIAMENTARY ELCETION NOTED
NALC Training Seminar Employment Issues Wednesday 9th June 10am –
4pm Epperstone NOTED
Bassetlaw,Newark & Sherwood SLG Minutes & Date of rescheduled
meeting NOTED
NCC Civic Service 2010 Invitation Sunday 27 June 3pm Southwell Minster
NOTED
NCC Response to Cllr Starbook re Footpath 7 & Vehicular access NOTED
CPRE AGM & Tranquil Path Lunch NOTED
Nottinghamshire Police The Commanders Update NOTED
Clements & Key Notice of Annual Audit NOTED
Paddy Tipping Meeting for former Miners to discuss Coal Health Claims
16th April 2010 South Forest 1.30pm NOTED
Correspondence for Discussion/Action (COPIES ARE AVAILABLE TO VIEW
IN COUNCIL CHAMBERS)
PCSO Andy Croft Email Village Hall Car park issues PCSO Croft investigated
the possibility of having a Mosquito Devise installed in the village
to combat trouble spots where young people congregate. The Device costs
approximately £500 plus installation and can be moved around the
village – Clerk to investigate total cost from Lynn Pallett @
N&SDC
Resident First 4 Care Ambulance parking obstruction It was agreed that
the Residents email should be forwarded to First4Care for a direct response
to the issue – Clerk to action
CPRE Best Kept Village 2010 Competition Entry Agreed unanimously to
enter this year’s competition 2010
NCC Highways Mike Keeling Reply to parking issues in Edwinstowe Positive
outcome from this email. Parkway Motors have opened up their customer
parking bays and the problem with vehicles parking on the pavement/verges
has reduce – David Stocken to make good damaged verges with grass
seed etc
10/046 PLANNING MATTERS 18th May 2010
ALL PLANNING DOCUMENTS AVAILABLE TO VIEW IN COUNCIL CHAMBERS
A. DECISIONS
1. Application No: 10/00203/FUL
Applicant: Mr F LAINE
Proposal Erection of an 3 Holiday Cottages
Site Address: Land to the rear of 42 High Street
APPROVED BY N&SDC
B. PLANNING APPLICATIONS
1. Application No: 10/00367/FUL
Applicant: Mr M Jones
Proposal: Erection of a detached dormer bungalow
Site Address: 2 Rufford Road
C. OTHER MATTERS
