Edwinstowe
Parish Council
Working to
make a difference
DRAFT MINUTES
DRAFT
Minutes of the Ordinary Meeting of the Council held on Tuesday 12th
October 2010, at 7.00pm in the Council Chamber, Village Hall, Edwinstowe
Present: - Cllrs
Benison, Benham, Brooks, Hopkinson, Peck, Starbrook, Tattersall,
3 Members of the
Public
Welcome by the Acting
Clerk
In the absence of
the Chair nominations were called for a Chairperson for the Meeting
Cllr Brooks proposed Cllr Tattersall Cllr Starbrook seconded. The vote
was unanimous
10/104 DISCLOSURES OF INTERESTS BY MEMBERS (AND EMPLOYEES) IN ITEMS
ON THE AGENDA
Apologies were received
from Cllrs J & A Sansom – on leave Cllr Ward – work
commitments & Cllr Woodhead – ill Health
10/105 CHAIRPERSON’S
ANNOUNCEMENTS
Notts County Council
have confirmed carriageway work will take place on the High Street,
repairing pot holes and clearing drains. Date to be confirmed
10/106 TO APPROVE THE MINUTES OF THE ORDINARY MEETING OF THE COUNCIL
HELD ON
14th September 2010
Cllr Brooks requested
that minute 10/086 ii reads.
It was reported
that enquiries had been made, by one of the candidates, with N&SDC
concerning the procedure for filling the casual vacancy. Despite being
told about the cost implications and there only being 8 months left
until the next full election, the candidate made a comment (Hear Say)
that he did not trust the current councillors to select the right candidate
and would therefore call an election.
Cllr Benison requested
that minute 10/091 vii be amended as follows:-
Cllr Benison proposed
when a councillor dies the vacancy is not advertised until after the
funeral. This was refused (Should have been a vote)
Minutes approved
and signed by Acting Chair
10/107 PUBLIC PARTICIPATION/QUESTION TIME ----- (20 MINUTES)
A member of the
public read a report concerning the recent election and the previous
minutes. A copy can be viewed in the Parish Council Office.
A member of the
public commented on the improvement of the wall on West Lane belonging
to Edwinstowe House, after it has been recently painted.
10/108 MEMBERS QUESTION
TIME ----- (20 MINUTES)
Cllr Brooks asked
if an investigation could take place into the spillage of paint on the
High Street – Clerk to Investigate
Cllr Brooks asked
if a pavement survey could be done as the state of the footpaths around
the village are in a state of disrepair, this could be sent to Notts
County Council for prioritising. Cllr Peck said he would be happy to
assist in a walkabout identifying problem pavements. Cllr Benham explained
a survey had been done within the last 12 months by the Footpaths &
Bridleways working group – Clerk to investigate the previous survey
Cllr Peck spoke
to the Clerk with regards to a vision/village plan and requested this
be put on the November Agenda. Unanimously Agreed
10/109 MATTERS ARISING
FROM THE MINUTES
None
10/110 ANY BUSINESS
REMAINING FROM PREVIOUS MEETINGS
i The acting chair
read out a report from Notts County Council Highways Re the site visits
to Mansfield Road (Hedges) High Street, (Tree Pruning) East Lane (Parking
Problems) and Mellors Road (Signage) Report can be viewed in the Parish
Council Office
ii Christmas Light
Switch on Event Entertainment Package were unanimously agreed
10/111 CHAIRPERSONS CORRESPONDENCE
None
10/112 RECEIVE PETITIONS
None
10/113 TO RECEIVE
REPORTS MINUTES & RECOMMENDATIONS FROM WORKING GROUPS
The updated minutes
of the meeting with Phil Beard N&SDC Re Friars Park were distributed
and are available to view in the Parish Council Office.
The Acting Chair read out a report submitted by the police (available
for information)
10/114 ANY APPOINTMENTS
TO COMMITTEES AND OTHER BODIES
RCAN – Cllr Celia Brooks Agreed Unanimously
CPRE – Cllr Celia Brooks Agreed Unanimously
Finance Working Group – Cllr John Peck Agreed Unanimously
10/115 RESOLUTIONS
OR RECOMMENDATION
None
10/116 FINANCES
1. To review the cash book balance
2. Matters arising from the balance
3. Financial correspondence
4. Financial matters
i External Audit
Report
The external audit
has now been completed and signed off. The auditors have asked that
I bring to your attention that the internal audit was not verified by
the Council within the statutory 3 months of the end of the financial
year. It was verified at the July meeting (two weeks late). This was
noted
5. Grants
i Ploughing Match £100 approved
6. Cheques for approval
Cllr Benison requested
that the equipment be itemised on cheques for approval when a SAS cheque
is paid
Retrospective
Payee Description Amount (incl VAT)
B&Q Equipment £24.98
British Telecom Phone & Broadband £317.16
Hall-Fast New Boots £31.50
Intervend Water Machine Expenses £35.27
Konica Photocopying £28.78
Oak Industrial Supplies Equipment £75.82
Phs Mansfield Road Toilets £64.63
PJ Print Newsletter £185.00
SAS Trade DIY Equipment £57.85
Severn Trent Water Mansfield Rd Toilets £88.23
Community Bus July/August £180.00
Swift Alarm 3 x Resets £88.11
Top Banana Cemetery Banner £11.75
Town & Country Village Cut £1,285.45
Viking Direct Stationery £67.89
Village Hall Mgt Committee Gas to 27.09.10 £32.01
Corona Energy Pavillion Gas £251.39
Clement Keys Audit Fee £646.25
Texaco Fuel £154.12
Invoices Awaiting
Payment
Payee Description Amount (incl VAT)
Town & Country September £1,285.45
SAS Trade & DIY Equipment £15.80
Swift Fire & Security Annual Service & Maintenance £290.22
Sherwood Community Bus September £80.00
Intervend Water Machine Rental £5.88
10/117 TO RECEIVE
REPORTS CONCERNING THE PARISH FROM COUNTY AND DISTRICT COUNCILLORS –
MUST BE SENT OUT WITH AGENDA TO ALLOW COUNCILLORS TO TAKE PART IN ANY
DISCUSSION
Letters from District Cllrs Pam Bird & Shirley Moore and their responses
have been distributed to the Councillors, and have been noted
10/118 CORRESPONDENCE
See attached sheet
10/119 REPORTS from
councillors TO BE SENT OUT WITH AGENDA
None
10/120 PLANNING MATTERS
See attached sheet
10/121 DATE OF NEXT MEETING – 16th NOVEMBER 2010
In view of the confidential
nature of the business to be transacted, it is advisable, in the public
interest, that the public and press be temporarily excluded and they
are instructed to withdraw
Meeting Closed 20.05pm
